Transcript Real ID Verification Systems -

Let’s Get Real
Rose Trasatti
NAPHSIS Project Manager
NAPHSIS 2008 Annual Meeting
Orlando, FL
June 1st – 5th, 2008
What is EVVE™?
Electronic Verification of Vital Events
 Message based query system
 Authorized users have a single
interface to generate a query to any
participating vital records
jurisdiction throughout the country
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2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
What is EVVE?
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NAPHSIS national clearinghouse (hub)
Standard Internet-based XML Vital Event
Transaction (VET)
Knowledge database for jurisdiction rules
and data availability/mapping
Transaction log of exchanges of requests
and responses between users and the
jurisdictions via the hub
Management and billing reports
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
Benefits of EVVE
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Protects against potential fraudulent activities
Improves customer service
Facilitates rapid access to accurate and verifiable
vital record data
Supports the future of business within the vital
records offices
Integrates easily with current legacy systems
Web-based EVVE user interface available for
queries
Safeguards the confidentiality of data
Offers a secure mechanism for communication
between agencies and vital records offices
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
NAPHSIS Involvement with
EVVE
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Established relationships with all vital
records jurisdiction data sources
Single point of contact
Standard-setting mechanisms in place to
provide commonality across unique
jurisdiction characteristics
Clear recognition of the various
jurisdiction laws governing vital records
access and use of these records
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
EVVE Query Types
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Birth Verification
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Birth Certification
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Applicant does NOT have a certified copy of the birth
certificate
Death Verification
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Applicant has a certified copy of the birth certificate in
their possession
Applicant has a certified copy of the decedent’s death
certificate in their possession
Death Certification
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Applicant does NOT have a certified copy of the
decedent’s death certificate
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
Birth Verification
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Required Fields
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Registrant First Name
Registrant Middle Name
Registrant Last Name
Registrant Suffix
Registrant Date of Birth
Registrant Jurisdiction of Birth
Either Date Filed or File Number
Optional Fields
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Date Filed if File Number required
File Number if Date Filed required
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
Query Logic
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EVVE queries for an exact match
If no exact match then EVVE executes
alternate queries
EVVE returns query response
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Match
No match on one required field
No match on more than one required field
Other (time out, no data for that year, etc.)
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
EVVE Birth Verification Process – DMV Office
AAMVA GATEWAY
EVVE HUB
3. BC Verification Request
8. BC Verification Response
1. Driver License
Applicant with a
Birth Certificate
2. At DMV office clerk processes application
• Clerk enters DL/ID info
• Clerk enters data from Birth Certificate
4. BC Verification Request
7. EVVE verification response
(match or no-match)
VR WEB SERVER
EVVE-SI Module
Log File
6. SQL results
5. SQL query statements
VR EVVE
Data Base
EVVE Pilot with
AAMVA/DMVs
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Birth Verifications
May 2004 – ongoing
 Vital Records Offices
•Iowa, Minnesota, Missouri, Montana,
North Dakota, South Dakota
 DMV Offices
•Iowa, South Dakota, North Dakota
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Match Rate average 90%
 Response rates average 4-7 seconds
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2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
No Match Analysis
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NAPHSIS works with the vital records offices on
no-matches
Vital records offices work with their sisteragency offices on no-matches
Data quality problems with birth records
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Date Filed field
• Missing on IA pre-1965 records
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Generational ID part of Last Name field
Name parsing errors
Data entry errors by DMV users
Identify training improvements
Identify query algorithm improvements for the
EVVE system
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
DHS Real ID Web Page
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
Real ID Compliance Dates
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Effective May 11, 2011
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DL/ID cards must be in full compliance
with Real ID
Enrollment Time Period
To Dec 1, 2014 for persons born after
Dec 1, 1964
 To Dec 1, 2017 for persons born
on/before Dec 1, 1964
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2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
Real ID Final Rule
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Verification of source documents provided
by applicant
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Birth Certificate (BC)
Consular Report of Birth Abroad
DMVs should use EVVE or other electronic
system to verify the BC
Territories must comply
DMVs don’t have to re-verify BC upon
Real ID license renewal
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However, DMV must electronically verify BC if
it wasn’t able to verify at previous issuance
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
Real ID Final Rules
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DMV must not issue DL/ID if
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BC does not appear authentic
BC did not match electronic record
Exception processing is not warranted
DMV should refer applicant to issuing
office for resolution
No ‘broad exception’ to persons born
before 1935, all Real ID rules apply
If applicant does not have a BC then DMV
can accommodate applicant through
exception processing rules
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
Real ID Final Rule
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DMV can record information from BC
in lieu of retaining image/copy if
State law permits and if requested
by the applicant
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Protects medical and other personal
information not relevant to REAL ID
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
Real ID Rule –
Vital Records Agency Impact
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Increase in issuance of BCs
All Vital Records Agencies will need EVVE
Resources to handle exception processing
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Applicant directed to issuing office to resolve ‘no match’
Birth data not available for an electronic verification
Policies and procedures need to be established
Manual resolution vs. automated tool
• Assist state vital records agencies and DMVs with
exchanging data to resolve “no matches”
Stronger partnerships between Vital
Records Agencies and DMV offices
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
$4M Grant Monies –
EVVE enhancements
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Upgrades to EVVE system
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EVVE hub enhancements
EVVE-SI module enhancements
Compliance with the NIEM reference model
Improved business functionality
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Enhanced query response codes
Batch processing
Streamlined reporting features
Addition of middle name and suffix
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
$4M Grant Monies –
EVVE enhancements
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More robust EVVE hub infrastructure
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Support increase in query volume
EVVE Hub redundancy and availability
Support National Pricing model
Independent security certification
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Ensure EVVE system meets industry
standards established for secure systems
• Database
• Network connectivity
• Building security, etc.
