Transcript Junior Doctor Local Induction Pack

Junior Doctor Local Induction Pack
Welcome
Congratulations on your new role and welcome to Guy’s and St
Thomas’ NHS Foundation Trust. We are delighted that you have
decided to join the Trust and hope that you will enjoy your time with
us.
Welcome to Guy’s and St Thomas! Doctors who undertake training at
Guy's and St Thomas' receive some of the best medical training in
the country and we can’t wait for you to join us.
Guy’s and St Thomas’ ongoing success depends on the contributions
of us all and in joining the organisation, you are on a career path full
of exciting challenges and opportunities.
We are among the largest teaching hospitals in England and are part
of one the UK's first academic health sciences centres, King's Health
Partners. This means we have fantastic access to world class
medical research, practice and teaching.
All of our staff are key to the Trust achieving high quality patient care
and meeting our objectives. In order to help you to be effective in
your job, your induction has been designed with this in mind.
Whatever your discipline, you will be called on to provide world-class
performance with a strong emphasis on patient care.
As you embark on your journey at the Trust you will be joining a
group of over 1000 post graduate doctors; it’s Medical Education’s
job to ensure that we support you as best we can through your time
here. At your induction you will have been given your induction pack
which gives you a small part of the wide ranging support, courses
and advice we offer.
In addition to supporting you to settle into your new role, this
induction process will help you to understand Guy’s and St Thomas’
culture and in your induction pack you will find more on clinical
information, support, development and other useful information.
One of our biggest offerings is the School of Improvement. This is
where you can access a wide variety of professional development
within the Trust. Courses, programmes and events include tool kits,
leadership, quality improvement, finance, teaching and feedback
training.
‘I would like to take this opportunity to wish you all the best with your
career at Guy’s and St Thomas’.
Ian Abbs
Medical Director
.
Claire Mallinson
Director of Medical Education
New Employee Checklist
The New Employee Checklist covers all the key areas you need to
know about your role. The checklist is used to ensure that each item
is covered in your local induction.
New Employees need to take ownership of their own induction. If you
feel that you don’t understand, just ask. At the end of your local
induction you will have a good understanding of:
• Your Role
• Your Department’s Important Contact Numbers
• Your Department and Facilities (locker and computer use etc)
You are responsible for:
• Reading through the local induction pack before your meeting with
your manager
• Seeking guidance if you need clarity on anything which is unclear
• Filling out the local induction information - it may come in handy at a
later date
• Emailing Medical Education to let them know you have completed
your local induction. That way they can sign you off and ensure you
are compliant
• Your Department Procedures and Equipment
Your manager is responsible for:
• Handover Arrangements
• Escalation Process
• Your Rota
• Your Mandatory Training Requirements
• Making sure you get a cup of tea!
• Completing your local induction and ensuring you have familiarised
yourself with your new department
• Introducing you to as many of your team as possible
• Booking additional mandatory training that you may need
• Giving you the opportunity to ask any questions you might have
.
1
Your Role
Your Department Important Numbers
One of the most essential aspects of your local induction is to ensure
that you understand the job you have been employed to do. Please
complete the following information:
Your department will have a set of important numbers that you need
to know. This may be for support on the wards or a list of consultants
who are on call.
Name:
___________________________________
This section can be used to log any useful numbers you might be
given.
Job Title:
___________________________________
_______________________________________________________
Key Wards I will be working on:
_____________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
Key expectations
_____________________________________________________
1. ___________________________________
2. ___________________________________
_______________________________________________________
3. ___________________________________
4. ___________________________________
Clinical/Education Supervisor Name:
_______________________________________________________
_______________________________________________________
_______________________________________________________
.
.
2
Your Department and Facilities
It’s really important that you are aware of your department and the
facilities. This isn't just so you know where to store your belongings
but also in case of any fire alarms or incidents which occur.
