Transcript BEHR (Billing & Electronic Health Record) Project

Avatar ICD-10 Upgrade and
Enhancements Project
January 22, 2014
Planning Phase
Presenters: Terry Reusser, Michael Snouffer, Jeff Esquibel
Avatar/myAvatar Overview
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Medical record and billing system used in seven facilities across
the state
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First implemented at NMRC in 2001
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Original project know as Facility System Enhancement Project (FSEP)
Rolled out to remaining facilities over a three year period
Last major upgrade in 2011
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FBMC, NMBHI, NMRC, NMSVH, SATC, Turquoise Lodge, LLCP
Facilities provide psychiatric, long-term, rehabilitative, behavioral health and
drug treatment programs
Platform conversion from AIX to Windows
New hardware
All application modules and components upgraded in preparation for
myAvatar
Newest version called myAvatar
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Needed for ICD-10
Will run on existing hardware
Project Overview
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Business Objectives
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Upgrade Avatar to myAvatar to meet federal required ICD-10 code sets for
HIPAA covered entities.
Implement enhancements to myAvatar.
Train all staff on the use of both the new version of myAvatar,
enhancements and ICD-10 coding.
Technical Objectives
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Create requirement, configuration documents and timeline.
Implement myAvatar upgraded in test environment.
Develop test plan and scripts. Execute test scripts in test environment.
Track and fix defects.
Upgrade myAvatar upgrade in production.
Develop test plan and scripts for enhancements. Execute test scripts in test
environment. Track and fix defects.
Implement myAvatar enhancements in production.
MyAvatar Enhancements
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Laboratory Information Management System
(LIMS) for use at NMBHI
Order Entry for all facilities
Order Connect for use at NMBHI
Incident Tracking for all facilities
Web Services for all facilities
Project Highlights
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Funds requested for this certification: $0
Funds requested in Initiation Phase: $190,000
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Project Management and IV&V
Project Phase Certification Request: Planning
Project Start Date: December 2013
Project End Date: March 2015
Total project value: $590,000
Total expended to date: $0
Completed Initiation Phase
Activities
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Project Charter and initial Project Management Plan
completed
High level scope and schedule defined
Project team initiated
Budget initiated
Project governance established
Planning Phase Activities
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Vendor contract in negotiation
Detailed Schedule, Budget and
Communication Plans near completion
Finalize project team
Resources identified and committed
Project management search initiated
IV&V contract in negotiation
Tentative Project Timeline
Questions?