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COST FORMULA WORK GROUP
The Committee Members
Erin Foley : Adams
Tracy Herold : DCLS
Susan Lee, Margie Navarre Saaf: Madison
Vicki Teal Lovely: SCLS, Chair
Wendy Rawson: Fitchburg
Bob Stack: PCPL
Andy Barnett: McMillan
Emily Judd: Sauk City
Suzann Holland: Monroe
Martha Van Pelt: SCLS
Kerrie Goeden: SCLS
CFWG DECISIONS: E-RATE GRANT
REIMBURSEMENT
The Infrastructure and Network fees will not be
changed to accommodate e-rate
 E-rate discount rebates will be issued to libraries
eligible for e-rate in the grant cycle year they are
earned.
 The current network formula will be used to
determine amount of shared e-rate eligible costs
for eligible e-rate libraries.
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CFWG DECISIONS: COSTS FOR SIPRELATED KOHA DEVELOPMENT FOR 3RD
PARTY VENDOR EQUIPMENT AND/OR SIP
SETUP FEES
If a majority of libraries are requesting the work:
ILS Committee handles these decisions and it is
funded through the new development process.
 If a minority of libraries are requesting the work:
Development (and payment) decisions for the
subset libraries will be handled by the subset
libraries if they are paying for it.
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CFWG DECISIONS: COSTS FOR SIP
PROFILES FOR NEW DATABASES
When a SIP profile is needed, a request will be
made to the ILS Committee and if the majority
approves payment of the SIP profile for the
benefit of all, then all share cost.
 Individual libraries also have the option of
paying for the SIP profile for their own use, even
if it gets voted no by a majority at the ILS
committee level.
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CFWG DECISIONS: VALUE ADDED
SERVICES
SCLS provides services such as MyPC, PaperCut,
Enterprise Wireles, E-rate in which not all
libraries participate. The Work Group makes the
following recommendation as to how to charge for
these “value added services.”
 “Soft” costs to support the various services
available under SCLS Technology services (such
as staffing), will be folded into the Cost Formula
and shared by all.
 “Hard” costs such as license fees will be charged
back to libraries participating in the service.
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CFWG DECISIONS: MYPC FEES
$15 per PC (Library Online was $18.75)
 Covers annual license and builds fund for
replacement cost
 No startup fee
 PCs added during year will not be pro-rated
 Will be voted on at July All Directors
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CFWG DECISIONS: IBOSS FILTERING
FEES
In 2016, the fees for iBoss filtering will be paid
out of the Technology contingency fund so that
any library may try it out.
 Beginning 7/1/2017 any library participating in
iBoss filtering will pay a share of the costs.
 The total cost of iBoss will be divided by the total
number of PCs on the SCLS network and each
library will pay their share based on the number
of PCs in their library.
 A timeline for commitment will be developed.
 Will be voted on at July All Directors.
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CFWG DECISIONS: GETIT ACQUISITIONS
Libraries participating in GetIt Acquisitions will
share the annual operating costs of GetIt using
the Collection portion of the ILS cost formula to
calculate share.
 Libraries new to GetIt will pay $500 startup fee.
 Libraries will be provided with a deadline to
commit to GetIt Acquisitions for the coming year.
 Draft fees are posted to All Director’s page.
 Will be voted on at July All Directors.
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CFWG DECISIONS: TECH & ILS
CONTINGENCIES
The Work Group reviewed the respective
contingencies.
 They are both on track and there are no proposed
changes in spending or budgeting.
 Documents are posted on CFWG web page.
