Transcript Star Trek 2.0 – It`s finally here! CNG

Star Trek 2.0 – It’s finally here!
CNG - Cabinet Next Generation
What is CNG?
 Region 8 has moved past the old technologies and
has entered the world of Star Trek! We found a great
developer to create a system that would not only be a
document management system, but would also
encompass our ITA tracker/money manager and
would be user friendly, and effective.
 We want to share CNG with our fellow Workforce peers.
The system is very user friendly, lets you go GREEN very
easily and most of all – is an effective way to keep track of
all your customers, and their expenditures as well.
 The cost savings in paper alone is a great reason to consider
going paperless.
 In today’s climate, it’s all about saving time, saving money,
making processes customer friendly, staff useful, and doing
more with less. CNG lets you accomplish all of this and
more.
Cabinets
 CNG is working “smarter, not harder”
 Cabinets are just like filing cabinets in the office. They
contain folders which contain documents.
 Ex: Applicant, Assigned, Denied, Closed and Audit. Vendors
and your accounting processes can be incorporated as well.
 Cabinet – FCWD (First Coast Workforce Development) is
were “Customers” reside.
 Cabinets contains folder TABS like your paper folder would
have.
 Ex: Intake, Career Plan, Training, ITA, Assessment, Time
Sheets, Closure, Credential, Support Services, etc.
 Used for all programs, i.e. Veterans, Welfare Transition,
Food Stamps, etc.
Scan and File Documents
 Your entire Intake, eligibility, assessments, career
plan, training package and ITA are simply scanned and
filed in CNG under the appropriate TAB.
 Additionally the forms you use most often are CNG
digitized forms that you simply fill in.
 Signature pads allow for quick and easy form
completion.
File complete – What’s Next?
 Review – Region procedures for file review are
simplified by just notifying the reviewer.
 Reviewer – Check CNG, set-up ITA and notifies staff of
approval.
 Staff – Proceeds as normal.
Time Savings
 The time savings in our daily processes is amazing. Before CNG,
staff spent minimum one hour filling out paperwork with the
customer to complete an Intake package.
 Now, it can be done electronically in as little as 30 minutes!
 Quality review – clearing eligibility and setting up the ITA
normally took up to 2 - 3 days.
 IF everything is correct in the file, this process can be done in just
a few hours from start to finish!
Additional process flow
Region 8 has WIA Orientation & Application on-line only.
CNG feeds application into the APPLICANT file cabinet.
From applicant all the way through to case approval, all is
done in CNG.
ITA Tracker is also tied into CNG system. Once ITA is set up,
expenses are tracked in the ITA Tracker. Funding levels are
easily monitored and tracked.
Region 8 Contacts
Cindy Wadsworth, Director of Program Services
WorkSource, Region 8
215 Market Street, Suite 300, Jacksonville, FL 32202
904.213-3800 extension 2183/904.860-4887 mobile/904.350-0022 fax
[email protected]
Carmen Lamboy, Quality Assurance Program Manager
WorkSource, Region 8
215 Market Street, Suite 300, Jacksonville, FL 32202
904.213-3800 extension 2148/904.350-0022 fax
[email protected]
Kenneth Osman III, M.P.A. IT Projects
Luke & Associates, Inc.
775 E. Merritt Island Cswy, Suite 230
Merritt Island, FL 32952
407.414.4772 mobile 321.452.4671 fax
www.lukeassoc.com
Michael Lashbrook
Director of Information Technology
WorkSource, Region 8
[email protected]
904-213-3800 x2020