Transcript File Management - Lagan College VLE

File
Management
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This lesson will cover:
How to organize files and folders.
Backing up your working files.
Creating and editing shortcuts.
Icons key:
For more detailed instructions, see the Getting Started presentation
Flash activity. These activities are not editable.
Teacher’s notes included in the Notes Page
Student task accompanies this slide
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Web addresses
Functional Skills check
Printable activity
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Why do we use folders?
Computer data is commonly stored as files which can be
organized into folders.
What advantages do folders provide?
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Naming files and saving work
Whenever you save a document or file
you will need to give it a file name.
Sensible file names will make it easier to
retrieve data. Calling something
“Document1” does not distinguish it from
any other files and makes it harder to find.
When working on a big project, you will also
find it helpful to use sequential file names.
For example, the first file could be saved as
Project_vsn1.doc, and the second as Project_vsn2.doc.
Why do you think this is helpful?
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Organizing folders
Folders are named whenever you create them.
Sometimes you may need folders within a folder. For example,
if you have a folder called ‘music’ containing all your MP3s,
you might also want to have folders within this to divide the
MP3s into different albums or artists.
These are known as subfolders.
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Deleting, copying and moving files
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Opening files from different sources
Most commonly used files are saved to a hard disk. These
can be opened simply by double-clicking on them.
However, large files from the
Internet must be downloaded
before they can be opened.
Files stored in external storage
devices, such as flash drives and
CD-ROMs, need to be
connected to a computer before
they can be opened.
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Backing up data
Backing up is important to ensure that data is not lost.
It involves making a copy of the files so that the copy can be
used if the original is damaged.
On a networked system,
data is backed up centrally
by the network manager.
What does the network manager need
to consider when backing up data?
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Backing up
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Restoring files
If something does go wrong with any files or folders you will
need to restore them. For this to work well, you must back up
all your data regularly. Making only one backup means you
can still lose lots of data.
To restore a file that has been corrupted:
delete or rename the corrupted file
access the backup version from the backup folder
copy and paste it into the correct folder in the working files.
Similarly, deleted files can usually be restored
by clicking on the file in the Recycle Bin, and
selecting “Restore this item”. The file will then
reappear in its original place.
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What is a shortcut?
Computer shortcuts, as the name suggests, provide a
quicker route to getting where you want to be.
They help you to avoid long, complicated
searches through various folder levels.
Instead, shortcuts take you
directly to your chosen file,
folder or application in one
quick move.
Do you know how to create a shortcut?
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Creating shortcuts
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Editing shortcuts
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Summary quiz
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