Lockers
____________________________
Kitchen and refreshment points _____________________________
Location of Fire Escape:
Location of Fire Alarm:
Location of Assembly Point:
__________________________
Access Codes
____________________________
Photocopiers
____________________________
Electronic folders
____________________________
Emergency equipment
____________________________
__________________________
__________________________
Location of First Aid Box:
__________________________
Designated First Aiders:
_________________________
Location of Resuscitation Equipment: _________________________
Moving and handling equipment ____________________________
Crash trolley
____________________________
Emergency buzzer
____________________________
_______________________________________________________
Sharps disposal
_____________________________
_______________________________________________________
Protective clothing
____________________________
.
.
Other Key Department Health and Safety Information:
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Procedures and equipment
Each department will have its own set of procedures (how we do
things round here) and equipment (what we use round here). It is
important to know how your department works and what equipment
you will be using. Also, some equipment requires you to undertake
training first, so check your mandatory training requirements (page 8)
to see if you need further training.
Handover Arrangements
One of the most essential aspects of patient care is your handover. It
is extremely important that you understand the department handover
arrangements and what you need to do before you finish your shift.
_______________________________________________________
Department Procedures
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
Department Equipment
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
4
Escalation Process
Escalation processes are different in each department. You can use
this space below to highlight any important aspects or procedures
Your Rota
You should have received your rota before you start date. The Trust
and local induction will give you further information on the following:
Who organises my rota: ___________________________________
_______________________________________________________
Where to access my rota: __________________________________
_______________________________________________________
If I want to change my shift I should contact:
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
.
_______________________________________________________
_______________________________________________________
5
Mandatory Training Requirements
Each junior doctor at the Trust has to undertake mandatory training
so that they can work safely and effectively providing care for our
patients. Mandatory training must be kept up to date to ensure that
you have all the core knowledge and skills required to carry out your
role.
Medical Education ensure that you are as up to date as possible with
mandatory training before you start. To check your mandatory
training profile you can access WIRED; this is a purple icon on each
computer desktop but can also be accessed through the GTi. You will
need your assignment number to view your records on WIRED; this
number will be on your payslip and will give you access.
On your Corporate and Online Induction you will have completed:
• Child Protection Level 2
My role requires me to complete the following additional mandatory
training not covered by Corporate or Online induction (include
medical devices training and IT training):
• Safeguarding Vulnerable Adults
• Equality and Diversity
_______________________________________________________
• Health and Safety
_______________________________________________________
• Manual Handling
• Conflict Resolution Introduction
_______________________________________________________
• Infection Control Hand Hygiene
_______________________________________________________
• Resus Introduction
• Information Governance Introduction
• IV and Cannulation
All mandatory training can be booked through Education, Training
and Development (x86696) or email [email protected]
• Venepuncture Competency
.
6
Local Induction Sign Off
You are responsible for sending Medical Education an email to
ensure you are compliant with local induction. This also helps
Medical Education identify individuals who have yet to complete
induction. To register your local induction please send a confirmation
email to [email protected]
This local induction pack is yours to keep but please complete the
information below.
Name:
__________________________________
Start Date:
_________________________________
Post:
__________________________________
Department:
______________________________________
Signature of new starter:
_______________________________________________________
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Local Induction Check List
1
Your job
1.1
I have discussed the job role and understand the purpose of my job (expectations of the post)
1.2
I have discussed and understand the limitations of my role
1.3
I have discussed and understand the minimum period of supervised practice
1.4
I have been introduced to my manager/supervisor/mentors (as appropriate)
1.5
I know where to source help and advice and understand my role in the inter-professional and interdisciplinary team
2
Covered?
