Transcript South African Weather Service

South African Weather Service
“Authoritative Voice on Weather and Climate
Information”
Presentation by Dr. Makuleni: 31 May 2011
“UNDERSTANDING CLIMATE THROUGH
WEATHER”
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
Contents
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Statement of purpose and Vision
Mission
Quality Policy Statement
Enterprise View
Strategic Goals
Strategic Drivers
National priorities
Alignment with DEA Outcome 10
Key Strategic Programmes
Strategic Collaborations
Achievements
Financial projections
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
STATEMENT OF PURPOSE
The South African Weather
Service is the authoritative and
legitimate provider of
meteorological, climatological
and related services for South
Africa and the African Continent.”
VISION
“To be the foremost provider of
relevant services in respect of
weather, climate and related
products, which contribute to
sustainable development in South
Africa and the African Continent”
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
MISSION
“We, in line with our quality policy statement, provide useful and innovative
weather, climate and related products and services for all South Africans and
the African Continent, through:
Enhancing observational data and communication networks;
Effectively developing and managing talent;
Enhancing collaborative partnerships and effectively disseminating weather
products to users;
Utilising cutting edge technology to convert data into meaningful products
and services for risk mitigation;
Advancing the science of meteorology, research and relevant applications;
Enhancing fiscal discipline and optimal resource mobilisation to ensure
sustainability;
in order to inform decision making and contribute to the safeguarding of life
and property”
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
VALUES
“Professionalism: Self control and behaviour that is aligned to best business practices,
and displays a high standard of excellence in the job.
Integrity: A consistent sense of honesty, truthfulness and trust in one’s own actions
while valuing others opinions and beliefs.
Caring: A commitment to create a supportive environment that promotes compassion
and understanding.(addition)
Accountability: A commitment to take responsibility for things expected from the
position and/or role occupied - Responsible for own actions.
Recognition of Excellence: A willingness to identify, recognise and acknowledge
individuals and teams who demonstrate outstanding performance.
Teamwork: A willingness to work together towards achieving a common goal by making
use of and / or appreciating individual’s diverse strengths and abilities.
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
SAWS’ Quality Policy Statement
““In pursuing the achievement of its primary aim outlined above, and in
meeting and exceeding client requirements and expectations in so doing,
SAWS commits itself to the establishment and maintenance of a Quality
Management System that will be its guarantee to all its clients by:
Setting Quality Objectives that will improve processes that yield products
and
services
Improving its existing products and services
Improving its operational efficiency and effectiveness through careful
planning and standardisation of all its processes,
Recognising and responding to client requirements
Providing resources needed for implementing and supporting continuous
improvement.
Reviewing its Quality Management Policy and its Quality Policy
Statement
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
ENTERPRISE VIEW FOR SAWS
Corporate Governance and Strategic Leadership
Regulatory Compliance
Observation and
Data Acquisition
Installation of
Observing Networks
Product Packaging
and Application
Forecasting and
Warning Services
Maintenance of Networks
Research and Development
Information and Communication Technology
Human Capital Management
Supply Chain Management
SHEQ Management
Financial Management
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
Customer Satisfaction
Customer Requirements
Climate and Air
Quality Information
Services
STRATEGIC GOALS
1. To ensure the continued relevance of meteorological products
