Transcript The Good, the Bad & the Ugly

Module 6 Session 5
The Good, Bad & the Ugly
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Introduction
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PowerPoint is an important tool for delivering
messages effectively
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Success depends on
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Planning
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Organizing
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Delivery
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Understanding Audience
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Who
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Position
Understanding of topic
Why
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Reason for sharing the message
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Audience cont.
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Some people can be open to new ideas and are therefore more prone
to give you a favourable hearing; others are sceptics and will resist new
ideas and so are unlikely to give you a fair hearing. You have to
therefore try much harder to win them over.
Of course you might have no idea what to expect – unless these are
people you ordinarily interact with
Therefore you must be prepared to meet a mixture of types at your
presentation and prepare accordingly.
What does this mean in practical terms? It means that in your
presentation you need to make your reasoning convincing - logical and
strengthened with information, and facts.
You may still get questions which sound unreasonable to you but
answer them firmly but politely and do not get into arguments, or
belabour a point unnecessarily. It is better to agree to disagree rather
than focus on one person and one question. Or you can always offer to
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discuss it later with the person on an individual basis.
Structure of Talk
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Possible division
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Introduction, main
message (body),
conclusion
10% for introduction,
70% of the talk will be
devoted to the main
message, 20% for the
conclusion
Introduction
10%
Main Body
70%
Conclusion
20%
Conc
20%
Intro
10%
Main
70%
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Focus on body
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Give essential information
Use simple language
Don’t use acronyms , which audience are not
familiar with
TABLES, GRAPHS ETC SHOULD BE USED TO
CLARIFY POINTS, NOT TO REPEAT TEXT.
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Formatting is very crucial
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Choice of type and size of fonts can help or
hinder clarity
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Colours have a huge effect on the audience
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Some are soothing
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Some jar on the nerves
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Some combinations enhance the readability
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(de)Enhahncing presentations
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Adding clip arts, pictures, music
Adding sound
Adding animations
Changing transitions
Links – which work sometimes
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Tips for Success
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Familiarize yourself with the environment
where you will be presenting
Make backup copies
Have contingency plans
Let the audience know what to expect – in
terms of handouts , question time etc
Have speakers notes for yourself
Check your presentation for errors, omissions
etc
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Polish your skills
 Confidence,
enthusiasm
 Clear well modulated speech
 Steady pace
 Eye contact with the audience members
 Sensitive to culture & context
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