Date
Your Department
2.1
I have met my Department/Ward Manager
2.2
The function and structure of my department has been explained to me
2.3
I have been given an orientation to my ward/department and other areas in the organisation relevant to my post
2.5
the layout of the department
2.6
the location of the first aid box
2.7
toilets/cloakroom/restroom facilities
2.8
area to store and make refreshments
2.9
facilities to lock away my personal belongings
2.10
fire escapes, the location of fire alarm points, fire equipment, assembly point and the local fire drill procedure
2.11
The location of the resuscitation equipment, Crash Trolley and resuscitation procedures
2.12
The moving and handling equipment, procedures and lifting and handling regulations
2.13
The medicine safety procedures including: Standard operating procedures, Medications common to area,
Administration, Prescription, Pharmacy and local protocols
2.14
The infection control/hand hygiene procedures and infection status of clinical setting
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Local Induction Check List
2
Your Department
2.15
The Health and safety procedures including security, waste disposal and VDU regulations
2.16
I have been given an explanation of the key documents used within the ward/department and training requirements
for monitoring equipment, specialist equipment and decontamination
2.17
I have been issued with a Trust security identity badge
2.18
I have been issued with the appropriate uniform
2.19
Local policies and procedure manuals
2.20
hours of work, rotas, breaks
2.21
annual leave entitlement and medical certificate requirements
2.22
Standard Operating Procedures/ Service Level Agreements (SOPs/SLAs as required)
2.23
Sickness reporting procedures, sick pay entitlement and medical certificate requirements
2.24
Any other procedures relevant to the area of work for example observation charts, patient records, care pathways
(please list):
3
Covered?
Date
Junior Doctor
Induction
The Trust and Communication
3.1
I have been aware of:
3.2
the Trust corporate initiatives
3.3
the cardiac arrest number 2222
3.4
the fire and emergency security number 3333
3.5
the Trust’s organisation’s intranet and email system
3.6
telephone system
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Junior Doctor
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Junior Doctor
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Local Induction Check List
3
The Trust and Communication
3.7
bleep system and bleep availability/collection
3.8
staff dining facilities
3.9
the location of the shuttle bus stop(s)
3.10
the location of the security office
4
Covered?
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HR and Pay Procedures
4.1
I have been introduced to Medical HR
Junior Doctor
Induction
4.2
I have signed my joining papers (for payroll)
Junior Doctor
Induction
4.4
I am aware of salary payment procedures
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4.5
I understand I will receive a contract of employment from HR by week 8 and contact them if it has not arrived
Junior Doctor
Induction
5
Date
Job Specific Training
5.1
I have completed the online mandatory training induction
5.2
Training to receive a user code and access to the Trust clinical computer systems - electronic results (RRS) and
Patient Master Index (PMI) and electronic patient record (EPR) (within first week)
5.3
Training in the Patient Information Master System (PIMS)
5.4
I have been shown the medical devices used in my area and associated training needs have been identified and a
training plan is place
5.7
Medicines Management Test (if appropriate)
5.8
other training mandatory for role or agreed as part of induction plan
5.9
Audit arrangements within the Trust
Online Mandatory
Training
10
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7.1
8
Staff Benefits and Facilities
I am aware of staff benefits/facilities e.g. crèche, staff clubs, fitness centres
Date
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Induction Pack
Ongoing Development
8.1
I am aware that I will be given an ARCP within one year from joining GSTT
8.2
I am aware of the professional and clinical development available to me
9
Covered?
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Induction Pack
Educational issues for deanery appointed posts
9.1
Informed of the appropriate level of curriculum
9.2
The portfolio and pattern of assessments depending on training speciality and grade
9.3
Informed of the name of Educational Supervisor (if relevant)
9.4
Informed of the name of Clinical Supervisor (if relevant)
9.5
Informed of the name of the Training Programme Director
9.6
How the quality of training is monitored
9.7
Doctor’s feedback mechanisms
9.8
Handover/induction at the beginning and during each placement
9.9
Details of Simulation training sessions
9.10
Teaching programmes and timetables
9.11
How the Trust makes sure that the training provided is mapped to the Curriculum for the programmes and in line
with national standards
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