Transcript BalticClimate project structure

Baltic Sea Region Programme 2007-2013 project
“Baltic Challenges and Chances for local and
regional development generated by Climate Change“
BalticClimate
Kick-Off-Meeting
April 1st – 3rd 2009
Large Conference Hall of Hotel Riga
Riga/ Latvia
host:
Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate – the project“
„BalticClimate – the project“
Dennis Ehm, ARL
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
What is a „project“?
• unique and complex for identified problem(s)/ task(s)
• requires unique structures: e.g. set of actors, work flow,
resources, responsibilities, etc.
• mostly: specific aim, to be fit into fixed frame/settings
unpredictable process shall be “planned”
[= contradiction of terms! (oxymonon)]
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
The co-funding EU programme
“Baltic Sea Region Programme 2007-2013”
• a mainstream Structural Funds programme for the Baltic Sea
Region
(Objective 3 programme on Territorial Cooperation)
•
built on two preceding Community Initiative programmes
(Baltic Sea INTERREG IIC & III B NP)
•
addresses issues that call for intervention
at transnational level
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Programme background and aims
• incorporates aspects of
•socio-economic competitiveness (Lisbon),
•sustainable management of the natural resources
(Gothenburg)
•the “EU Territorial Agenda”
• aims to involve several pan-Baltic networks
(= projects) for better policies towards
•integrated development of the Baltic Sea region
•its better identity in Europe
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Eligible programme area
•
EU Member States:
Denmark, Estonia, Finland,
Latvia, Lithuania, Poland,
Sweden and
Germany (northern parts)
• Norway
• Russia (north-west regions)
• Belarus
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Financing of the programme
Co-Financing
• 208 MEUR from European Regional Development Fund (ERDF)
• 22.6 MEUR from European Neighbourhood and Partnership
Instrument (ENPI; for Russia not enabled!)
• 6 MEUR from Norwegian national funding
Total = 236,6 MEUR
Plus project partners‘ contribution (10-50%)!
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Strategic objectives = PRIORITIES
1. Fostering innovations
(projects select from)
3. Baltic Sea as a
common resource
To strengthen the development
towards a sustainable,
competitive
and territorially integrated
Baltic Sea Region
by connecting potentials
over the borders
2. External and
internal accessibility
April 1st 2009 • Dennis Ehm, ARL
4. Attractive and
competitive cities and
regions
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Project initiation and history
• Project idea from Central Finland
+
• Project idea by ARL
• using experiences made in previous projects
• basing on draft programme documents
• further improved on final programme documents
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Project preparation
• First individual project ideas (since May 2007), presented at
the Partner Search Forum in Turku (September 2007)
• From competitors to partners: RCCF and ARL (Nov. 2007)
• Joint process of integrating more interested institutions
• Preparatory meeting 1: Riga!
(March 2008, 16 institutions from 7 countries)
• Appointment of Work Package Leaders and common drafting
of the project structure and application form
• Preparatory meeting 2a + 2 b: Norrköping + Stockholm
(April 2008, 7 institutions from 2 countries)
Application (May 30th 2008)
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Approval process
• 110 project applications (7000 sheets) with a total
budget of 374 m€ (!) and 1637 project partners!
• Assessment by the Joint Technical Secretariat (JTS)
(until September 2008):
• per project 14 quality assessment criteria in 6 categories
• grouping of the projects in 4 quality groups
• Monitoring Committee
• 3 members of each of the 11 programme countries
• decision: October 24th 2008
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Approval decision
• Only 24 of 110 applications approved (22%)!
16 %
approved
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Contracting
• contracting phase (October 25th 2008 – January 24th 2009)
• request for clarifications (until January 20th 2009)
(6 + 3 further questions = partly changes in the project setup)
• Grant Contract issued and offered (January 28th 2009);
project data form (= updated application form) as annex
• signed by the Investitionsbank Schleswig-Holstein (Managing
Authority of the programme) and the ARL (Lead Partner)
(February 5th 2009)
 legal base for the project
 project data form = “bible”
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Partnership
• 23 (25) Project Partners
(financially involved, may directly receive ERDF co-financing)
• 7 (8) countries:
• Estonia, Finland, Germany, Latvia, Lithuania, Poland, Sweden
• Variety in fields of action: local (7), regional (10) and
national (2) level administration/ development, scientific (5)
and international (1) organisations
• 16 (13-14) Associated Organisations (Letter of Support)
(incl. Russia)
• 7 Target Areas (pilot implementation) in 7 countries
(incl. Russia)
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
map
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Project BUDGET
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4,22 m€ [4,44m€] total budget
3,34 m€ ERDF (79%)
0,88 m€ [0,91 m€] own contribution (Project Partners) (21 %)
[0,22 m€ ENPI budget for Russia approved but not enabled!]
