Transcript Preparing and Using Presentation Aids

Presentation Tips
Preparing and
Using
Presentation
Aids
Understanding the Role of
Presentation Aids
Presentation Aids are audio or visual
elements that help the audience see
relationships between concepts and
elements, remember material, and
critically examine key ideas
Presentation Aids should be used to
supplement rather than serve as your
ideas
Understanding the Role of Presentation Aids:
Processing/Retaining Information
Research findings
indicate that we
remember only
20% of what we
hear, but over
50% of what we
hear AND see
Understanding the Role of Presentation Aids:
Interest and Motivation
Presentation aids allow listeners to
engage the right side of their brain, which
handles visualization, music, and drawing
Understanding the Role of Presentation Aids:
Presentation Aids Save Time
Pictures can vividly describe an object,
scene, or event instantaneously
Statistical information can be
communicated much more efficiently and
effectively through graphs and charts than
through verbal descriptions
Understanding the Role of Presentation Aids:
Presentation Aids Inform/Persuade
The use of a presentation aid can help to
make your point more clearly and
effectively by depicting it in visual form
Pictures, charts, graphs, videos, and so
forth will help the audience gain increased
understanding and awareness
Understanding the Role of Presentation Aids:
Reducing Speaker Anxiety
Presentation aids take the attention off
the speaker
The presentation aid can serve to spark
the memory of the speaker (as a form of
notes)
Presentation aids can help organize a
speech for the audience and the speaker
Understanding the Role of Presentation Aids:
Creating A Professional Image
Quality visual aids give your presentation
a professional feel
 Giving your listeners the impression that
you approached the presentation
professionally will motivate them to do the
same
Types of Presentation Aids
The selection and use of particular types
of presentation aids should be based on
the speech content, the audience, and the
occasion
Types of Presentation Aids:
Objects
Objects
Live or inanimate
things that
illustrate the actual
subject of a speech
or one of its main
points
Types of Presentation Aids:
Models
Models
A three
dimensional, scalesized representation
of an object
Types of Presentation Aids:
Pictures
Picture
A two-dimensional representation of persons,
places, objects, or ideas
Diagram
A picture, or schematic drawing, that
explains how something works, is
constructed, or is operated
Types of Presentation Aids:
Pictures
Maps
A representation on a flat surface of a whole
or part of an area
Poster
A large two-dimensional design incorporating
words, shapes, and color, placed on an
opaque backing
Types of Presentation Aids:
Graphs
Graph
A representation of numerical data in visual
form
Line Graph
Contains one factor, usually plotted on the
horizontal axis, and units of measurement or
values, plotted on the vertical axis
Bar Graph
Shows bars of varying lengths to compare
quantities or magnitudes
Types of Presentation Aids:
Graphs
Pie Graph
Depicts the
division of a whole
Pictogram
Shows
comparisons in
picture form
Types of Presentation Aids:
Charts
Chart
Visually organizes complex information into
compact form
Flowchart
Shows step-by-step progression through a
procedure, relationship, or process
Types of Presentation Aids:
Charts
Organizational Chart
Illustrates the organizational structure or
chain of command in an organization
Table
A systematic grouping of data or numerical
information in column form
Types of Presentation Aids:
Audio Aids
Audio Clip
A short recording
of sounds, music,
and/or speech
Types of Presentation Aids:
Video
Video
Visual and audio
medium that
combines sight,
sound, and
movement to
illustrate speech
concepts
Types of Presentation Aids:
Multimedia
Multimedia
Combines several media (voice, video, text,
and data) into a single production
Types of Presentation Aids:
Handouts
Handout
Page-sized items conveying information that
is impractical to give in another manner or is
kept by the listeners after the presentation
Displaying A Presentation Aid:
Chalkboards
Chalkboard
 Try to reserve the chalkboard for simple
explanations
The processes of writing or drawing
reduce contact between the presenter and
the audience
Displaying A Presentation Aid:
Slides
Slide
An image reproduced on transparent film
mounted in a frame and projected onto a
screen or wall for viewing
Slides offer a clear vivid image; however,
since they must be shown in a darkened
room, eye contact between the speaker
and the audience may suffer
Displaying A Presentation Aid:
Computer Projection
 Whiteboard
 A device connected to a computer that
allows the speaker to project what is on the
computer screen
Preparing Presentation Aids
The first step in creating a presentation
aid is to establish the need for one
Once your speech is complete, carefully
read through it to identify places where
an aid would clarify your ideas
Preparing Presentation Aids:
Simplicity and Continuity
Concentrate on presenting one major idea
per aid
Follow the same general page layout
throughout, placing repeating elements
such as titles in the same place and in the
same typeface
Preparing Presentation Aids:
Color
Color helps the listener see comparisons,
contrasts, and emphases
Use bold, bright colors to emphasize points
Use softer, lighter colors to de-emphasize
less important areas of a presentation
Keep background colors constant
Limit the number of colors you use
Preparing Presentation Aids:
Integrating Text and Graphics
Typeface
A specific style of lettering
Fonts
Different sizes of typefaces
Text should be a minimum of 24 points
Don’t overuse boldface, italics, or underlining
Use concise words for titles
Preparing Presentation Aids:
Proofreading for Errors
 It is essential to proofread presentation
aids to correct errors or design flaws
 Run spellcheck
 Check to see that you have designed
your presentation aid effectively
Using Presentation Aids
Selecting the appropriate kind of aid and
properly preparing it are extremely
important to its overall effectiveness
How you integrate the aid into your
speech is also extremely important
Using Presentation Aids:
Placement
Placement involves making certain that the
audience can see and hear your aids, and
that you can access them easily without
interrupting the flow of your speech
Using Presentation Aids:
Interpretation
As you display the presentation aid,
remember to interpret and explain it to the
audience members
Point-Pause-Present method (P-P-P)
A technique used by the speaker to help
listeners focus their attention on the visual aid,
and its relationship to the speech
Using Presentation Aids:
Timing and Sequence
Display your aid only when you are about
to discuss it
Otherwise, the audience my become
distracted if they see something they do not
understand
Practicing With The
Presentation Aid
Run through the presentation as it will
actually be performed, using the aids
exactly as you will in the actual
presentation
You may come in during clinic to see how
your PowerPoint will look on the
Whiteboard
Practicing With The Presentation Aid:
Anticipate the Unexpected
Have a backup
strategy in the
event that
equipment fails, or
is suddenly
unavailable
Practicing With The Presentation Aid:
Don’t Overdo It
Always remember that a speech is
foremost an activity in which the speaker
communicates with words
Use aids in key places, and let verbal
explanation be the mainstay of the
presentation
Presentation Tips
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