and services in compliance with all applicable regulatory
frameworks2. To ensure the effective management of stakeholder, partner
and key client relations.
3. To address fully the short-term viability and long-term
sustainability of SAWS revenue and other resourcing
requirements
4. To ensure optimised business integration and the
organisational effectiveness of SAWS.
5. To create strategy-driven human capital capacity for SAWS'
performance.
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31 MAY 2011
STRATEGIC DRIVERS
Compliance with, and achievement of, SAWS mandate
Alignment with the National Programme of Action
Balancing the grant and revenue generation imperative
Achievement of international obligations
Innovation to ensure broader reach and accessibility
Adaption to technological advancement
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31 MAY 2011
STRATEGIC DRIVERS
Enhancing Regional (SADC) and African (AU/NEPAD) positioning
Mitigating the impact of climate change and variability on food
sustainability, rural development and quality of life of South Africans
Skills development and retention
Leveraging collaborative relationships to enhance South Africa's ability to
meet
the Millennium Development Goals
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31 MAY 2011
NATIONAL PRIORITIES and SAWS CONTRIBUTIONS
PRIORITY
PROGRAMME SUPPORTED BY
SAWS
Priority 1:
-Disaster Risk Reduction programmes
Speeding up growth and transforming
the economy to create decent work
and sustainable livelihoods.
-150 years of climate information
-Packaging of information to multisectors for planning, decision making
and risk management
-Infrastructure
-Technological advancement and
innovation
-Research and development
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31 MAY 2011
NATIONAL PRIORITIES and SAWS CONTRIBUTIONS
PRIORITY
PROGRAMME SUPPORTED BY
SAWS
Priority 2:
-Infrastructure modernisation
An intensive programme to build
economic and social infrastructure.
-Provision of information for support
in decision making
-Human Capital development
-Commercial activities
Priority 3:
A comprehensive rural development
strategy linked to land and agrarian
reform and food security.
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-Corporate Social Investment
programms
31 MAY 2011
NATIONAL PRIORITIES and SAWS CONTRIBUTIONS
PRIORITY
PROGRAMME SUPPORTED BY
SAWS
Priority 4:
-Training Centre for Meteorologists,
Climatologists and Atmospheric
Sciences
Strengthen the skills and human
resource base.
-Teacher Development Programme
-Bursary Scheme
Priority 5:
Improve the health profile of all South
Africans.
-Strategic collaborations
SAAQIS
Priority 6:
-Fiscal discipline
Intensify the fight against crime and
corruption.
-Sector information for planning and
risk management
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
NATIONAL PRIORITIES and SAWS CONTRIBUTIONS
PRIORITY
PROGRAMME SUPPORTED BY
SAWS
Priority 8:
-SAWS agent of WMO
Pursuing African advancement and
enhanced international cooperation.
-Serves in ICAO, SOLAS, UNFCCC,
SADC, MASA
-Serves in WMO EC, Chairperson and
Board member of MASA
-Belongs to Antarctic, Kyoto,
Environmental Protection, Transport,
Communications and Meteorology
Protocol and Treaties
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
NATIONAL PRIORITIES and SAWS CONTRIBUTIONS
PRIORITY
PROGRAMME SUPPORTED BY
SAWS
Priority 9:
-Climate Change and variability
programmes viz:
-Adaptation
-Mitigation
-Capacity building
Sustainable Resource Management
and use.
Priority 10:
-Business integration
Building a developmental state
including improvement of public
services and strengthening
democratic institutions.
-Organisational effectiveness
- Joint-sector specific fora
-Batho Pele principle
- SAWS values
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
ALIGNMENT WITH DEA OUTCOME 10
Protected and enhanced environmental assets
and natural resources
ALIGNMENT WITH DEA OUTCOME 10
OUTPUTS
1.
Enhanced quality
and quantity of
water resources
2. Reduced
greenhouse gas
emissions, climate
change &
improved air /
atmospheric
quality
SUB-OUTPUTS
•Water resource protection
of Emission of CO2
•Reduction
of Atmospheric pollutants