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Project Phases
May 31st 2007
Oct 24th 2008
Jan 25th 2009
May 30th 2008
Oct 24th 2008
Jan 24th 2012 Apr 24th 2012
(graphic: programme manual 2.0: p. 97, amended)
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Motivation/ addressed problem
“Climate change: from global challenge to local
chances and actions”
• complex problem/ challenge (mitigation; adaptation)
• cross-sectoral and integrated local actions required
• few experience and processes existing on how to deal
with the issue
• low usability of data, impact and vulnerability
information on regional/ local level by decision makers
• climate change seen rather as hindrance for development
• chances from climate change, requirement to prepare for
changes and adaptation not seen
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Project Objective
• Enable municipalities and local actors to deal with the
climate change issue in an integrative and sustainable
way
• Making climate change to be understood as challenge
and as chance for local and regional sustainable
development
• Making BSR municipalities and regions more
competitive for future challenges to maintain and
enhance the common existing BSR identity
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Methodology
• Integrated approach
• Urban-rural cooperation
• Transnational value
• Apply and testing existing and creating of new “tools”
• Scientific assistance
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Target Groups
First:
 Local (regional) decision makers, planners and actors
(public, private, citizens)
Secondary:
 National political and administrative institutions (by supporting
decisions and measure preparation with local/ regional
solutions and experiences)
 Transnational and pan-Baltic organisations/ associations (by
support of common decisions and measure preparation with
local/ regional solutions and experiences in different
countries)
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Adressed Priority from the BSR Programme
Programme Objective
Priority 1
Objective
April 1st 2009 • Dennis Ehm, ARL
Priority 2
Objective
Priority 3
Objective
Priority 4:
Attractive
&
competitive
cities and
regions
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Work Packages and their Leaders
• (WP 0 “Preparation”)
WP 1 “Management and Administration”
• WP 2 “Communication and Information”
• WP 3 “Climate change material and analyses”
• WP 4 “Integrated Solutions and Capitalisation
of Climate Change”
• WP 5 “Climate Change BSR local and
regional applying ICT Toolkit”
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Assessment of BalticClimate
Assessment Report, score per assessment category:
(Scoring system: 1 – unacceptable; 2 – poor; 3 – acceptable; 4 – good; 5 – very good)
Relevance
4
good
Coherence and Quality
3
acceptable
Durability, transferability, dissemination
3
acceptable
Partnership
4
good
Management
4
good
Budget
3
acceptable
“the project has quality enough to be approved”
(Allocated to best quality group: among top 15 of 110 projects!)
 project approved by MC without conditions!
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Assessment report
• “The main strong feature of Baltic Climate proposal
(also comparing to other proposals dealing with the
same topic in this call) is visible commitment of
regional and local administration involved as
financial partners. Additionally, the project well
utilises the possibility to generate new business
opportunities as a responses to climate change.
• The weakest is high level of external expertise
planned in the project what may significantly
influence project’s ability to build capacity in involved
organisations.“
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
Meetings and Events
Meetings:
• min. 6 Work Package Leader Meetings (ca. 1 day)
• 6 SteeringTEAM meetings (bi-annual, ca. 2 days)
Events
• 4 Transnational Seminars (TS)
• (Target Area specific) local and regional Workshops
(locWS; regWS)
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
...some specific definitions
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Project Partner (PP)
Associated Organisation (AO)
Target Area (TA)
Work Package (WP)
common and priority specific Results
Outputs
Indicators
etc...
…we must apply the terms with identical meaning
 project manual incl. glossary to be developed
April 1st 2009 • Dennis Ehm, ARL
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Kick-Off-Meeting, April 1st – 3rd 2009, Riga
„BalticClimate project“
clue for success: TEAM-work
• different actors from different countries with different
experiences, different priorities of knowledge, different fields
of action and different background
• are being open for the ideas of others,
• implement joint work,
• have much communication and coordination,
• make much new experiences and new knowledge gaining
= achieve common and innovative outcomes
 sounds like much work and fun!
….let’s start!
April 1st 2009 • Dennis Ehm, ARL
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Baltic Sea Region Programme 2007-2013 project
“Baltic Challenges and Chances for local and
regional development generated by Climate Change“
BalticClimate
Kick-Off-Meeting
April 1st – 3rd 2009
Large Conference Hall of Hotel Riga
Riga/ Latvia
host: