Transcript Community Development Block Grant

Community Development
Block Grant
Income Surveys 101 &
FY 2017 CDBG Application Process
November 17, 2016
Alan J. Dunstan, County Board Chairman
Frank Miles, MPA, Administrator
Welcome and Introductions
Frank Miles, MPA
CAPER Public Meeting
Lisa Mersinger
Planning & Development
Environmental Grants
Kim Petzing
Infrastructure Loan Program
James Arnold
Residential Demolition Program
Update
James Arnold
Determining Eligible Project
Areas
Lisa Mersinger
Determining a Low/Mod Area
• A low/mod activity is and activity that serves an area
or population that is 51% or higher in low/mod
residents or clientele.
• A low/mod area can be determined by either the
2010 U.S. Census or valid MCCD administered
income survey.
• A income survey is only conducted if the project area
is not recognized as low/mod via the U.S. Census
Data.
2010 Census Maps
• 2010 Census Maps and data sets are located at
http://www.co.madison.il.us/CommunityDevelopme
nt/CommunityDevelopment_2010CensusLowModMaps.shtml
How was 2010 Census Data
Determined?
• The statistical information used in the calculation of
estimates identified in the 2010 Census data sets are
based on data from the 2006-2010 American
Community Survey (ACS). This information was then
forwarded to us by the U.S. Department of Housing
and Urban Development (HUD).
Source: https://www.hudexchange.info/manage-a-program/acs-low-mod-summary-data
Income Survey Life
• Income Surveys will be valid for 5 years from when
the first income survey letter was mailed.
• Please note that income surveys are only good for
the specific project area. If a project area/ location
changes in subsequent years, the income survey will
not be valid for the new project.
Income Surveys for FY 2017
• If you would like to have an income survey
conducted (started) for your community for FY 2016,
all materials, (maps, resident addresses, postage)
must be received by MCCD NO LATER THAN 3pm,
Friday, December 9, 2017.
• FY 2017 Income Surveys will run concurrently with
the Competitive Application Process.
• Income surveys must be completed by the CDBG
Application deadline.
Invalid Income Surveys
• Any income survey’s completed PRIOR TO January 1,
2014 are no longer valid.
How do I request a survey?
• Lisa Mersinger is the income survey staff person, and
will help determine if your project would be a good
survey candidate.
• 618-296-4398
CDBG Eligible Activities &
National Objectives
Lisa Mersinger
Timeline
• Preliminary Application Date (by appointment only)
▫ March 3, 2017
• Application Due Date
▫ March 10, 2017
• Application Review
▫ March 13-24, 2017
• Grants Committee Review
▫ May/June, 2017
• Madison County Board Approves Recommendations
▫ June 15, 2017
• Annual Action Plan Submitted to HUD
▫ August 15, 2017
• Program Year 2017 Begins
▫ October 1, 2017
2017 CDBG Application Overview
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Anticipated CDBG Allocation is $2,753,393
Communities are limited to $100,000 in total grants
The minimum application threshold is $30,000
Municipalities may only apply for projects located
within their corporate boundaries
• Townships may only apply for projects located in
unincorporated areas
CDBG National Objectives
Projects that meet our national objectives:
1.Projects that benefit low/moderate income persons.
This is our primary objective.
2.Prevention or the elimination of slum and blight.
CDBG Funds Requested Per
Capita
Per Capita funds are based on the total dollar amount spent for each person
residing in a project area as determined by the HUD 2010 Census, or a Madison
County Community Development Administered Income Survey area.
CDBG funds
Requested
Per Capita:
$1-100
5 Points
$101-$200
4 Points
$201-$400
3 Points
$401-$800
2 Points
$801 or >
1 Point
Priority Activities
High Priority Activities (12 points if detailed, 10 points if no details)
• Sewer and/or Water Tap-on to an Existing Main
• Fire Stations or Equipment for Fire Departments
• Drainage Improvements
Medium Priority Activities (10 Points if detailed, 8 points if no details)
• Street, Curb, and Gutter Improvements
• Sidewalks and Street Lighting
• Bridge Replacement
Low Priority Activities (unlikely to be funded with CDBG funds) (5 points)
• Improvements to Senior Citizens, Community, or Recreation Centers
• Applications that trigger relocation of households or businesses will be moved to
the bottom of the pointing list.
• Applications for park enhancement will no longer be accepted through the CDBG
application process. There are funding opportunities through the Park
Enhancement Grant, as well as the Park Loan.
Eligible Activities
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Water, drainage and sanitary sewer projects
Sewer and water tap-ons to an existing main
Fire station/ fire equipment
Street improvements, curb and gutter
Demolitions- private and commercial
Bridge replacements
Sidewalks and street lighting
Senior center/ community centers
Ineligible Activities
• Rehabilitation and general maintenance is not
eligible. i.e. pot hole repair, sewer cleaning etc.
• Repainting water towers
• Generators
• Funds may not be used for rehabilitation of buildings
that are used for the general conduct of government.
(except for ADA accessibility, and fire station
construction/rehabilitation)
Forced Account Labor
Forced account labor may only be used in
conjunction with the Madison County
Highway Department.
Changes to the 2017 CDBG
Application- Leveraged Funds
Financial Commitment to Community
Development -(Jurisdiction
Population <500) -Percent of nonCDBG funds invested in total project
cost
>10%
5 Points
7.1% -10%
4 Points
4.1% -7%
3 Points
1.1% - 4%
2 Points
<0-1%
0 Points
Financial Commitment to Community
Development -(Jurisdiction
Population 501-1,000) –Percent of
non-CDBG funds invested in total
project cost
>20%
5 Points
15.1% -20%
4 Points
10.1.1% -15%
3 Points
5.1% -10%
2 Points
1%-5%
1 Point
Financial Commitment to Community
Development –(Jurisdiction
Population 1,001- 5,000) –Percent of
non-CDBG funds invested in total
project cost
>30%
5 Points
25.1% -30%
4 Points
20.1.1% -25%
3 Points
15.1% -20%
2 Points
1%-15%
1 Point
Financial Commitment to Community
Development –(Jurisdiction
Population
> 5,000) –Percent of
non-CDBG funds invested in total
project cost
>40%
5 Points
35.1% -40%
4 Points
30.1.1% -35%
3 Points
25.1% -30%
2 Points
1%-25%
1 Point
Required Documentation
• ADA Self Evaluation and Transition plan OR ADA Self Evaluation Plan Worksheet is
mandatory documentation. Without this documentation your application will be
incomplete, and NOT be considered for CDBG grant funding.
• Communities must hold a public meeting and must provide the public with 10
days advance meeting notice. Failure to hold a public meeting will result in
Application Denial.
• The following documentations are required documents of your 2017 CDBG
Application
▫ Current Fair Housing Resolutions;
▫ Certifications;
▫ Application Resolutions ;
▫ ADA Self Evaluation & Transition Plan Adoption Resolution (dated within 12
months of the application deadline, March 10, 2017);
▫ Citizen Participation form complete with public comments.
Professional Service Procurement
Procurement of Engineering with Municipal Funding:
• Municipalities are responsible for the funding
• Engineering is due to MCCD by October 1, 2017
Please note: if your municipality is using the Madison County
Highway Department for engineering, your municipality is
exempt from the procurement process.
Professional Service Procurement
Procurement of Engineering with Madison County Funding:
The RFQ process must include:
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RFQ, including evaluation criteria
RFQ distribution list (list of firms RFQ was given to)
Copies of each RFQ received, including scoring sheets for each RFQ
Municipalities recommendation based on RFQ scoring criteria
Municipalities must have requested RFQ documentation to us by October
1, 2017. Failure to RFQ documentation on time could result in a
deduction of points on future application scoring.
Updated Scoring Sheet
Updated Scoring Sheet
Updated Scoring Sheet
Updated Scoring Sheet
Electronic Application
An electronic copy of the FY 2017 Application is
available at:
http://www.co.madison.il.us/departments/community_development/c
ommunity_development_block_grant_(cdbg)_program.php
Important Dates to Remember
• There will be a Preliminary Application Review, by
appointment only, on Friday, March 3, 2017.
• Applications are due on Friday, March 10, 2017, no
later than 4:00pm at the Community Development
office.
Change in Project Scope AFTER
Funds are Awarded
• If a community wishes to make substantial changes
to their project scope AFTER they have been
awarded CDBG funds, Madison County Community
Development will require a request for change in
scope/location from a community. In order to
process a change in project and/or a change in
project location:
Change in Project Scope AFTER
Funds are Awarded (continued)
▫ The community/developer must hold a public meeting, in which
the community is in support of the revised scope of work;
▫ The community must pass an updated project resolution;
▫ The community/developer must formally request a change to
the scope of work, and a new application will be required to
initiate the process for a change in scope of work must be
submitted along with the community meeting minutes and
updated resolution;
▫ MCCD will regrade the new project. If the project does not meet
or exceed the project pointing that was the basis for the initial
grant award, the community will either not be able to change the
project scope, or the grant money will be awarded to the next
community in line that did not received funding through the
competitive process;
Change in Project Scope AFTER
Funds are Awarded (continued)
▫ If there is no change in project pointing, communities or the project
grant will be charged for the following:
 Any costs associated with the publication or staff fees for a
substantial amendment;
 Any costs, including staff time, associated with the completion of a
new environmental review;
 Any costs, including staff time and publication fees associated with
the new projects that are identified in a flood plain;
 Any costs, including staff time and publication fees associated with
the publication of a Request for Release of Funds.
 Any other costs incurred, including staff time, consultation or
publications needed for the newly identified project environmental.
Questions?
If you are unsure about how to
complete an application- please
stay- and we will go over this in
great detail.
Meeting a National Objective
Federal regulations require all projects to meet one of the two
national objectives of 1) benefit to low and moderate income
persons, and 2) prevention or elimination of slums or blight. The
first objective is considered the "primary" objective of the CDBG
program, and is therefore given more weight.
Please note that any income surveys completed prior to
January 1, 2014 are no longer valid.
1.
Projects where 51% to 60% of persons benefiting are low and
moderate income will receive 9 points.
2.
Projects where 61% to 100% of persons benefiting are low and
moderate income will receive 12 points.
3.
Projects that meet standards for the other national objective
(elimination of slums and blight) will receive
8 points.
Minority Impact
1. Projects with documented evidence that 20% or
more of the persons benefited are minority
persons will receive an additional 3 points.
2. Projects with documented evidence that 10% to
19% of the persons benefited are minority
persons, will receive an additional 2 points.
Health, Safety & Welfare
• Projects that have a clear emphasis on
environmental protection, or energy conservation
will receive an additional 2 points.
Questions?