•Reduction
to the impacts of climate change
•Adapting
•Energy Efficiency
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31 MAY 2011
ALIGNMENT WITH DEA OUTCOME 10
OUTPUTS
4. Protected
biodiversity
SUB-OUTPUTS
Reduced climate change impacts on
•biodiversity
•Protection of agricultural land
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31 MAY 2011
STRATEGIC PROGRAMMES
Climate Change and Variability Programme
Commercialisation Programme
Human Capital Programme
Infrastructure Modernisation; and
Total Quality Management (ISO CERTIFICATION)
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
Climate Change and Variability Programme:
Outcome
Programme Activity
Enhanced severe weather
prediction capability
Research and development of
forecasting tools
Weather related disaster risk
applications contributing to
reduced weather related
mortality and damage to
property
Development of weather
related disaster risk
applications: Severe Weather
Warning System, South
African Flash Flood Guidance
system, Severe Weather
Forecasting Guidance
System.
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
Climate Change and Variability Programme:
Outcome
Programme Activity
Air quality related health risk
management information
available
South African Air Quality
System (SAAQS), Air quality
Information service
operationalised
Trace Gas monitoring and
submission of reports
according to International
Standards (Global
Atmospheric Watch)
Availability of long term Trace
Gas records
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
Commercialisation Programme :
Outcome
Programme Activity
R80m revenue generation
Regulated commercial
income(Aviation)
-Effective implementation of cost
recovery model.
R16.5m revenue generation
Non-Regulated commercial income:
-To develop and implement a
comprehensive product / service
programme
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
Human Capital Programme
Outcome
Programme Activity
Availability of requisite skills and
competencies to achieve the
organisations strategic intent
Develop and Implement an Human
Resources Development Strategy:
Talent Management
-Career Pathing
-Knowledge Management
-Succession Plan
Attraction and Retention
-Reward and Remuneration
-Recognition
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
Human Capital Programme
Availability of requisite skills
and competencies to achieve
the organisations strategic
intent
An effective Bursary Scheme
implemented
(To identify and support
potential skills in the scientific
and technological fields).
Internship programme
Enhanced Performance
culture in the SAWS
Document Ref: SAWS STRATEGY PRESENTATION-PPC
Review and implement an
organisational performance
management (M&E) system
31 MAY 2011
Human Capital Programme
Outcome
Programme Activity
Positive, healthy and productive
employees
Employee wellness programmes and
retention strategies implemented
Compliance to the relevant Human
Resource policy stipulations
(Remuneration, Labour OHS etc)
Management focus on entrenching
the SAWS values - values evident in
behaviour of staff
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
INFRASTRUCTURE INVESTMENT
The South African
Government has invested
R240m to upgrade the
weather radar network in the
country.
At the completion of a three
year project, South Africa will
have 12 new radars and a
total of 18 radar systems.
The system will enable
Forecasters to provide
accurate weather information
and warnings to the public.
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
Strategic Collaborations
 Government Departments
 DEA, DoT, DWA, Cooperative Governance and Traditional
Affairs(COGTA), DoA, DST,GCIS, DIRCO
 Public Entities
 ATNS, ACSA, SACAA, Water Research Commission, ARC, CSIR,
SABC
 Universities
 Pretoria
 Witwatersrand
 Cape Town
 UNIZULU
 Fort Hare
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
Strategic Collaborations
 International Organizations
 University Centre for Atmosphere Research in the USA
 International Research Institute in New York
 UK MetOffice
 Australia Met service
 National Weather Service of the US and NOAA
 EUMET SAT
 WMO
 ICAO
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
ACHIEVEMENTS

