Transcript Financing of Life

Project preparation workshop
“Bringing a transnational project to life”
Project idea
“Challenges and chances from Climate Change
for regional and local development”
(working title)
March 12th and 13th 2008
Office of Vides Projekti, Riga/ Latvia
Project preparation Workshop, March 12th/13th Riga
„Financing of Life“
„Financing of Life (incl.
preparation and retirement“
Introduction to budgetary issues
Dennis Ehm, ARL
March 13th 2008 • .... [„Financing of Life“] .... • .... [Dennis Ehm, ARL]
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Project preparation Workshop, March 12th/13th Riga
„Financing of Life“
Financing phases
Project Preparation Phase
• 1 year before deadline of the call
• only WP 0; only BL 1 (personnel), BL 2 (external services)
and BL 3 (travel and accommodation)
Project duration Phase
• Contracting Phase (3 months; all WPs and BLs)
• Implementation Phase (12-36 months; all WPs and BLs)
• Closure Phase (3 months; only WP 1, all BLs?)
Post-project Phase
• (until ca. 2025)
• no funding
March 13th 2008 • „Financing of Life“
Dennis Ehm, ARL
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Project preparation Workshop, March 12th/13th Riga
„Financing of Life“
Project budget by sources
(PM p. 28)
March 13th 2008 • „Financing of Life“
Dennis Ehm, ARL
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Project preparation Workshop, March 12th/13th Riga
„Financing of Life“
Project costs by project elements
(Partners own contribution generates funds)
partners contribution incl. funds allocated to single
activities costs and commonly shared costs
single activities costs  sum up to costs of a WP
commonly shared costs allocated to specific WPs
(especially WP 1: project coordination and WP 2:
communication)
single WPs costs  sum up to the project costs
all costs must be covered by the project budget
March 13th 2008 • „Financing of Life“
Dennis Ehm, ARL
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Project preparation Workshop, March 12th/13th Riga
„Financing of Life“
Budget Lines
BL 1: Personell
BL 2: External services
– to be specified
BL 3: Travel and accomodation
BL 4: Equipment and investment
– to be specified
BL 5: Other direct costs
See detailed descriptions in Programme manual p. 28-31!
March 13th 2008 • „Financing of Life“
Dennis Ehm, ARL
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Project preparation Workshop, March 12th/13th Riga
„Financing of Life“
Division of budget
Within application
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per partner
per fund (ERDF, Norwegian, ENPI)
per work package
per budget line (partly detailed specified)
per reporting phase (1/2 year; not ENPI)
(changes hardly possible in implementation phase!)
in reports (every 6 months)
– the costs of each cost item must be proven, controlled and
allocated to the respective partner, fund, work package,
budget line (partly detailed specified)
March 13th 2008 • „Financing of Life“
Dennis Ehm, ARL
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Project preparation Workshop, March 12th/13th Riga
„Financing of Life“
Financial Reporting
every six months along with activity reports
step 1: Partner reports
– detailed per cost item (includes share of common costs)
– first level control on partner level
– submission to the project‘s financial manager and the LP
step 2: Project reports
– sum up from reported and controled partner costs
– first level control on project level
– submission to the JTS
(PM p. 85-92)
March 13th 2008 • „Financing of Life“
Dennis Ehm, ARL
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Project preparation Workshop, March 12th/13th Riga
„Financing of Life“
Common costs to be shared
Items, services and activities of the benefit for all partners, e.g.
WP 1 (project coordination)
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overall coordination (thematic and technical)
formal activities (contracts, reports, JTS communication)
preparation of common meetings/ events/ excursions
financial management and control
ca. 15% of the project budget
WP 2 (communication and information)
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communication plan and overall WP coordination (communication manager)
dissemination activities and occasions
website
internal communication
volume and share to be discussed
March 13th 2008 • „Financing of Life“
Dennis Ehm, ARL
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Project preparation workshop
“Bringing a transnational project to life”
Project idea
“Challenges and chances from Climate Change
for regional and local development”
(working title)
March 12th and 13th 2008
Office of Vides Projekti, Riga/ Latvia