Transcript TriSec 16 - Utilizing the Web for Your Workplace

Utilizing the Web for Your
Workplace
Presented by
Nat Hall
Learning Objectives
• During this session you will learn ways to
use the Internet to help you do your job
more effectively. You will discuss:
– Searching the Web – and some useful Web
sites
– What is a “wiki” and what can it do?
– Workplace uses for blogs
– How to use social networking for work
– Web and video conferencing, meetings and
training
The Internet Era
• How has the Internet changed your life?
Your work life?
• What are the benefits of the technology?
– Speed
– Access to information and resources
– Linking people
– Others?
WWW Resources
• Web pages
– Contain links to other sites and information
• Web browsers
– Netscape, Microsoft Explorer, Firefox, Safari, etc.
–Bookmarking (we’ll talk more about this later)
• Choose your resource sites
• Return to them with ease
• Search engines
– Google, Lycos, AltaVista, etc.
Some Great Web Sites for Work
• Resources for administrative assistants
– www.deskdemon.com
– www.officearrow.com
• Travel and meeting planning
– www.orbitz.com
– www.expedia.com,
– or www.egencia.com (corporate)
• Writing resources, dictionaries, etc.
– www.dictionary.com
– http://grammar.quickanddirtytips.com/
More Great Web Sites for Work
• For Travel Reimbursement information
– www.irs.gov
– www.gsa.gov
• Department of the Interior
– www.doi.gov/
• Department of Housing and Urban Development
– www.hud.gov/
– www.hud.gov/offices/pih/ih/
• U.S. Census Bureau
– www.census.gov/
Legislative/Legal Examples
• Findlaw
– www.lp.findlaw.com/
– Case law and legislation
• GPO (Government Printing Office)
– www.access.gpo.gov/nara/
– Code of Federal Regulations, Public Laws
• Thomas
– www.thomas.loc.gov
– Legislative updates
Association Examples
• NIGA (National Indian Gaming Association)
– www.indiangaming.org/
– Gaming news and updates
• NIEA (National Indian Education Association)
– www.niea.org
– Legislative updates and education resources
Shared Workspaces
• What is a shared workspace?
– An online location where co-workers can share
documents, calendars and other information
• What are some advantages?
– If more than one person is working on a document,
a shared workspace ensures that everyone is
using the same version
– Easily view and track the progress of collaborative
projects
– Makes telecommuting a more viable option
• Some good options for shared workspaces
– www.centraldesktop.com, Microsoft Office Online
“wiki”
• What is a wiki?
– A piece of software that allows users to freely
create and edit Web page content using any
Web browser
– The result is a product of collaboration by the
whole community
– The most well-known example is
www.wikipedia.org, but schools and
workplaces are using them for many different
applications
Wikis at Work
• Some of the things a wiki could do:
– Keep a staff or common contacts directory upto-date more easily
– Create a database of FAQs and other
information needed for people to collaborate
effectively
– Make an up-to-date employee handbook
available
• Can be kept on secure pages, so that only
employees can access them
Blogging
• Blogs are one of the tools that companies and
organizations are looking into as tools to
facilitate communication
• What could a blog be used for?
– Outreach to the community
– Internal blog to keep employees current
• Some blogs to check out:
– http://www.whitehouse.gov/
– http://trisec.blogspot.com/
• Be Careful! Personal blogging at work could
get you in trouble. Better to save that for your
free time.
RSS Feeds
• What is an RSS Feed?
– A format for delivering regularly changing web
content
– Many online news organizations, blogs and
other online publishers use them
– Filter out spam and advertisements
• How do I access an RSS Feed?
– Utilize a feed reader to subscribe to RSS
feeds and get to-the-minute updates
• Some examples are NewzCrawler, NewsGator,
My Yahoo, and Google Reader
Social Bookmarking
• What is social bookmarking?
– Rather than saving a webpage in your browser, you
save it on the web
• What are the advantages of social
bookmarking?
– Access your bookmarks from anywhere
– Tag your bookmarks for easy browsing
– Share your bookmarks with co-workers, and see their
bookmarks too
• Some social bookmarking sites:
– http://delicious.com, http://digg.com, www.reddit.com
Social Networking
• What is online social networking?
– Online communities of people who share
interests or activities.
– There are many sites devoted to online social
networking.
• External Social Networks (Facebook, Twitter,
LinkedIn)
• Internal Social Networks may be only for
employees of an organization, or by invitation only
Social Networking
• How can social networks be used for work?
– Connect people for little to no cost
– LinkedIn is specifically for connecting
professionals
– Learn from colleagues all over the country, or
all over the world
– Useful tool for organizing conferences, planning
business trips and meeting schedules
– Sharing information, tips and tools
Web Conferencing
• What is web conferencing?
– Used to conduct live meetings or presentations
via the internet
– All participants must have an internet
connection
– Use live/streaming video, PowerPoint
presentations, whiteboards
• Some good web-based sites:
– Elluminate, WebEx, GoToMeeting
Online Training
• Online training uses platforms like web
conferencing to deliver training
• Convenient – learn at your desk
• Cost-effective – no travel costs
• There are lots of providers of online training,
including the Falmouth Institute!
http://www.falmouthinstitute.com/training/online.html
Any Questions?
Thank You!