Transcript Using Outlook

Intro - Outlook Show Graphics
of Outlook
Using Outlook 2000
•E-mail
•Calendar
•Folders
•Contacts
•Outlook Web Access
How to use this program…part 1
This is a ‘Tutorial’ on how to setup and use ‘Outlook’ within
the WHRSD network. You will also be using ‘Word’ to answer
questions during this assignment. Before you go to the next slide,
you will need to open ‘Word’. As soon as Word is opened,
minimize it. Open Word from the Start menu by pressing the
‘Windows’ key. Go to Programs, Microsoft Office, Microsoft Word.
You will need to switch between ‘Outlook’,‘PowerPoint' and
‘Word’. You can do this by holding the ‘Alt’ key, then pressing the
‘Tab’ key. For now, be sure to have ONLY PowerPoint and Word
running.
TRY THE ALT-TAB PROCEDURE NOW.
When you know how to use Alt-Tab, click on the Sports Car to proceed!!
How to use this program… part 2
You will be answering questions in Microsoft Word throughout
this lesson. Whenever you see the ‘page’ icon, you will have to
click on it and answer questions pertaining to the lesson.
Keep answering the lesson questions until you see Back at the
end of a line. Click on Back to get back to the PowerPoint
presentation.
Click on the Sports Car to proceed!!
What can we do with Outlook
E-mail
Calendar
Contacts
Outlook Web Access
(Internet Access to email)
Click on the light bulb to find out more!
Done
If you have clicked on all of the light bulbs, review your
work and e-mail it as an attachment to Mr. Brunelle
Setup email
•Double-click on the ‘Outlook’ icon from
your desktop
If you get to a setup screen, we
have a few details to fill in.
THEN Outlook will be set up on
your profile. Click on the door to
the ‘Disneylan’
If Outlook loads, then your in luck!!
It’s all set up for you and you can
click on the sports car to keep
moving!!
Setting up folders
There is nothing more
frustrating (with your
computer, that is) than
sifting through a bunch of
files or email messages
trying to find JUST ONE!! It
is important to set up
‘Folders’ in Outlook so that
you can organize your
email messages.
HERE ARE THE STEPS!!
1. Right click on ‘Outlook Today’
2. Left Click on ‘New Folder’. Type in ‘Friends’
3. Repeat Step 2, substituting ‘Family’ and ‘School’ as new folder
names.
4. After you have read an e-mail message, close it out. Move it to the
appropriate folder by ‘right clicking’, then choose the folder you
want it stored in.
Let’s get rid of all of this junk!!
(And organize the important stuff)
Highlight and delete any
messages from people that you
don’t recognize.
Setup your folders
Click here to set up your folders
1.
2.
Why do we need to delete messages
from people that we don’t recognize?
Why is it important to setup folders in
Outlook?
Click on the Sports Car to keep moving!!
Before you begin…
•
•
•
•
•
Open a Word document
Type the Number and Answer to each question
Use Alt-Tab to switch between PowerPoint,Outlook and Word
Click on BACK to get back to the PowerPoint Word Questions
Good Luck!!
1. Why do we need to delete messages from people that we don’t recognize?
2. Why is it important to setup folders in Outlook?
BACK
3. Explain how you would send an email to a person from school.
4. Why is it important to always include a subject in your emails.
5. Explain how you would send an email to a person outside of school.
6. What is the ‘Cc’ box used for?
7. What is the ‘Bcc’ box used for? BACK
8. What is the Outlook Calendar useful for?
9. What are the four different ways you can view daily appointments and activities in the
Calendar? BACK
10. Why are ‘Contacts’ useful?
11. Who should be added to your ‘Contacts’? BACK
12. Describe the process of logging on to ‘Outlook Web Access’.
13. What is the name of the ‘Domain’ that must be used for students to use ‘Outlook Web
Access’? BACK
Welcome to ‘Disneylan’
Click on ‘Microsoft
Exchange Server’
Graphic for Exchange
screen
When you are prompted for
an Exchange Server name,
type ‘goofy’. Remember, we
are in ‘Disneylan’
Click on the Sports Car to keep moving!!