An unqualified Audit Report with no matters of emphasis for the period 2009/10 (the last
audited period

The South African Flash Flood Guidance System (SAFFG).

The Southern African Regional Flash Flood Guidance System. (SARFFG)

Severe Weather Forecasts Demonstration project (which was also extended to all
SADC countries).

Severe Weather Warning System (SWWS) - Early warning system.

Provision of seasonal forecasts as the Global Producing Center for Long Range
Forecasting.
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
ACHIEVEMENTS

The SAWS Radar Network was launched on 29 March 2010.

The SAAQIS database was launched on 23 March 2010.

Provision of long-term records on trace gases and greenhouse gases at the
Global Atmospheric watch.
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
ACHIEVEMENTS
The accreditation by SETA as a service provider for the National Certificate in
Weather Observation- an NQF level 5 qualification
The provision of up- to- the- minute weather for the 2010 FIFA World Cup
Tournament, which has seen the Port Elizabeth team winning an award for
safeguarding of lives and property
The expansion of the Lightning detection network
The award of SAWS as the Top Gender Empowered Parastatal with TOPCO
Media and
SAWS finalist as the Top Empowered Government Parastatal with
Metropolitan.
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31 MAY 2011
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Document Ref: SAWS STRATEGY PRESENTATION-PPC
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ACHIEVEMENTS
Upgraded the Highbury Primary school.
Expansion of the Fognet (Water harvesting) project.
Based on the unaudited draft
2010/11 financial statements, SAWS has
achieved the following:
Increased commercial aviation revenue by 44% to R70 million (prior year:
R49 million).
Increased other commercial revenue by 13% to R14.6 million (prior year:
12.8 million).
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
Interim Audit Report
DASHBOARD REPORT ON THE DRIVERS OF INTERNAL CONTROL
AUDITEE NAME
South African Weather Services
FINANCIAL YEAR-END
31 March 2011
INTERVENTION DATE
17 January 2011
ASSESSMENT
In progress
Intervention required
1.a
1.b
1.c
1.d
1.e
1.f
2.a
2.b
2.c
2.d
2.e
3.a
3.b
3.c
Financial
Good
Compliance
DRIVERS
Performance
NO
LEADERSHIP
Provide effective leadership based on a culture of honesty, ethical business
practices and good governance, protecting and enhancing the best interests of the
entity
Exercise oversight responsibility regarding financial and performance reporting and
compliance and related internal controls
Implement effective HR management to ensure that adequate and sufficiently
skilled resources are in place and that performance is monitored
Establish and communicate policies and procedures to enable and support
understanding and execution of internal control objectives, processes, and
responsibilities
Develop and monitor the implementation of action plans to address internal control
deficiencies
Establish an IT governance framework that supports and enables the business,
delivers value and improves performance
FINANCIAL AND PERFORMANCE MANAGEMENT
Implement proper record keeping in a timely manner to ensure that complete,
relevant and accurate information is accessible and available to support financial
and performance reporting
Implement controls over daily and monthly processing and reconciling of
transactions
Prepare regular, accurate and complete financial and performance reports that are
supported and evidenced by reliable information
Review and monitor compliance with applicable laws and regulations
Design and implement formal controls over IT systems to ensure the reliability of the
systems and the availability, accuracy and protection of information
GOVERNANCE
Implement appropriate risk management activities to ensure that regular risk
assessments, including consideration of IT risks and fraud prevention, are
conducted and that a risk strategy to address the risks is developed and monitored
Ensure that there is an adequately resourced and functioning internal audit unit that
identifies internal control deficiencies and recommends corrective action effectively
Ensure that the audit committee promotes accountability and service delivery
through evaluating and monitoring responses to risks and providing oversight over
the effectiveness of the internal control environment including financial and
performance reporting and compliance with laws and regulations
OVERALL CONCLUSION:
