Transcript BalticClimate project structure

Baltic Sea Region Programme 2007-2013 project
“Baltic Challenges and Chances for local and
regional development generated by Climate Change“
BalticClimate
Kick-Off-Meeting
April 1st – 3rd 2009
Large Conference Hall of Hotel Riga
Riga/ Latvia
host:
Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„Formal Requirements“
„Formal Requirements“
Dennis Ehm, ARL
April 2nd 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„Formal Requirements“
What is meant by „Formal Requirement“?
EU and programme formal requirements, e.g.
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Partnership Agreement
Project phases and deadlines
Progress reports, First Level Controls
Mid-term self evaluation
Result indicators’ definitions and targets
Public Procurement
Communication Plan
Publication guidelines
plus: application form (=project data form) content
April 2nd 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„Formal Requirements“
Partnership Agreement
• To be signed by all Project Partners
• Before submission of first progress Report
• Minimum requirements (Programme Manual 2.5), e.g.
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definition of the joint objectives
roles/ responsibilities of the Project Partners
project budget and spending plan per PP
cost sharing method
liability an obligations
recovering fund unduly paid
etc...
April 2nd 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„Formal Requirements“
Project Phases
• Preparation Phase
(May 31st 2007 – Oct 24th 2008)
• Contracting Phase
(October 25th 2008 – January 24th 2009)
• Implementation Phase
(January 25th 2009 – January 24th 2012)
• Closure Phase
(January 25th 2012 – April 24th 2012)
April 2nd 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„Formal Requirements“
Progress reports, First Level Controls
Progress Reports
• on Project level and on partner level (partly
different)
• activities = Activity progress Report (AR)
• finances = Financial Report (FR)
• First Level Controls (on each level!)
April 2nd 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„Formal Requirements“
Mid-term self evaluation (section 10.4.10 programme manual)
• Required but no formal structure set by EU
• In 4th reporting period (2nd half 2010)
• Process, methods and structure must be
planned and defined by the project
• Implementation by the project
• Outcome of the mid-term evaluation shall be
considered in further project process
• Separate attachment to the 4th progress report
April 2nd 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„Formal Requirements“
(Set of) Deadlines
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for the whole programme
for the project phases
for reports (on partner level and on project level)
for single milestones and activities
within single activities
within one’s own institution
within one’s personal schedules
 set deadlines and respect them, otherwise it causes
stepwise delays for others and for the whole project
April 2nd 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„Formal Requirements“
Result indicator‘s definitions and targets
• To be delivered with first progress report
• Definition of applicable indicators
• Targets on project level, summarised from
Target Area/ Project Partner level
• Monitoring:
• with every progress report
• as specific request in the final report
April 2nd 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„Formal Requirements“
Public Procurement
• For external services, equipment and
investments
• considering (whatever is stricter)
• EU and programme legislation
• national rules and legislation
• institutional rules
• Informing LP and WP leaders on the process!
April 2nd 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„Formal Requirements“
Communication plan of the project
To be delivered until July 31st 2009!
• main messages of the project
• strategy and content of measures
• aims and target groups
• indicative budget, breakdown to activities
• revised WP 2 as annex 1
• indication for evaluation (mid-term and at end)
• list of indicators and their targets as annex 2
April 2nd 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„Formal Requirements“
Publication guidelines for projects
• from EU and programme
• Guidelines and Commission Regulation
• ensuring visibility of the co-financing
• proper use of EU and programme logo
• from the Project
• project logo and corporate design
• details of the communication plan
• proper use of EU and programme logo
• from the own institution
April 2nd 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„Formal Requirements“
Requirements from the Application Form
• the “bible” for implementation
• Annex to the Grant Contract (“project data form”)
(=one base for subsidy payment)
• what is promised (duty) must be delivered
• main focus on project’s
• main outputs and their targets
• result indicators and their targets
• budget tables
April 2nd 2009 • Dennis Ehm, ARL
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Baltic Sea Region Programme 2007-2013 project
“Baltic Challenges and Chances for local and
regional development generated by Climate Change“
BalticClimate
Kick-Off-Meeting
April 1st – 3rd 2009
Large Conference Hall of Hotel Riga
Riga/ Latvia
host: