Transcript Run the Audio Wizard

Welcome!
1.
Your Moderator:
(your name)
Run the Audio Wizard
Tools Menu > Audio > Audio Setup Wizard
2. If you do not have a headset:
Use a microphone and headphones/ear buds
3. If no headphone or ear buds:
Go to Tools > Audio > Speaker Settings > Check box
“Mute speakers when Talk is pressed”
4. If no microphone (or audio problems) dial:
866-718-7314 enter PIN 91920045 then press #
Recommended Devices
Audio headsets
elminates echos and
background noise
Headphones/earbuds
with USB microphones
reduce echos but may still pick up
background noise.
Test Your Audio
“Talk” turns your
microphone on and off.
Sound levels may need
adjusting
Audio Workarounds
• Go to Tools > Audio > Speaker Settings > Check Box
Mute speakers when “Talk” is pressed”
• Use the phone and participate via teleconference
866-714-1983 then enter PIN: 77282864 and press #
• Use CHAT whenever possible to ask questions
Page Layout
Moderator Setup
1. Run Audio Wizard
2. Activate Teleconference
3. Customize the A/V Options
4. Assign Participant Permissions
5. Load Content
6. Have your web page workaround ready
7. Start recording
Start Teleconference
Moderators activate the
phone before the session
Teleconference will display
as a single participant for
all phone users
Teleconferencing
• Participants DO NOT click TALK, their voice is always
active and they may need to mute their phones
when not speaking
• The teleconference line is shared among attendees
• Moderator can mute the audio for teleconference
but this is not recommended.
• No loss of functionality since participants also logon
and appear in the Participants Panel
Audio Visual Options and
Participant Permissions
Help Your Attendees
1. Email them ahead of time with some introductory slides
and logon information
2. Let them know the logon url and teleconference phone
number are permanent and do not change
3. Tell participants the session will be recorded and any
slides will be available for review after the session
4. Create a welcome slide to run the audio setup wizard
and test as quickly as possible. Avoid spending too
much time on technical problems.
5. Give a brief overview of Collaborate and focus on the
features you want to use for your meetings
Record Your Session
• Prompt when starting Collaborate--ignore
• When ready, click Record in upper right
• Click again to pause
• Recording ends program is exited but will continue if
moderator logs back in within 5 minutes
• Recordings available at http://tinyurl.com/rusa-room-2-record
Participant Panel
Feedback Tools
1. Raise your hand when you wish to speak
2. If you leave, click “Step away…”
3. Moderator may need polling responses
4. Use chat to ask questions
Keep an Eye on Indicators
Moderator Permissions
You can change all participants
permissions by clicking on the icons in
the Main Room (audio; camera; chat;
whiteboard; etc.)
You can change permissions for each
participant by hovering over their name
and clicking on menu option
NOTE: A maximum of 6 people can
TALK via microphones at ONCE.
Whiteboard
…then click arrow to reset cursor
and be able to edit the text box
Tools for collaborative notes,
pointing and other effects.
Polling
• Set the polling type
• Lock Responses:
If you don't want to
accept any more
responses or don't
wish them changed
• Visible/Not visible
• Publish to whiteboard
Web Tour
• Has most potential for sharing websites
• View ALA Connect documents (that are public)
• Share Google docs (best when made public)
• Useful for showing URLs from a PowerPoint
Web Tour
*
Any participant can check “Follow Me”
Open URL in Browser is a web push
Web page opens in each attendee’s default
browser and is not shared in the whiteboard
Loading Content
• Powerpoint slides are flattened and the links to web
content will not work
• Multimedia (.mp3, .wmv, .mpeg, .mpeg4,
QuickTime and Flash) but these files must first be
uploaded into their multimedia library
• No Word documents (but there are workarounds)
Loading a PowerPoint
• PowerPoint program will need to be closed
• Click Load Content button at upper right
• When you select the file to be opened,
PowerPoint will open and it will appear as if
your content is disappearing. Don’t worry.
It’s not. It’s a nifty spectacle, though.
• When file is loaded, it has been flattened
into an image, so no links will be active.
Workaround will be presented!
• You can close the Page Explorer that opens.
Links to Webpages in PPT
• Both Blackboard Collaborate AND Adobe Connect
flatten PPTs, so links are not active
• Workarounds:
o Have a Word document open with URLs, paste in Web Tour when needed
o Use Application Sharing – Share Desktop instead of loading PPT
• NOTE: Participants will have less interactive capability
o With Web Tour, they can independently tour webpages, until you
bring them back (“Follow Me”)
Navigating Power Point
Check “Follow Me” to have
participants always see the
slides in the order you wish
After you load a PPT
to the whiteboard, the
Page Explorer
appears. You can use
this to re-order, delete
slides, or select slides
to view. You can close
it and re-open it at
any time. Once you
close it, it will appear
in the upper left.
Multimedia (.mp3, .wmv, .mpeg, .mpeg4,
QuickTime and Flash) files will be loaded
into the Multimedia Library.
Application Sharing
• Participants see the contents of your computer
• View and edit restricted content (ALA Connect,
Google Docs)
• Display your Powerpoint and links to web content
within the presentation
• Co-edit Word documents
Do not use Sharing when…
• You want to view an online video.
• Too much lag when trying to broadcast a video on
your computer via application sharing.
• Use Web Tour instead.
Begin Application Sharing
1. Click on the icon to “Begin Sharing”
2. Select “Share Desktop
3. Yellow frame appears—minimize your programs until
this displays—anything within yellow frame is shared
4. Resize yellow frame to focus on content to be shared
and move the Audio Visual panal outside of frame
Uhoh, can’t see chat!
Always check in with your participants, to make
sure they can see what you want them to see! You
may need to make your text larger on your
screen!
Application Sharing to Co-Edit
2
You may have a need to
co-edit a document with
another participant.
FIRST: Share the
application in Application
Sharing. THEN:
1. Access Collaborate
Participants panel.
1
2. Click on participant.
Go to Tools >
Application Sharing >
Give Control of
Shared Applications
Co-Edit Word Docs
Stop Application Sharing
• Click “Stop Sharing” on menu
• Use button in yellow frame
•
Or from menu bar: Tools >
Application Sharing > Stop Sharing
Ending the Session
• End recording
• Save chat
• Save whiteboard as PDF if desired; selected or all
Schedule Your Session
• During this transition, Liane Taylor is scheduler
o Email [email protected] if you want to schedule a session
• Availability is posted on a Google calendar, Liane
will send you a link so you can see what’s available
https://sites.google.com/site/asclarusa/
• In the fall, we will move to a scheduling team and
will have supporting resources on the RUSA
site…stay tuned!
Confirming a Session
• After meeting is confirmed, session information sent via email
• Moderator URL (for session moderator)
• Attendees URL (send prior to the meeting)
• Teleconference number and PIN
• URL to access recording
o
o
o
o
Available about 10 minutes after session
Click on that URL to access a list of recordings for that room
Find your date/time
Copy the URL for your particular recording to send to your attendees
Ready to Practice?
ROOM 3 reserved for Practice
Moderator: http://tinyurl.com/rusa-room-3-mod
Attendee: http://tinyurl.com/rusa-room-3
Teleconference: 1-866-714-1983 PIN: 77282864#
Recordings URL: http://tinyurl.com/rusa-room-3-record