Transcript click TALK

Welcome!
1.
Moderator:
Liane Taylor
BEFORE SESSION BEGINS: RUN AUDIO SETUP WIZARD
Tools Menu > Audio > Audio Setup Wizard
CLICK TALK BUTTON AT UPPPER-LEFT TO TEST TALKING.
2. If you do not have a headset:
Use a microphone and headphones or ear buds
3. If no headphone or ear buds:
Go to Tools > Audio > Speaker Settings > Check box
“Mute speakers when Talk is pressed”
4. If no microphone or audio problems use teleconference:
1-866-717-7547 enter PIN 72620830 then press #
1
Testing Audio
Please mute until
moderator tests
your audio
A microphone appears
next to your name when
you click TALK.
Click again to mute.
2
Audio Trouble Workarounds
• Use the phone and participate via teleconference
1-866-717-7547 enter PIN: 72620830 and press #
• Go to Tools > Audio > Speaker Settings > Check Box
Mute speakers when “Talk” is pressed”
• Use CHAT rather than TALK whenever possible.
Keep microphones on mute when not speaking
3
Recommended Devices
Audio headsets
Eliminates echo and
background noise
Headphones or ear buds
with USB microphones
Reduces echo may pick up
background noise-- some microphones
have echo-cancelling technology
4
1
Blackboard Collaborate: The Basics
2
3
5
4
1. Click to talk. PLEASE CLICK AGAIN TO DE-ACTIVATE WHEN
FINISHED TALKING.
2. Click to insert emoticon under your name, including
approval/disapproval, applause, request to speed
up/slow down…These will disappear after 2-3 seconds.
3. Away: Click if you need to step away
4. Click to raise hand, if you have a question or have not
had a chance to speak
6
5. Click to respond to poll
6. Tools to interact with the whiteboard
7
7. Chat
Today’s Agenda
1. Scheduling a session :: getting it confirmed
2. The Layout :: finding your way around
3. Before the Session Begins :: successful setup
4. During the Session :: making it work
Scheduling a Session
Getting it confirmed
Scheduling a session
• Each RUSA section has a scheduler; RUSA-level
committees also have a scheduler (RUSA
Collaborate Scheduling Team)
• Each room holds 100 attendees; teleconference
line holds 20 callers
• Instructions for scheduling available on the RUSA
website.
Confirming a session
• When your session is confirmed, you will receive an
email with:
• Moderator URL (for you)
• Attendees URL (give to attendees)
• Teleconference number (give to attendees)
• URL to access recording (for you)
o
o
o
o
Available about 10 minutes after session
Click on that URL to access a list of recordings for that room
Find your date/time
Copy the URL for your particular recording to send to your attendees
The Layout
Finding your way around
Page Layout
Options Menus
Look for Options Menus at the upper right of panels
Many functions and tools are in these menus
BEFORE THE SESSION
BEGINS
Successful Setup
Moderator Setup Steps
MODERATORS SHOULD LOG IN 15-20 MINUTES EARLY &
DO THE FOLLOWING:
1.
2.
3.
4.
Run Audio Wizard
Start teleconference
Load Content (setup instructions, presentation)
Have your web page workaround ready
Remember: You have 30 minutes to set up, 30 minutes
to shut down. These times are built into the schedule.
1. Run Audio Wizard
2. Start
Teleconference
Under menu for Audio/Visual
“Connect Session to
Teleconference”
Phone line displays as a
participant with special icon
Click on the blue telephone
icon at the top left to see the
teleconference instructions.
Teleconferencing
• Callers DO NOT click TALK, whatever they say is heard
by default
• If there is still feedback, ask them to MUTE their
phone.
o Moderator can disable the audio but it affects all teleconference users
• Participants Panel -> Options Menu -> Audio
• No loss of functionality as long as the caller is logged
into Collaborate
o Can be heard, can hear, and are recorded
o Can interact with Collaborate using whiteboard, chat, etc.
o Can be moderators
21
3. Load Your Content
• “Load Content” is best used for PowerPoint
• PowerPoint slides are flattened and the links to web
content will not work (there are workarounds)
• “Load Content” cannot be used for Word
documents (there are workarounds)
Loading Power Point
Loading a PowerPoint
• PowerPoint program will need to be closed
• Click Load Content button at upper right
• When you select the file to be opened,
PowerPoint will open and it will appear as if your
content is disappearing. Don’t worry. It’s not. It’s
a nifty spectacle, though.
• When file is loaded, it has been flattened into an
image, so no links will be active. Workaround will
be presented!
• You can close the Page Explorer that opens.
After you load a PPT
to the whiteboard, the
Page Explorer
appears. You can use
this to re-order, delete
slides, or select slides
to view. You can close
it and re-open it at
any time. Once you
close it, it will appear
in the upper left.
