2005 Mines Safety Roadshow - Department of Mines and Petroleum
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Transcript 2005 Mines Safety Roadshow - Department of Mines and Petroleum
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This presentation is extracted from content presented at
the 2005 Mines Safety Roadshow held in October 2005
It is made available for non-commercial use (eg toolbox
meetings) subject to the condition that the PowerPoint file
is not altered without permission from Resources Safety
Supporting resources, such as brochures and posters, are
available from Resources Safety
For resources, information or clarification, please contact:
[email protected]
or visit
www.docep.wa.gov.au/ResourcesSafety
Department of Consumer
and Employment Protection
© 2005 Resources Safety
1
Toolbox presentation:
Communication strategies
October 2005
What is a communication strategy?
A set of rules
Agreed document
An understanding
A method of improvement
Dispute resolution point
Department of Consumer
and Employment Protection
© 2005 Resources Safety
3
Types of communication
Verbal
Documented
talking to each other
letters, emails
minutes of meetings
instruction books etc.
Directives
must-do processes and procedures
Department of Consumer
and Employment Protection
© 2005 Resources Safety
4
Communication line
Manager
Supervisors
Safety and health representatives
Employees
and in reverse order
Department of Consumer
and Employment Protection
© 2005 Resources Safety
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Verbal
Talking directly to the person (supervisor, employee,
manager)
No true record kept of discussions
When passed up or down the management line,
information can become distorted
Emotions can distort discussions
Becomes informal and can be ignored
Department of Consumer
and Employment Protection
© 2005 Resources Safety
6
Documented
Provides written evidence of requests and discussions
Can be given timeframe and person for action
Legislation requires management to answer on how it will
deal with the issue
Stays on minutes until actioned
Department of Consumer
and Employment Protection
© 2005 Resources Safety
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Directives
Procedure that must be followed
Are the safest at the time of issue
May be updated as required
Department of Consumer
and Employment Protection
© 2005 Resources Safety
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Meetings
Tool box meetings
Safety and health committee meetings
Impromptu meetings
Pre-job special task meetings
Post-job special task meetings
Monthly business meetings
Department of Consumer
and Employment Protection
© 2005 Resources Safety
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Documented minutes
Minutes allow:
all items discussed to be documented
an item to have a person identified as responsible for the action
to be taken
an item to have an action timeframe
an item to stay on the minutes until addressed
Department of Consumer
and Employment Protection
© 2005 Resources Safety
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What can assist you?
Training
Management commitment
Safety and health representatives
Safety and health committee
Meetings
Department of Consumer
and Employment Protection
© 2005 Resources Safety
11
Training
Request training when deficiencies are recognised
Training is not just formal SHR training
Training is not just for SHRs
Training may include:
negotiation skills
minute taking
report writing
investigation skills
Department of Consumer
and Employment Protection
© 2005 Resources Safety
12
What’s in a good communications strategy?
An introduction – where and to whom does it apply?
Reason for the strategy
Objective of the strategy
Methods of communication
Timelines for introduction
Evaluation and review program
Commitment
Department of Consumer
and Employment Protection
© 2005 Resources Safety
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A strategy at your workplace
Ask:
do we need it?
what will it do?
when can we get it?
where can we get it?
will we need training?
Where can we get examples?
Go onto the internet and type “communication strategy” and
“workplace” into your search engine – there’s lots of publicly
available information that can be used as a starting point
Department of Consumer
and Employment Protection
© 2005 Resources Safety
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