Transcript Slide 1

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What’s New with IMS-PIC
Matt Steen – IMS-PIC Operations Manager
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Our goal is to improved functionality
and accuracy
• Moving PIH systems to shared data
• IMS-PIC is sole source for inventory data
• Data cleanup projects
• Adjust for program changes
• User friendliness
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Today we will look at:
• IMS-PIC Releases
• Asset Management and IMS-PIC
• Notices PIH 2010-06 and 2010-25
• Building & Unit Data Cleanup Project
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Today we will also look at:
• User Recertification
• Section 508 Compliance
• Completion of Development Number
Transition
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IMS-PIC Releases
 IMS-PIC typically now has two releases per year
– spring and fall
 Release 7.0 (April 2010) introduced changes to
unit and tenant statuses for capital and
operating fund purposes
 Release 7.1 (September 2010) overlapping
functionality between 50058 and MTW
 Release 7.2 (April 2011) limited to maintenance
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Release 7.0 Highlights (April 2010)
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Unit status changes
Development changes
Cap Fund changes
SEMAP modifications
Inventory Removals fixes
Infrastructure modifications
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 Release 7.1 Highlights (September 2010)
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Changes due to PIH Notices 2010-06 and 201025
Overlapping functionality between regular
50058s and MTW 50058s
Requirement for Action 10s and 11s to be
submitted in Section 8
Inventory Removals fixes
Infrastructure modifications
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 Release 7.2 Highlights (April 2011)
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Prevent dwelling buildings from being added
to a development that is in management
Fix minor issues causing orphaned units
Modify upload/download functionality to use
common ASP based upload functionality
Inventory Removals fixes
Infrastructure modifications
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Asset Management
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Development Number Reformulations
Replaced old development no. with AMP
No changes to 50058 upload format
Changed data, not coding
Converted all IMS-PIC development
numbers in April 2008
• All PH forms must use the AMP
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Asset Management
• Weighted average DOFAs for new
developments (the Cap Fund step-bystep guide provides a good explanation
of how this was done)
• HAs can now propose Asset
Management Development Regroupings
thru the Maintain Inventory tab (changes
are effective at the next FYB)
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• PIC Building/Unit Data Use
• Physical Inspections – PASS inspectors
use current IMS-PIC data
• Cap Fund – formula uses IMS-PIC data
for calculating CFP grants and RHF
• Op Fund – Will begin using IMS-PIC
occupancy data in 2011
• Accuracy of the data is essential
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• Building and Unit Data Clean-up
• Emphasis placed on identifying and
reoccupying vacancies
• 98% “clean” by 12/31/2011
• Data testing to identify new bldg & unit
data discrepancies for follow-up
• Reports on Unit Tenant Status and Unit
Aging being modified for field office
monitoring
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User Recertification
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To begin late spring 2011
Semi-annual recertification
Done online – no paper
HA IMS-PIC Security Administrator
recertifies HA Users, FO Administrator
recertifies HA Security Admins, etc…
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Unit Tenant Status
• Accurately capture the state of a unit
over time
• Data archived, not overwritten
• Op Fund will use this data in the funding
calculation
• Units vacated thru a 50058 EOP or other
change of unit do not require HA
modification
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• Transitioned PICHelp to REAC-TAC
• PICHelp backlog and knowledgebase was
not transitioned due to contractor dispute
• Hiring and training additional TAC IMS-PIC
support specialists constantly
• Established goal to drastically lower
response times and improve service
levels.
• REAC-TAC now supports all PIH systems
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Open Session
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To report problems and
request assistance
Email: [email protected]
or
Call 888-245-4860
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Open Session
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Questions?
Parking Lot issues?
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