Links to Webpages in PPT
• Both Blackboard Collaborate AND Adobe Connect
flatten PPTs, so links are not active
• Workarounds:
o Have a Word document open with URLs, paste in Web Tour when needed
o Use Application Sharing – Share Desktop instead of loading PPT
• NOTE: Participants will have less interactive capability
o With Web Tour, they can independently tour webpages, until you
bring them back (“Follow Me”)
Navigating Power Point
Check “Follow Me” to have
participants always see the
slides in the order you wish
PRACTICE
4. Web Page Workaround
• Both Blackboard Collaborate AND Adobe Connect
flatten PPTs, so links are not active
• Workarounds:
o Have a Word document open with URLs, paste in Web Tour when needed
o Use Application Sharing – Share Desktop instead of loading PPT
• YOU SHOULD USE APPLICATION SHARING IF YOU WANT TO VIEW NONPUBLIC ALA CONNECT PAGES
Example Word doc with
URLs for session
DURING THE SESSION
Making it Work
First steps…
1. Help your attendees
2. Start Recording
1. Help Your Attendees
1. Have a default slide instructing participants to run
audio setup wizard and showing teleconference #.
2. Test each participant’s audio as feasible,
preferably as they enter room.
3. DO NOT SPEND MORE THAN 5 MINUTES ON AUDIO
ISSUES.
4. Give a brief overview of Collaborate and a
chance to interact with whiteboard.
2. Start Recording
• Prompt appears when moderator logs in; can X out
• Start when ready by clicking Record in upper right
• Click again to pause
• Recording ends when the program is exited but will continue if
moderator logs back in within 5 minutes
• URL to the recording of the session will be available after (URL in
your confirmation email)
In-Session Tips
1. Keep an eye on indicators!
2. Know how to change permissions globally and at
the individual level.
3. Use the whiteboard effectively for interactivity.
4. Understand your polling options.
5. Know how to lower hands.
6. Know when to use Web Tour to view webpages
and Application Sharing to share your desktop.
7. Know the steps for ending the session.
Keep an eye on indicators
Changing Permissions
You can change all participants
permissions by clicking on any of the
icons next to Main Room in the
Participants Panel (audio; camera; chat;
whiteboard; share application; web tour)
You can also change each participant’s
permissions by hovering over their name
and clicking on the menu.
You may want to have a Co-Moderator!
NOTE: A maximum of 6 people can
TALK via HEADSET at ONCE.
Whiteboard
…then click arrow to reset cursor
and be able to edit the text box
Tools for collaborative notes,
pointing and other effects.
Using the Whiteboard
PROS
CONS
Polling/Lowering Hands
• Set the polling type
• Lock Responses:
If you don't want to
accept any more
responses or don't
wish them changed
• Visible/Not visible
• Publish to whiteboard
Web Tour
• View websites together
• PREFERRED FOR VIEWING YOUTUBE VIDEOS
• View PUBLIC ALA Connect documents
• Share Google docs (best when made public)
• Useful for showing URLs from a PowerPoint
Web Tour Links
*
“Follow Me”
Whatever links the moderator chooses is what
participants will see
Open URL in Browser
Web page is “pushed” in the default browser of
participants and not shared with the group
PRACTICE
Application Sharing
• Use when:
• You want participants to view content on your
computer (Word, Excel, etc.)
• You need your participants to view restricted
content (ALA Connect)
• You have a PowerPoint with links and you don’t
want to switch between the PowerPoint in
whiteboard and Web Tour
• You want to have a participant co-edit a
document
Do not use Sharing when…
• You want to view an online video.
• Too much lag when trying to broadcast a video on
your computer via application sharing.
• Use Web Tour instead.
Begin Application Sharing
1. Click on the icon to “Begin Sharing”
2. Select “Share Desktop”
3. Yellow frame appears—anything within yellow frame is
shared
4. Resize yellow frame to focus on content to be shared
and move the Audio Visual panel outside of frame
using black guides at center of frames
Always check in with your participants, to make
sure they can see what you want them to see! You
may need to make your text larger on your
screen!
Stop Application Sharing
• Click “Stop Sharing” on menu
• Or use the button in yellow frame
• Or from menu bar:
Tools > Application Sharing >
Stop Sharing
PRACTICE
Application Sharing to Co-Edit
2
You may have a need to
co-edit a document with
another participant.
1. Share the application in
Application Sharing
2. Access Collaborate
Participants panel.
1
3. Click on participant.
Go to Tools >
Application Sharing >
Give Control of
Shared Applications
Ending the Session
•
•
•
•
End recording by clicking the RECORDING button (it’s OK if you forget)
Save chat (File -> Save -> Chat)
Save whiteboard as PDF if desired; selected or all
(File -> Save -> Whiteboard)
Disconnect the teleconference
Practice, Practice, Practice
• Practice before your meeting!
• Request time for an independent practice session or
a supported practice session
• Instructions for requesting practice time at:
• Resources for Moderators (recorded sessions,
screencasts, tips, links to Blackboard training
documentation) available on RUSA website