Transcript Basic Concepts for APA Style: How to Implement it Efficiently

Basic Concepts for APA Style:
How to Implement it
Efficiently
Deanna Hanson-Abromeit
Conservatory of Music and Dance
Bob Schubert
Faculty Center for Excellence in Teaching
Objectives
 Word Based Tools
 Paper Format
 Paper Sections
 Resources
 Questions
Using Word and APA
 Word 2007
 Formats reference list and insertion of citations citation
 Endnote
 Bibliographic software
 Users can search, retrieve, and store citations directly
from database
Paper Format
 8 ½ X 11 paper, one sided
 12 pt Times Roman or Courier
 Double spaced
 At least 1 inch margins – top, bottom, left, right
 Paragraphs indentation of ½ inch tab or 5-7 spaces
 Exceptions: abstract & block quotations
Paper Format
 Page Numbers
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Number consecutively
Begin with title page
Upper right hand edge
At least 1 inch from edge
 Manuscript page headers
 Identifier of manuscript pages
 First 2 or 3 words of title
 Right hand corner above or 5 spaces before page number
 Punctuation
 One space - periods and minus signs
 No space – internal periods (e.g., U.S., p.m.), hyphens, colons in
ratios
Paper Sections
 Sections
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Title Page
Abstract
Text
References
Appendices
Footnotes & Notes
Tables
Figures
Title Page
 Running Head for Publication
 Abbreviated title used for publication
 50 characters max
 Flush left at the top of title page (below manuscript page
header)
 ALL CAPS
 Title
 Centered; upper half of the page
 If more than one line, double space
 Byline and Affiliation
 In order of contribution
 Centered
 One double-space below title
Abstract
 Begin on a new page
 Manuscript Header and Page 2 in upper right hand
corner of page
 Label page Abstract, centered at top of page
 Block paragraph form
 Not to exceed 120 words
 Type all numbers as Arabic numerals
Text
 Start on a new page; page number 3
 Title of paper centered at the top of the page
 Double-space
 Begin text
 No page breaks between sections
 All pages have the manuscript page header and the page
number
Headers – One to Five Levels
Centered Uppercase and Lowercase Heading
Method
Flush left, italicized, upper & lower case side heading
Participants
Indented, italicized, lowercase paragraph heading ending
with a period
Description of groups.
In-text Citations
 Single Reference Citation
 Author last name and year of publication; separated by a
comma
e.g. (Hanson-Abromeit, 2009)
 Multiple Reference Citation
 Semi-colon (;) to separate multiple references for a single
citation
 Alphabetical order
e.g. (Hanson-Abromeit, 2009; Schubert, 2009)
 3-5 authors, list all last names first time; subsequent
citations are listed under first author followed by et al. and
publication year
 6 or more authors
 Last name first author et al., publication year
e.g. (Hanson-Abromeit et al., 2009)
In-text Citations
 Book chapter
 Chapter author, comma (,) year of publication
 Web site and electronic references
 Author name (if available) and year
 Unknown author use page title or first couple of words of
paragraph
 Unknown year use n.d.
 Refer to APA Style Guide to Electronic Resources
 Subsequent citation in same paragraph
 Author(s) name only; no date
 Author and date included in subsequent paragraphs
References
 Start on a new page; page number in upper right corner
 Title page, centered at top of page
References
 Double space
 Hanging indent format
 Components of a reference:
Philbin, M. K., & Evans, J. B. (2006). Standards for the acoustic
environment of the newborn ICU. Journal of Perinatology, 26,
S27–S30.
Appendixes
 Each Appendix started on a separate page
 Label each page, centered, at top
Appendix
 Use letters to identify the Appendix if more than one
Appendix A
Appendix B
 Label appendix tables to correspond with the appendix
Table B1
Footnotes & Notes
 Author Note
 For blind review the author note should be place on the
title page
 Separate page, center label Author Note
 Double spaced
 Content & Copyright Permission Footnotes
 Superscript Arabic numerals in text
 New page, label Footnotes, center
 Type all content of footnotes (do not use the automatic
function as it may not translate accurately)
Tables
 Numbered consecutively as they appear in text
 Identified by the word Table and an arabic numeral,
flush left; table title below label
Table 1
Participant Comments
 Double space
 Begin each table on a separate page
 Center column heads over column; if a multiple pages
are necessary repeat column heads
Figures and Figure Captions
 Numbered consecutively as they appear in text
 Identified by the word Figure and an arabic numeral,
outside of the figure image or on the back
 Be sure to include the manuscript page header outside
of the figure image or on the back
 Indicate the word TOP if orientation is not obvious
 Each figure must have a caption; captions are listed on
a separate page, placed prior to the figures
Figure 1. Discography of recorded music
Resources
Publication Manual of the American Psychological
Association. (5th ed.) (2001). Washington, D.C.:
American Psychological Association.
http://owl.english.purdue.edu/owl/resource/560/01/
http://owl.english.purdue.edu/owl/resource/664/01/
http://www.vanguard.edu/faculty/ddegelman/index.aspx
?doc_id=796
http://library.osu.edu/sites/guides/apagd.php
APA Style Guide to Electronic Resources available from
http://books.apa.org/books.cfm?id=4210509
Questions?