Transcript The Key to a Successful Society

The Key to a Successful Society
The Key to a Successful Society
A well-organised committee
Effective meetings
Active empowered membership
Good communication
Well-planned events.
‘A Well-run Societies establish a line of continuity
and has a high demand for membership.
If you organise well, you will succeed’
Who are your key players?
Key Players?
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Your Committee
Your Members
Your College
Your Local Community Partners
The Wider World
Your Committee
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Chair Person/ President / Auditor
Vice Chairperson
Treasurer
Secretary
PRO
Special Officers
Ordinary Committee members
Your Members
Active Members
• Want to help and fully engage in your activities
• Are regulars at your events and meetings.
• Attend AGMs and EGMs
• Greet them when you see them around campus.
• Offer them the chance to participate and belong by
helping at events, putting up posters etc…
• Offer them a chance to get recognition through any
college volunteer reward scheme/ certificate.
Your Members
Passive Members
• Attend Occasional Events
• Circulate information about upcoming events.
• Up date with news letters etc.
• Welcome them at events and make sure they are
introduced to other members and included.
• They may become active members.
Your College
• How does your Society contribute to campus life?
• What skills do your committee and members learn?
• Do these contribute to your College Graduate
Attributes?
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Invite key college personal to your big events.
Share your successes with the Marketing office.
Participate in any society surveys.
Include all your triumphs in your end of year report.
Do not hide your light!
Your College
• How does your Society contribute to campus
life?
• What skills do your committee and members
learn?
• Do these contribute to your College Graduate
Attributes?
Secretary: Invite key college personal to your big
events, Share your successes with the Marketing
office, Participate in any society surveys.
Local Community Partners?
• Identify if you have any
What can you share with your local community?
• School outreach programmes
• Fundraising for local charities
• Supporting local initiatives/ volunteering
• Post articles to local papers/ radio stations
What can it share with you?
• Audience for your public events
• Sponsorship/ Support/ Expertise
The Wider World
Does your society contribute to the Wider World?
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Celebrating Diversity?
Raising awareness of global issues
Advocating on social / global issues
Work with external national & international groups
Facilitating foreign travel
Hosting national and international speakers
Promoting ecological and green ideologies
What is the Role of the
Chairperson?
Role of the Chairperson 1
• To take the lead in the organisation &
management of the society
• To chair & give direction during society
meetings
• To co-ordinate agendas with the secretary &
ensure these are followed at meetings
• To ensure the articles of the society’s
constitution are upheld
Role of the Chairperson 2
• To delegate & follow up on tasks agreed at
society meetings
• To ensure there is full participation, all relevant
matters are discussed & that effective decisions
are made & carried out
• To act as focal point for relevant concerns of
members
• To ensure the finances of the society are
conducted appropriately
Role of the Chairperson 3
• Designing and implementing the budget and
programme of events for the year with the
committee.
• Liaison with Societies Administration Societies
board and other Societies
• Ensuring continuity for the Society by
organising next year’s stand and AGM
Vice Chairperson
The vice chair assumes the duties of the
Chairperson in their absence and is often in
training to take over the Chairperson role the
following year.
Other specific duties or projects as decided by the
committee
Chairing Skills
• Involve the Committee (do not use)
• Make sure everyone can take part.
• Facilitate clear decision making.
• Know and Follow the rules.
Chairing Skills
To Lead or to manage that is
the Question?
Leadership Skills
• Provide inspiration and motivation to the Team.
• A leader makes the Team feel empowered
• A leader must have Trust in their fellow
Committee members.
• Commit themselves fully to the job without
taking on other committee members
responsibilities
• A leader is one component of the team
Exercise 1
What makes a good leader?
In small groups
Identify one Leader you all admire
Identify 5 of their leadership qualities
The Top 10 Leadership Qualities
Leadership can be defined as one's ability to get others to willingly follow. Every
organization needs leaders at every level. Leaders can be found and nurtured if
you look for the following character traits.
