Transcript York Region Experience - Part 2 - Association of Local Public Health

Ready To Go Paperless?
Paperless Tools
Lync
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What ‘s Lync?
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A virtual connections between you and the people you work with that lets you talk, share your desktop and
applications, and work together in real-time. Similar to Skype
Who uses’ Lync?
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Infectious Disease Control
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MOH’s Office
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All Public Health Webinars (Staff learning or updates)
Child and Family Health
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Managers Monthly Meetings
Weekly Control of Infectious Disease Case Management Meetings
One on One Director and Manager Meetings
Key Benefits
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Reduce travel expenses
Work more effectively by receiving automatic updates about the people you work with, such as what they are doing,
availability, location, and picture
Allows for a more dynamic meeting by adding voice, video , or sharing to your conversation
Never miss a call by using call forwarding to ring other numbers, or delegates.
Boardroom Set Up
Boardrooms were upgraded to support Lync meetings
Type of equipment installed
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Wall mounted monitors or carted units
CX5500 Polycom video conference unit (compatible with Microsoft Lync)
Apple TV
Cables and data connections upgraded (HDMI, Display ports, VGA)
Projector screens upgraded with higher digital resolution
SharePoint
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What ‘s SharePoint?
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A platform installed on a server and accessed with an Internet connection, which has many capabilities, including
website design, collaboration, content management, and sharing and aggregation of business intelligence data.
Who uses’ SharePoint?
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To be implemented in Public Health
Used with Senior EMS and CHS Department Management Meetings
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Business units who want to create a team site within their organization
Employees who want to create a personal site to store or share information with other members
Project sites for team collaboration and project documentation
Key Benefits
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Customizable: Provide teams with all of the unique sets of tools they need to get the job done right.
Collaboration: Allow team members to easily stay informed and connected throughout the project’s lifecycle.
Site Consolidation: Incorporate all sites under one platform while also reducing the overall costs associated with each.
Security and Integrity: Provide security by managing permissions to sites, lists, folders, documents, web applications
and more.
Ease of Use: Build the business tools and solutions you need without the assistance of a developer.
SharePoint
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Sample of team site pages
OneNote
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What ‘s OneNote?
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Who uses’ OneNote?
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OneNote is a digital notebook that provides a single place where you can gather all of your notes and information.
Available to all employees
Key Benefits
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Increase productivity by keeping the information you need at your fingertips and reducing time spent searching for
information.
Provides a solution for information overload by allowing you to gather and organize text, pictures, digital handwriting,
audio and video recordings, all in one digital notebook on your computer.
Enables you to work with others more effectively.
Helps you stay on top of tasks, schedules, and team information.
RightFax
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What ‘s Rightfax?
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RightFax is a centralized, computer-based (Virtual) fax solution that provides faxing capabilities across an organization.
Who uses’ RightFax?
Infectious Disease Control
Health Protection
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Receiving Lab Results
 Rabies notification to physicians
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Vaccine Updates (Shortages etc.)
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Urgent Physician Advisory on Communicable Disease Issues Child and Family Health
 Dental parent notification and Dental Claim Forms
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Outbreak updates to Long term Care Homes
 Healthy Baby Healthy Children Screening from Hospitals
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Key Benefits
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Reduce cost by reducing paper, phone lines, modems, and stand-along fax machines
Increase productivity by allowing users to fax directly from business applications and workstations.
Shorten the business cycle by speeding document delivery and integrating with your business workflow.
Aid with compliance by providing a secure place for managing all document delivery.
Automate fax, e-mail and print delivery from key business applications
Enterprise Notification System
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What ‘s ENS?
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Who uses’ the system?
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Mass notification system via many methods: Email, fax, cell, phone, SMS, Facebook , Twitter, desktop
SaaS – YR using ERMS Corporation Canadian owned & located
Created in the aftermath of 9/11
In PH it is used by: IDCD, DEOC, Breast Feeding Initiative, PH Mgmt Callout
Where there is a need to communicate with the public, stakeholders on a regular basis or an emergency
Repetitive communication requirements to large audiences where manual calling is not feasible
Key Benefits
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Meet legislated requirements – communication to well owners
Independent of the Regions network or infrastructure – all you need is an internet connection
Data is encrypted in redundant multi site data centers
Messenger is the backbone of the system
Sends thousands of messages per minute to any device, in multiple languages from your computer, phone or mobile
device.
600 ports
Status reporting and performance metrics
IDCD
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IDCD - fax & email only
Physicians
Pharmacies
Hospital ER
LTC facilities
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Recent Campaign to 382 Physicians was 98% successful.
80% were successfully reached on the first call
Remaining 18% were completed over the next 2 hours