SAWS is on track to receive an unqualified audit report. If they monitor the issues indicated above it should not
result in other matters to be reported on.
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
36
DRAFT AFS
South African Weather Service
Monthly Financial Statements
Statement of Financial Performance
for the month ended 31 March 2011
2011
2011
2011
2011
2010
2011
2011
YTD
Actual
YTD
Budget
YTD
Variance
YTD
% Variance
YTD
Actual
Prior Year
Variance
Prior Year
% Variance
Government Grant - Opex
137,390,541
Government Grant - Capex
94,582,920
Commercial Revenue - Aviation
70,631,332
Commercial Revenue - Non Regulated 14,599,669
Other Income
7,110,993
Total revenue
324,315,455
136,078,535
94,582,920
68,060,004
12,575,484
2,494,692
313,791,635
1,312,006
2,571,328
2,024,185
4,616,301
10,523,820
1%
0%
4%
16%
185%
3%
133,367,000
139,869,949
49,039,180
12,833,483
4,478,307
339,587,919
Administrative Expenses
Employee costs
Amortisation
Depreciation
Other operating expenses
Finance costs
Total expenses
Operating Surplus for the Period
Gains from fair value adjustments
(9,846,819)
(121,179,439)
(1,950,469)
(15,611,963)
(63,162,293)
(383,911)
(212,134,894)
112,180,561
9,799,345
(6,912,549)
(124,244,407)
(3,339,288)
(14,585,700)
(69,963,243)
(219,045,187)
94,746,448
-
(2,934,270)
3,064,968
1,388,819
(1,026,263)
6,800,950
383,911
6,910,293
17,434,113
9,799,345
42%
-2%
-42%
7%
-10%
(5,055,904)
(114,779,933)
(2,352,368)
(11,921,906)
(59,212,765)
(431,949)
(193,754,825)
145,833,094
(14,100,000)
Surplus for the Period
121,979,906
94,746,448
27,233,458 29%
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31 MAY 2011
-3%
18%
131,733,094
37
4,023,541
3%
(45,287,029)
-32%
21,592,152
44%
1,766,186
14%
2,632,686
59%
(15,272,464)
-4%
(4,790,915)
95%
(6,399,506)
6%
401,899
-17%
(3,690,057)
31%
(3,949,528)
7%
48,038
-11%
(18,380,069)
9%
(33,652,533)
-23%
23,899,345
-169%
(9,753,188) -7%
Adjusted Surplus/Deficit
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31 MAY 2011
38
Revenue Sources
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39
Expenditure Categories
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40
ANALYSIS OF REVENUE
4
1
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31 MAY 2011
ANALYSIS OF EXPENSES
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4
2
SAWS’ Preferred Funding Model : Activity base costing
Special commercial services
Services to identifiable users that will use the services for economic benefit and/or gain.
Packaging and dissemination to fulfill user requirements.
Aviation Weather Services
International Obligation
Services to fulfill international obligation under WMO
Application Services
Growing demand to provide value added understandable services
Marine Services
International obligation of WMO and the SOLAS Convention
General Forecast Services
For the protection of life and property and the general well being of the people of South Africa
Climate Services
Custodian of the climate database and providing climate data for research and planning
Research and Development
Data collection
prediction
models
Numerical weather
archiving
Data
processing and
Maintenance of
observation
networks
data
communication
National & international
Observation
Networks
Applied research to improve the above services
Basic Infrastructure
Essential for the provision of all the above services.
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31 MAY 2011
Public Good Services – Mandated Services
Services to fulfill international obligation of ICAO and WMO
Full
commercial
pricing
Cost
recovery.
Services
funded by
parliament
ary Grant
.
Budget 2011/12 to 2013/14
South African Weather Service
Budgeted Income Statement: 2011/12 to 2013/14
Medium-Term Estimate
2011/12
2012/13
2013/14
R' thousand
Revenue
Government Grant
Aviation Income
Other Commercial Income
Interest & Other Income
Total Revenue
126,024
80,000
15,530
2,615
224,168
133,279
79,513
20,935
4,409
238,136
144,239
87,133
23,028
4,097
258,497
130,483
80,270
17,060
227,813
-3,644
-
138,073
81,297
18,766
238,136
148,428
89,427
20,643
258,497
0
0
Expenses
Compensation of Employees
Administrative and Operating Costs
Depreciation and Amortisation
Total Expenses
Gains/(Losses) fair adjustments
Surplus/(Deficit)
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011
Weather lines
• Vodacom service on the 082162 number
• Talk to a forecaster service.
• Molo Africa text-to-speech answering service on
083 123 0500
• AfriGis location based and subscription service SMS
service (*120*555*3#-DIAL)
Document Ref: SAWS STRATEGY PRESENTATION-PPC
31 MAY 2011