Transcript Zimbra2010-2011

“Collaboration [email protected]”
The School District of Philadelphia
Office of Information Technology
Division of Technology Services
Gary Brookstein
Carmen Verrilli
Introducing Collaboration Center
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It’s more than just email …
Collaboration Center
Anywhere, anytime access to:
Email
Calendar
Contacts
Tasks
Documents
Sharing
Collaboration
What is Collaboration Center ?
 Collaboration Center is the School District of
Philadelphia’s web-based messaging and
collaboration program.
 Collaboration Center offers a single solution
application for email, calendar, contacts, tasks,
document preparation and sharing – that’s easy to
use and universally accessible
What is Collaboration Center ?
 Collaboration Center is “platform neutral” (Mac or
PC)
 Access Collaboration Center anywhere, anytime:
 Classroom – use any Internet-connected computer
(Ethernet/Wireless)
 Schools, Regional Offices, 440 Education Center
 Home – solves email “send” problems
 Mobile devices and smart phones
Comcast and Zimbra
Zimbra Overview
Features
Email
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Compose in plain or HTML
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Prioritize outgoing mail
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Share mail folders
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Mandatory spell check option
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“Conversation” view
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Multiple signature files with embedded
graphics
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Advanced search
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Auto-complete address
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Server-side filters
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Improved SPAM/Virus filter
Color code messages
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Tags/Flags
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Delayed send option
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Individualized “Junk mail” settings
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Out of office replies
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Three-pane reading view
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Multiple compose windows
Drag and Drop Attachments
Tabbed Email
Email Templates
RSS Feeds
 View web-based information via Zimbra
email
Signature File with Graphic and
Embedded URL
Address Books/Contacts
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“Contacts” - Add to your address book
“GAL” - School District Directory
“Emailed Contacts” - added when mail is sent
Move contacts between address books
Right-click menus
Drag contact to mini-calendar to create a meeting
Share address books with others
Import/export contacts
Add photos to contacts
Group Contact (personal distribution) Lists
Calendar
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Create multiple calendars
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Share and publish calendars
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Format appointments in HTML
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Import/Export calendars
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Drag and Drop appointments
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Delegate Access
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View multiple schedules
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Subscribe to remote calendars
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Resource and group scheduling
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Add attachments to meetings
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Move events between calendars
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Search for appointments
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Right-click menus
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Pop-up reminders
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Filter calendar invites
Tasks
 Create to-do lists
 Manage tasks to completion
 Share task lists
 Delegate access
 Move tasks between lists
 Sync to Outlook
Documents
 Documents - a document sharing and collaboration
application that gives you a central place on the web
client to develop, organize, and share information
 WYSIWYG editor makes it easy to add spreadsheets,
tables, images, etc
 Turn Documents into collaborative “Wiki” pages
 Wiki: a web page that can be edited by a web
browser. The content of the page can be changed
by other users.
Briefcase – a virtual flash-drive
 Store your files in Briefcase instead of sending them
as email attachments
 Move files with one click to a Briefcase folder
 Briefcase folders are shareable; use for staff
development
 Email files directly from Briefcase
“Zimlets”
“Zimlets”
“Zimlets”
Sharing and Publishing
 Simple sharing model common to Email,
Contacts, Calendar, Tasks, Briefcase and
Documents
 Share internally (read and/or write access)
or publish externally with a URL
Mobile Web Client
Real time access to email, address book, and
calendar with “over the air” synchronization.
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 View shared content (folders, contacts,
schedules)
 Conversation views
 Conduct advanced mailbox searches
 View all folders, saved searches, flags and tags
Smartphone Access
 Use your iPhone, Droid, Nokia,
Treo and other “Smartphones”
that support ActiveSync to access
SDOP Email, Calendar and
Contacts.
Advanced vs. Standard Web Client
Collaboration Center offers two web clients:
 The Advanced Web Client is the default web client and works
best over a fast Internet connection. It offers a full set of web
collaboration features including many components found in
popular desktop programs like Outlook. The Advanced Web
Client was developed with AJAX, a Web 2.0 technology that
creates full-featured and interactive web applications.
 The Standard Web Client – a reduced feature version for email,
calendar and contacts. The Standard Client is recommended
for users with older computers or a slow (e.g., dial-up) connection
to the Internet. The Standard Web Client utilizes an HTML
mode user interface.
Questions ?
Handouts
Where are the Handouts?
Share Notice via Email
“New” Email Domain Address
 Old address:
[email protected]
to
[email protected]
 Same password
 Forwarding - mail sent to old address forwards to new
Mailman “Listserv”
 All schools have a Mailman list.
 Email sent to the list address is delivered to
all subscribers
 Lists are “broadcast” or “discussion”