Transcript FMS Integ Meeting_20051026 - ABS

Integrated Financial
Management System
FMS Rollout to Australia
and Europe
Integration Meeting
October 26, 2005
1
Meeting Agenda

Activities Completed for the Period

Outstanding Issues

Critical Activities for Next Period

Major Meetings/ Decision Points

Action Items for Steercom

Other Matters
FMS – Rollout to Australia and Europe
2
Activities Completed the Period
DESCRIPTION
DATE COMPLETED REMARKS
Design, Build and Test – Configuration and Programming
Review of Configuration
Oct 21, 2005
Develop/Review Functional
Specifications
Nov 3, 2005
In Progress
Design, Build and Test – Application Testing
FMS – Rollout to Australia and Europe
3
Outstanding Issues
DESCRIPTION
BY WHOM
REMARKS
Unstable QA environment of
GES
IT – NA
Down Oct 20 and until to
date.
FMS – Rollout to Australia and Europe
4
Activities for Next Period
DESCRIPTION
BY WHOM
BY WHEN
Design, Build and Test – Configuration and Programming
Review of configuration
Integ Team Leads
Oct 17-21, 2005
Completed
Develop functional
specifications
Process Team – In
House
Oct 17-24, 2005
Review of functional
specifications
Integ Team Leads
Oct 18-25, 2005
Develop program
Programming Team
Oct 25-Nov 24, 2005
Design, Build and Test – Application Testing
Execute System Test Cycles Process Team –
Consultants
Oct 17-27, 2005
Integration Test Cycle 1
Oct 27-Nov24, 2005
Process Team – In
House, Programming
Team, Integ Team
Leads
FMS – Rollout
to Australia and Europe
(Might slide due to slight delay
on DEVK transports)
5
Activities for Next Period
DESCRIPTION
BY WHOM
BY WHEN
Design, Build and Test – AUTHORIZATION
Update/Review
authorization matrix
Process Team-In
house/ Integ Leads
Oct 28-Nov 2, 2005
Update and Test SAP user
roles / profiles
FMS Admin
Nov 4-8, 2005
Design, Build and Test – CONVERSION
Master Data
Process Owners
Oct 1-28, 2005
Validation of Conversion
Data – Batch 1
Process Team –
Consultants
Oct 15-Nov 22, 2005
Process Team/ IT
October 2005
Design, Build and Test – GES
Perform Testing Of GES
FMS – Rollout to Australia and Europe
6
Activities for Next Period
DESCRIPTION
BY WHOM
BY WHEN
Implementation – Organization Readiness/Gov’t Compliance
ATO and Guardia de
Finanzia Requirements
Integ Team Leads/ CM
Staff
October 2005
Implementation – Organization Structure
Inventory of roles/
functions
Process Team – In House Oct 25, 2005
Updated Volume
Assessment
Process Team – In House Oct 26, 2005
Job Design
Process Team – In
House/ Change Mgmt
Oct 27, 2005 (Proc)
Change Management
Nov 4 – 11, 2005
Org Design
Nov 2, 2005 (CM)
Implementation – End User Training
Update of training mtls
Process Team –
Consultants
FMS – Rollout to Australia and Europe
Oct 28-Nov 8, 2005
7
Major Meetings/ Decision Points

Impact of IFRS/IAS to FMS Rollout to Europe and
Australia (with IFRS Team)

Signing of purchase agreement with C3 on SAP Licenses

Deployment plan for Citrix Upgrade
FMS – Rollout to Australia and Europe
8
Action Items for SteerCom
DESCRIPTION
ACTION TAKEN
Citrix Upgrade
Proceed with Citrix
vs SAP WAS
Upgrade acquisition and
implementation –
C3 28 SAP
Licenses for
P2M cash from
P2.8M
BY WHOM/WHEN
IT Basis and ES (Oct –
Nov 2005)
Started
communications with
Supplier
Cost of upgrade to be
charge back by EU and AU
to all Global Territories and
Global Manila
RNG based on user and
Controller (Jenny C.)
system base
Proceed with purchase of
IT ES (4Q 2005)
licenses
Draft contract to be
given within the week
of October 28
FMS – Rollout to Australia and Europe
9
Action Items for SteerCom
DESCRIPTION
ACTION TAKEN
Handling of User Training
and onsite support
Proceed with the
VISA processing but
swap schedule for
Secure authorization to
process VISA requirements UK and Italy:
Onsite Schedule:
Australia – January 9 –
February 3, 2006
Italy – February 9 –
March 10, 2006
UK – February 23 –
March 10, 2006
BY
WHOM/WHEN
Systems and
Methods (c/o
Jenny B. - 4Q
2005)
Onsite Schedule:
Australia – January 9 to
February 3, 2006
UK – February 9 to
February 17, 2006
(assuming Video Con
Facility is already
available, otherwise until
March 10, 2006 also)
Italy – February 18 –
March 10, 2006
FMS – Rollout to Australia and Europe
10
Other Matters

Next Integration Meeting – November 16, 2005
FMS – Rollout to Australia and Europe
11
Next Steps

Refer to action items/ notes indicated on power
point comments on slides 5 to 7 (P1 to P11)
FMS – Rollout to Australia and Europe
12