Transcript EVault - IT Knowledge Base

Enterprise Vault
(EVault)
What is EVault?
Enterprise Vault is an
archiving application
program to store and
manage emails
What does Evault do?
• Frees up space on your mailbox, by
moving mailbox items to an EVault
• Archives at off-peak times
• For the user, archiving activity is not
noticeable.
• Archived items are marked with
a shortcut icon
Why use EVault?
• Controls storage and life cycle of emails
• Enables cost-effective storage of massive
volumes of emails
• Simplifies administration by centrally
defining policies
Message store
• Microsoft Exchange
– Ideal for day-to-day information handling
– Not ideal for long term, large scale
management of data
• EVault
– Long term storage of older emails
– Good management & control
Features
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Policy-based File Archiving
Fully automated
Web-based user interface
Centralized web and archive server
Easy to retrieve archived items
Benefits
• Frees up server or primary storage space
without infrastructure changes
• Reduces complexity
• Shortens backup and restore times
• End users can easily retrieve archived
items without administrator’s assistance
• Data is stored efficiently
How to use EVault?
• Outlook Plug-in (preferred method)
– Access to all functional features
– Can change the default settings
• Outlook Web Access (OWA)
– Located at http://exchange.mcgill.ca
– Cannot change default settings
• EVault Web Interface
– Located at
https://evaultsite.campus.mcgill.ca/enterprisevault
Install EVault Outlook Plug-in
1. Close Outlook
2. Connect to the Internet
3. Enter the following URL:https://webfolders.mcgill.ca/install/evault_client
Campus users: select EVClient_en.msi
Off-campus users: select EVClientHTTP_en.msi
4. Enter your email address & password
5. Click Run and follow the on-screen instructions.
Enable EVault
EVault is automatically enabled for staff
mailboxes created after October 15, 2007.
Staff who log in to McGill campus using
Microsoft outlook can enable EVault by
themselves after installing the Outlook
Plug-in.
Enable Evault cntd…
• Start Microsoft Outlook
• Right click on your mailbox
name
• Select Properties for…
• Click Enterprise Vault tab
• Uncheck Suspend
Enterprise Vault archiving
for this mailbox.
• Click OK.
EVault Archives
• Mail messages, calendar items, attachments
and folders
• Note: EVault should not be used as a way to
clean out your mailbox.
• All sensitive and unwanted email must be
deleted on a regular basis
Archiving can be by:
Age of an item
Date stems from the received date
OR
Mailbox size limit
Archive items older than 2 months until
mailbox contains certain percentage of free
space
Default setting
Maintain mailbox at 50% used
capacity
Archives oldest items until mailbox
contains certain percentage of (50%)
free space
Will not archive items less than 2
months old
Turn Off Outlook AutoArchive
• Tools>Options>
Other>
AutoArchive
• Uncheck the Run
Autoarchive
every… option.
Outlook toolbar icons
Search
Archive
Explorer
Store in
Vault
Restore
from Vault
Outlook Menu Items
The Tools menu is
extended to include
EVault related
selections, similar to
those of the toolbar.
View the Evault Settings
To view the settings:
Right click your
mailbox
Select Properties…
Select Enterprise
Vault tab
Check the section under
‘Settings’
Change Settings
To change settings:
Right click your
mailbox
Select Properties…
Select Enterprise
Vault tab
Click Change button
Settings cntd…
Click Use Custom
settings
Then specify one
option under the
Settings section.
• Enter the % of free
space you want in
the Archive to
leave ----percent
free space box.
Settings cntd…
OR
• Select Archive
items older than
and enter the age
of the items to
archive (eg. Older
than 4 months)
Visual indication
Restoring
Select the mail
to restore
Click the restore
icon
Indicate where to
place the
restored item
Searching for items in Vault
Click on “Search Vault” icon
Enter a phrase in the ‘Look for’ field
Archive Explorer
EVault – Web Search
https://evaultsite.campus
.mcgill.ca/enterprisevault
Specify the search criteria
using the different fields
to restore items to your
mailbox.
Click Search button.
EVault – Web Search Results
To restore an item, click Restore whole item icon
To restore multiple items, select each item and click add to basket
To restore all items to your mailbox, click restore all results
EVault creates a basket automatically when you try to restore items.
Manual Archive
• Select an item to
archive
• Click Store in
Vault
icon
• The item will be
marked to
archive at off
peak time.
Delegation rights & EVault
• Archived mailboxes and folders inherit
current delegation rights
• Outlook permissions determine
delegates ability to interact with archived
items.
Support & Help
• IT Customer Services (ICS)
www.mcgill.ca/it
[email protected]
398-3398