Transcript Shared online project management

Managing Projects Online
Mary Lou Maher
DECO2005
September 2004
Design Computing and Cognition, University of Sydney
Elements of Project Information
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Tasks
Resources
Time
Documents
Deliverables
Milestones
Meetings
Presentations
September 2004
Design Computing and Cognition, University of Sydney
Decompose Project into units of
work
• Components of the design
• Tasks to complete the design
• Milestones
September 2004
Design Computing and Cognition, University of Sydney
Identify tasks, plans, resources
• For each task, develop the following information:
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September 2004
the name of the component, task, or milestone
a paragraph description of the component, task, or milestone
an estimated start date for the component, task, or milestone
an estimated duration of the component, task, or milestone
the person responsible for delivering each unit
Design Computing and Cognition, University of Sydney
Gantt Chart
September 2004
Design Computing and Cognition, University of Sydney
Project Management Resources
• How to set up a gantt chart:
– http://www.mindtools.com/pages/article/ne
wPPM_03.htm
• Managing a team’s tasks
– http://www.taskcomplete.com/features.php
• Web Project Management
– http://www.projectdesk.net/product.aspx
September 2004
Design Computing and Cognition, University of Sydney
Online Project Management
• Benefit is all project data is available from a
central location rather than on an individual’s
computer
• Most use a database to store project data and
provide forms for uploading and searching for
project data
• Can achieve a similar benefit but distribute the
responsibility for project information to
individuals
September 2004
Design Computing and Cognition, University of Sydney
Manually Updated Project Data
• Static or dynamic web pages managed by
individuals
• Use email or the blog to transfer files to person
responsible for making information available on
web site
• Allows information content on web site to be
monitored
• Disadvantage is that individuals have to monitor
their email or the blog regularly.
September 2004
Design Computing and Cognition, University of Sydney
Creating a Web site for Project
Management
• Identify a webmaster
• Design a home page and navbar: include a logo,
project title, group name and members, calendar,
date, news, email reminders, etc.
• Identify web pages for keeping track of: tasks,
events, meetings, documents, deliverables, ideas,
etc.
• Create links to individually developed web pages
and the group blog
September 2004
Design Computing and Cognition, University of Sydney
Javascript Resources
• http://javascriptkit.com/
To write out today's date for example, you would do:
<script type="text/javascript">
var mydate= new Date()
var theyear=mydate.getFullYear()
var themonth=mydate.getMonth()+1
var thetoday=mydate.getDate()
document.write("Today's date is: ")
document.write(theyear+"/"+themonth+"/"+thetoday)
</script>
September 2004
Design Computing and Cognition, University of Sydney