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
$4M Grant Monies –
Data Analysis Tool
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Procurement of a Data Analysis Tool
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Each vital records agency can utilize tool to
analyze their EVVE database
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Initial license fee
On-site technical support
Suite of analysis reports identifying data anomalies
Identify data quality issues that may limit the success
of EVVE matches
Address some of the data quality issues so that
the EVVE match rates will be increased
Other data quality issues may need additional
resources before the data quality problems can
be fixed
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
$4M Grant Monies –
EVVE Installation - New
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Web Server acquisition to host EVVE-SI module
Digital Certificate or VPN hardware/software to
connect to EVVE hub
Installation of EVVE-SI module
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NAPHSIS staff time
EVVE vendor staff time
Installation travel cost
Vital Records Agency IT resources
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Establish EVVE database
Establish connectivity to EVVE hub
Work with NAPHSIS and EVVE vendor during
installation
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
$4M Grant Monies –
EVVE Installation – Upgrade
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Upgrade of EVVE-SI module
NAPHSIS staff time
 EVVE vendor staff time
 Re-installation travel cost
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Vital Records Agency IT resources
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Work with NAPHSIS and EVVE vendor
during upgrade
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
Installation Monies Application Process
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NAPHSIS EVVE National Conference Call
Individual conference calls with NAPHSIS, EVVE
vendor, vital records agency, IT support staff
For each vital records agency
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Apply to KTC for EVVE services
• Instructions/application will be posted on NAPHSIS and
AAMVA websites
• Will be a maximum dollar amount available
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KTC will establish a work order with NAPHSIS
KTC provides NTE funding amount to NAPHSIS
NAPHSIS will reimburse vital records agency for server,
digital certificate/VPN, IT resources up to the amount
they applied for
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
EVVE Rollout Plan
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Vital records agencies will be evaluated and
prioritized using the following criteria:
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Readiness and compliance of existing birth record data
with EVVE data requirements
Existing or planned hardware/software platform
Availability of IT and vital records staff
Address upgrades to vital records agencies that
have EVVE installed but need to migrate to
newer version
18 – 24 month timeline
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
Implementing EVVE – Activities at
the Vital Records Offices
Participate in conference calls for
EVVE project
 Critical that vital records agencies
work with their IT support staff to
prepare for EVVE and support
installation
 Enter into an MOU with NAPHSIS
 Roles and Responsibilities
 Pricing
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2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
Implementing EVVE – Activities at
the Vital Records Offices
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Establish an EVVE database
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Need to automate birth records back to 1935 or earlier
Standardize birth records in EVVE-compliant format
Establish a central database
• Replication or database view
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Process EVVE data items through Data
Analysis Tool
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Perform data cleanup and quality improvements to
legacy birth records
Match birth and death records to mark
deceased
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Within the jurisdiction and between jurisdictions
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
Implementing EVVE – Activities at
the Vital Records Offices
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Procure web server if necessary
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Windows Server Version, Windows 2000 or higher
4GB of RAM, RAID 1 disk storage
2 CPUs, 3 GHz CPU
Internet connectivity
Does not have to be a dedicated web server
Resources sufficient to operate, process query volume
NAPHSIS/EVVE vendor install EVVE-SI module
on web server
Establish connection method between EVVE hub
and EVVE-SI module
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SSL with authentication – purchase digital certificate
VPN – purchase VPN hardware
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
Implementing EVVE – Activities at
the Vital Records Agency
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Establish on-line reliability of EVVE
system
Establish disaster recover plan
 Backup and recovery
 Redundancy of web server, EVVE
database, and connectivity
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Identify vital records staff support
for no match analysis and data
quality evaluation
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
EVVE Implementation - May 2008
AK
WA
MT
ND
ME
MN
OR
VT
ID
WI
SD
NY
WY
MI
PA
IA
NE
NV
NJ
OH
UT
IL
DE
IN
WV
CO
KS
CA
NH
MA
CT
MD
MO
VA
KY
DC
NC
AZ
OK
NM
TN
AR
Northern Mariana
Islands
SC
MS
TX
AL
GA
LA
FL
Guam
HI
American Samoa
On-line with EVVE
Implementation in progress
Puerto Rico
U.S. Virgin Islands
RI
NYC
Conclusion
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Real ID Act promotes the EVVE concept
NAPHSIS and its membership want to see EVVE
become a nationwide system
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Federal agencies
Sister agencies
Making EVVE successful requires cooperation
and partnership-building relationships
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Between NAPHSIS and agencies
Between each jurisdiction vital records office and
their respective agencies
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008
Contact Information
Rose Trasatti
EVVE Project Manager
NAPHSIS Headquarters
(301) 563-6001
[email protected]
www.naphsis.org
2008 NAPHSIS Annual Meeting
Celebrating 75 Years of Excellence
Orlando, FL June 1st – 5th, 2008