Transcript What Do I Do with All this Paperwork?

What Do I Do with All
this Paperwork?
How to organize your child’s papers
What to do first?
• Gather any paperwork that has do
with your child
• Divide them into categories
• Put them in date order
• Get a 3-ring binder (rookies)
• Get a 3-ring binder & portable file
drawer (veterans)
Binder Categories
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•
•
•
Current Year’s IEP
Current work samples (with dates)
Most Current Evaluation(s)
Progress reports/Reports cards/ IEP
Goal Updates
• Communications
Current Year’s IEP
• This is the document created at the
end of the year meeting.
• Put it in a sheet protector or just
hole punch it.
• Any amendments made to the IEP
Current Work Samples
• Anything that comes home with a
grade on it
• Anything you think shows progression
or regression
• Anything coming home in progress or
report cards
• Always put a date on it
Progress/Report/IEP
Goal Updates
• When these reports come home:
– Take the work samples you have
collected to that point
– Place them behind the report
– Email or call the teacher with any
questions about the reports
– Purge as needed
Latest Evaluation
• Copy of the most current psych
evaluation
• Cheat Sheet of psych terms
– (coming soon)
Communications
• Any emails or notes on a particular
subject
• Meeting notices
• Discipline notices
• Anything you get from the school
that you feel is important
File Drawer Categories
• Past Year’s IEPs (newest to oldest)
• Standardized Test Results
• Past Evaluations
Past Years’ IEPs
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•
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•
•
The previous IEP
Work samples
The last (or all) reports cards
Any communications
Rubber band these all together
Evaluations
• School psych evaluations
• Private evaluations
• Copies of the surveys you completed
for the evaluations
Standardized Tests
Results
CRCT
ITBS
Writing Tests
CogAT
Star Reading
Star Math
DRA
Lexile
GKAP or GKIDS
GAA report
Why organize?
• Take your binder (and portable file drawer) with
you to conferences and IEP meetings.
• You have the appearance of being prepared for
the IEP meeting, even if you don’t feel it.
• You have any report that may come up in
discussion.
• You know where the item is when you want to
show your point.
• Your child’s progress for the year(s) is all in one
place (or 2 places for the veterans).
Why Bring It With You?
• You can look on as reports are discussed.
• You may have something that the school
does not have.
• The information is at your fingertips.
• You can be an informed and involved parent
who participates in the development of
your child’s IEP.
What if I do not have
everything?
• You may come to the office and look at
your child’s file.
• If there is anything that you do not have,
you have the right to have a copy of it.
• Call and make an appointment with our
records clerk, Connie Kelly. Her phone
number is 770-460-3911 ext. 245.
Guidelines
• “This is not so much a code, it is more of a
guideline.”
• This is a starting point.
• Find what works for you.
• Date everything - because you are not
going to remember.
• Purge as needed - I do not support being a
pack rat.
Questions or Problems
• Please call or email me if you have any
questions or need help with
organizing or anything at all
– [email protected]
– 770-460-3911 ext. 239 – if it rings back
to the front office, please leave a
message OR call
– Work cell phone – 770-668-6314
Have a Happy
IEP Season!