Composing and Sending Email
Tips on sending e-mail…
•Click on New, then To if you are sending an e-mail to a person from
school. Then start typing the person’s last name. When you see their
name scroll up, double click on it.
•Click on New, then type in the person’s email address if you are
sending an email to a person outside of school.
•Always type in a subject.
[email protected]
Flavio,
Can you believe he is having us do a PowerPoint on the lif e of some old TV
character? Who is Mr. Spock, anyway?
Moe Howard
To, Cc and Bcc
Flavio,
REMEMBER!!
•To is where you put the name of the person you are sending the message to.
•Cc is for sending a carbon copy of the message to another peron.
•Bcc is for sending a Blind Carbon Copy to another person. With a Bcc, the person(s) in the To box, and
the person in the Cc box will not know that you sent the message to the person in the Bcc box!!
•Larry
Questions on Sending and
Composing Mail
3. Explain how you would send an email to a person from school.
4. Why is it important to always include a subject in your emails?
5. Explain how you would send an email to a person outside of school.
6. What is the ‘Cc’ box used for?
7.
What is the ‘Bcc’ box used for?
Emailing an attachment
You can email any file you have on your computer to
someone as an ‘attachment’.
Click on the paper clip and then browse for the file you would like to
attach.
After you have inserted the file you want, it will appear within your
email message.
Using the Calendar
The Calendar in Outlook
is useful keep track of
your daily, weekly and
monthly appointments
and activities.
From the ‘Outlook
Shortcuts’ bar, click on
‘Calendar’. From the
‘View’ menu, click on
‘5 Work Week’. Click on
any of the yellow squares
and experiment with
setting up appointments,
events, athletic events,
etc.
Set up at least five events on at
least five different days and
times. When you have finished,
Click on the Sports Car to keep moving!!
Calendar questions
8.
9.
What is the Outlook Calendar
useful for?
What are the four different
ways you can view daily
appointments and activities
in the Calendar?
Click on the Sports Car to keep moving!!
Using Contacts
•‘Contacts’ is an easy way to
organize names and addresses.
•You should add people who you
e-mail frequently into your
‘Contacts’.
Setup your ‘Contacts’
Setup Contacts
Click on ‘Contacts’, then ‘New Contact’. Click on the ‘General’
tab. Click on the ‘Full Name’ and ‘Address’ buttons and fill in the
fields. We will ONLY use the ‘General’ tab in 6th grade. When you
have finished, click on ‘Save and Close’. Add three more contacts
(no more than three today). Be sure to ‘Save and Close’ with each
of them.
Click on the sports car to keep moving
Questions about Contacts
10. Why are ‘Contacts’ useful?
11. Who should be added to your ‘Contacts’?
Click on the sports car after you have answered the questions
Web Access
Outlook Web Access allows you to access your Hanson
Middle School email from your home computer or any
computer that has internet access.
1.
2.
3.
In the Address Box of your browser, type in ‘email.whrsd.org’
You could get a dialogue box that looks just like your logon box at school. Type in
your user name and password, just like at school. Be sure to type in ACADEMIC in
the domain box.
You may get a dialogue box without a Domain box. If that is the case, in the ‘User
Name’ box type ‘ACADEMIC\lastname.firstname’
Try using ‘Outlook Web Access’ from your school
computer now. When you are done, click on the sports
car to keep moving.
Answer the following questions about
‘Outlook Web Access.
Questions about Web Access
You can find more information on using ‘Outlook Web
Access by clicking on the link to the WHRSD intranet
below.
Go To WHRSD Intranet
12. Describe the process of logging on to ‘Outlook Web Access’.
13. What is the name of the ‘Domain’ that must be used for
students to use ‘Outlook Web Access’?
Back to web site
The End
The End