Transcript euroCRIS2015_BCN_TeresaMalodeMolina

Integration of the Activity Research Database and
the Institutional Repository at Carlos III University
of Madrid
Teresa Malo de Molina
Head Librarian
Universidad Carlos III de Madrid
Baseline
At the beginning of this project there were two separate
Databases
•
Activity Research Database
managed by the Research
Service
•
Managed by the Library
•
It is a module of the integrated
research management system
(IAI-Universitas XXI
Investigación)
•
Institutional Repository
(Using DSpace)
Activity Research Database
Baseline: Activity Research Database
Database of researchers and research at UC3M
It contains research projects, articles in scientific
journals, books, book chapters, conferences, working
papers, theses, patents, mobility of researchers, etc.
Two ways to upload information: the researchers
themselves and the administrative secretariats of the
departments
From the information contained in the database only a
"formal" review was done, it was not validated
Institutional Repository
Baseline: Institutional Repository
Institutional Repository of the University
It contains articles in scientific journals, books, book
chapters, conferences, working papers, theses ..., with
the authorization of the author and holders of the
exploitation rights
Two ways to upload information: the researchers
themselves and the librarians
Librarians review all the information contained in the
system
Some Problems Identified
Double
entry of
Data
Review of
information
only in one
application
Two
applications of
the University
with
mismatched
information
What have we done?
Research
Service
Library
Integrated System: Activity Research
DataBase/Institutional Repository
What have we done?
One way System
IAI
E-archivo
•
A field is added to the Activity Research Database to include the
URIs generated by the Open Archive for persistent links
•
The Activity Research Database is adapted to lock the publication
when the library has validated it
•
The Activity Research Database is adapted to allow researchers to
accept the licenses and load the full text of the publication
Integration of the two Databases
RESEARCHER
Loads information
in Research Activity
Database
Library validates the
publication and
locks its
modification
Warning on the portal:
validated activity
and cannot be modified
Includes
full text file and
accepts licenses
The librarian
activates publication
in the Institutional
Repository
LIBRARY
Notifies Library
of new activity to
be reviewed
The information is
completed in the
Institutional
Repository
The URI from the Institutional
Repository passes to the
Research Activity Database
Technical Support
We have had two technological partners
Because integration requires the creation of new fields
in the Research Activity Database
Because developments that are made for integration
should be maintained in future versions of the
Integrated Research System
Because it provides technological support for the
Institutional Repository
Because it has experience in integration of research
management systems and institutional repositories in
other universities
First Outcomes
Validation of publications in Research
Activity Database
In July 2011 the library started to
validate the publications
Now, some years later…
Years
Number of validated
publications
2007-2008
6.721
2009-2010
5.185
2011-2012
4.842
2013-2014
5.646
TOTAL
21.394
First Outcomes
Total records in the Institutional Repository (eArchivo):
18.603 (2015-10-29)
(Scientific Papers, Academic Papers, Ancient Books, Institutional documentation, etc.)
Scientific Papers: 11.210
Records of journals published by UC3M: 2.415
First Outcomes
Records exported from the Academic Research Database (IAI)
Records by Document Type
Records by Year
2011
95
2012
102
2013
229
2014
559
2015
615
TOTAL
1.595
20%
Scientific Papers
Proceedings
4%
2%
47%
Books
Book Chapters
Working Papers
27%
Advantages for the University Community
The researchers introduced the data into a unique system: They
only have to access the Research Activity Database (IAI)
Library verifies the bibliographic information included in the
Research Activity Database, ensuring the reliability of data and
integrates it into the Institutional Repository in the right way
So the university is
prepared to meet the
requirements for open
publication from funders
Publications arising from funded research
must be deposited in an open access
institutional repository within twelve
months from the date of publication
Advantages for the university community
And as part of this integration project:
Web pages are automatically created with bibliographical
references of the books, book chapters, articles, and conference
papers published by research groups, departments, institutes and
individual researchers that they can link to wherever they want
Information about projects in which the researchers are
involved has been transferred to their curricula vitae
Thank
you!
[email protected]