Transcript Presentation - New Mexico Department of Information Technology

Avatar ICD-10 Upgrade and
Enhancements Project
October 28, 2015
Closing Phase
Presenters: Terry Reusser, Kim Price
Avatar/myAvatar Overview
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Medical record and billing system used in seven facilities across
the state
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First implemented at NMRC in 2001
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Original project know as Facility System Enhancement Project (FSEP)
Rolled out to remaining facilities over a three year period
Last major upgrade in 2011
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FBMC, NMBHI, NMRC, NMSVH, SATC, Turquoise Lodge, LLCP
Facilities provide psychiatric, long-term, rehabilitative, behavioral health and
drug treatment programs
Platform conversion from AIX to Windows
New hardware
All application modules and components upgraded in preparation for
myAvatar
Newest version called myAvatar
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Needed for ICD-10
Will run on existing hardware
Project Overview
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Business Objectives
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Upgrade Avatar to myAvatar to meet federal required ICD-10 code sets for
HIPAA covered entities.
Implement enhancements to myAvatar.
Train all staff on the use of both the new version of myAvatar,
enhancements and ICD-10 coding.
Technical Objectives
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Create requirement, configuration documents and timeline.
Implement myAvatar upgraded in test environment.
Develop test plan and scripts. Execute test scripts in test environment.
Track and fix defects.
Upgrade myAvatar upgrade in production.
Develop test plan and scripts for enhancements. Execute test scripts in test
environment. Track and fix defects.
Implement myAvatar enhancements in production.
MyAvatar Enhancements
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Laboratory Information Management System
(LIMS) for use at NMBHI
Order Entry for all facilities (removed)
Order Connect for use at NMBHI (removed)
Incident Tracking for all facilities (NMBHI & TL)
Web Services for all facilities (removed)
Project Highlights
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Funds requested for this certification: $0
Funds requested in Initiation Phase: $190,000
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Project Management and IV&V
Funds requested in Implementation Phase: $460,000
Project Phase Certification Request: Closing
Project Start Date: May 2014
Project End Date: April 2015
Total project value: $462,323
Total expended to date: $462,323
Completed Closing Phase
Activities
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Deliverables submitted and accepted
IV&V closing report complete
Contracts closed
Payments complete
Project documents archived
Training and knowledge transfer complete
Lessons Learned
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Build requirements analysis into the project
management plan before purchasing and
developing deliverables and deadlines
Identify historical project schedules and build
a database for forecasting completion times.
Insure adequate resources are available for
multiple implementations.
Lessons Learned
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Write and negotiate deliverables that will
correspond to payment. Keep items that
could occur at different times listed as
separate deliverables.
Build in Project Management as a vendor
deliverable.
Require offerors to identify third party
subscription costs used in development and
support/maintenance to insure there are no
hidden costs to the Department
Questions?