A Good Leader Must have
1. Clear Vision & the discipline to work toward it.
2. Integrity
3. Honest dealings, predictable reactions,
well-controlled emotions, and an absence of tantrums.
4. Dedication and inspires dedication by example,
5. Magnanimity means giving credit where it is due
6. Openness means being able to listen to new ideas,
The Top 10 Leadership Qualities
7. Creativity is the ability to think differently, to get outside of the box that constrains
solutions. Creativity gives leaders the ability to see things that others have not seen and
thus lead followers in new directions. The most important question that a leader can ask
is, “What if … ?” Possibly the worst thing a leader can say is, “I know this is a dumb
question ... ”
8. Fairness means dealing with others consistently and justly.
9. Assertiveness the ability to clearly state what one expects so that there will be no
misunderstandings and the responsibility to clearly understand what followers expect
from their leader.
10. A sense of humor
Intrinsic traits such as intelligence, good looks, height and so on are not necessary to
become a leader. Anyone can cultivate the proper leadership traits.
By David Hakala on March 19, 2008
Exercise 2
Take the
Leadership
Test
Know your self
Exercise
Take the
Leadership Test
Develop the Dream Team
Successful teams need:
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Common goals
High targets
Leadership
Interaction / involvement of all members
Maintenance of individual’s self-esteem
Open communication
Decision-making power
Remember: no one person is central. Everyone’s role is of
equal importance…
…but not necessarily of equal precedence.
Motivating a Team
To help motivate your team:
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Create a relaxed atmosphere.
Be available for discussion and follow up on it.
Be in touch and aware of all activities.
Lead by example
Be consistent and fair
Demand and instil high standards.
Give praise when merited & constructive feedback
The Vital Ingredients
A successful team is a group of people who have:
1. Good communication
2. Different backgrounds, skills & abilities
3. A shared sense of mission
4. Clearly identified goals
The Vital Ingredients
A successful team is a group of people who have:
1. Good communication
2. Different backgrounds, skills & abilities
3. A shared sense of mission
4. Clearly identified goals
Communication
Good communication involves
• Being able to structure & transmit a message…
• …so that another can easily understand & accept it.
To do this:
• Make sure your message is clear
• Pick a time when others are feeling receptive
• Be aware of both verbal & non-verbal expression
Types of Communication
Breakdown of communication
(% of what is interpreted by recipient)
Words
10%
Tone 25%
Body language 65%
Verbal
Non-Verbal
• Oral
• Written
▪ Tone
▪ Expression
▪ Body Language
The Vital Ingredients
A successful team is a group of people who have:
1. Good communication
2. Different backgrounds, skills & abilities
3. A shared sense of mission
4. Clearly identified goals
Know your team
Useful Exercises / Questions to ask to do at your first
meeting:
1. What are your teams members default mode?
1. What skills do they bring to the table?
1. What do they personally hope to learn/gain from
their year on the committee?
Do not assume you are all on the same page
Exercise 3
Exercise 3
• Get everyone to sign their name with their
usual hand then sign with the opposite one
Or
• Get everyone to stand up and fold their arms
Then fold them the opposite way.
Teams need balance
People can change roles depending on the team they are in
The Vital Ingredients
A successful team is a group of people who have:
1. Good communication
2. Different backgrounds, skills & abilities
3. A shared sense of mission
4. Clearly identified goals
A Shared Sense of Mission
Creating the Vision
Your mission Statement
Your Mission
• Check your constitution’s aims
- Do they reflect your current society
• Have you any internal or external affiliations
- if yes are your aims in keeping
• Must be broad and aspirational
• Not to be confused with your short or longer
term goals
For your mission and vision consider:
The Vital Ingredients
A successful team is a group of people who have:
1. Good communication
2. Different backgrounds, skills & abilities
3. A shared sense of mission
4. Clearly identified goals
Setting goals?
Some times setting and achieving a small easy goal gets everyone on track.