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CFWG DECISIONS: NEW ILS & TECH
BASE PACKAGE STARTUP FEES
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Startup fees will be charged for:
Libraries joining the ILS and/or Technology Services
 GetIt acquisitions ($500)
 PaperCut print management
 Wireless access points
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E-RATE UPDATE
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Evaluating responses from vendors for
all services
Extension on 471 applications (vendor
selection) due to problems with schools
TIMELINE FOR TECH & ILS FEES
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SCLS incorporates input from Decision Items
exercises today
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May 31 at 5 pm: Complete the devices counts
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June 1: ILS Committee approve ILS budget
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June 16 AC approve Tech budget
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SCLS compiles fees for all services with
updated budgets and cost formula factors
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July 1: 2017 Fees sent to libraries
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July 21: Vote on fees at All Directors
2017 ILS BUDGET
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1.94% increase (2016 was 2.34 % )
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No major changes for 2017
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Increased primarily due to routine increases
for services
Madison is holding cataloging fee to 2014/2015
level and continues to take on services
No increase in development budget
2017 ILS BUDGET
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1.94% increase (2016 was 2.34 % )
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No major changes for 2017
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Increased primarily due routine increases for
services
Madison is holding cataloging fees to 2014/2015
level and continues to take on services
No increase in development budget
CATALOGING AGREEMENT
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First full revision since it was first drafted
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Moves procedures and policies to appendices
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Adds additional Madison responsibilities
(cataloging electronic resources, cataloging
support, authority control)
Will be approved at June 1 ILS Committee
Meeting
CATALOGING WORK GROUP MEMBERS
Erin Foley: Adams
 Debbie Bird: Sun Prairie
 Heidi Cox: McFarland
 Susan Lee, Dennis Reynolds: MPL
 Eric Norton: McMillan
 Theresa Skov: Verona
 Vicki Teal Lovely, Amy Gannaway: SCLS
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2017 TECHNOLOGY BUDGET
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10.4 % increase (2016 was 2.1 %)
Includes 1 FTE Help Desk position (50% vacant
position & 50% additional PC support fees)
Includes addition of Data Services position
(50%vacant position & 50% increase in fees)
Costs increased due to increases in broadband,
SCLS HQ infrastructure upgrades, software
fees for additional PCS, and additional staff
As Badgernet bandwidth is increased, costs
jump from $100/month to $250/month—several
libraries reached this threshold
2017 TECHNOLOGY BUDGET
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In 2016 predicted a hardware increase of $8,000
to $40,000 for 2017 and beyond
Actual increase is $5,500 for 2017
• Used LSTA funds to offset hardware costs
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Income increased due to:
Additional PC support fees
• Additional SCLS contribution ($12,500)
• Bibliotheca support fees
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Some libraries will receive E-rate grant rebates
DECISION ITEMS
Niche Academy
 Enriched Content
 Data Services Position
 ILS LTEs
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2017 ILS ADVISORY EXERCISE 1
NICHE ACADEMY
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Online tutorials for popular databases & social media
Integrated with LINKcat & SCLS databases page
SCLS can write additional tutorials for LINKcat
SCLS would request tutorials for BadgerLINK and
Flipster
Increases visibility of databases
Trial ends May 21
Evaluate by analyzing use data & possibly a survey
Proposal: use LSTA funds and/or contingency
Fee is @ $7,500
Individual libraries may subscribe for additional fees
Proposal: Try Niche Academy for 1 year: yes or no
2017 ILS ADVISORY EXERCISE 2
REDUCED ENRICHED CONTENT
Syndetic Solutions (Tables of Contents, First
Chapters & Excerpts) and LibraryThing for
Libraries Catalog Enhancements (Similar Items,
Other editions, Tags)
 Savings of: $11,500; Value of: $14,870
 PAC Committee recommends retaining these
features
 SCLS does not advocate eliminating these
features
 Proposal: Yes or no to Continue
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2017 ILS ADVISORY EXERCISE 3 ILS
LTES
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½ Time FTE assistant
Replaces ½ time FTE lost in re-organization
 Assists with basic system administration
 Database maintenance
 Reports
 Serials maintenance backup
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½ Time FTE authority control assistant
Madison is taking on authority control
 Backlog
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Proposal: use ILS contingency to fund one, both
or neither positions ($16,000 each)
 Contingency is at $502,964 (had predicted it
would be at $310,312 by 2014)
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DATA SERVICES POSITION
 Services
Overall SCLS reports management (Koha,
databases, demographic data, etc.)
 Increased data mining and reporting
opportunities
 Development of reports dashboard
 Increased training to library staff for reports
 Automation of more reports & standardizing
programming languages
 Oversight of database services including
authentication
 Backup for SCLS web services
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DATA SERVICES POSITION
QUESTION 1
YES OR NO FUND 1 FTE DATA SERVICES
POSITION
½ FTE is including in Cost to Continue budget
(pink on spreadsheet)
 Proposal: fund other ½ FTE to create FTE
position (green on spreadsheet)
 SCLS prefers that this position be full time
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DATA SERVICES POSITION
QUESTION 2
YES OR NO USE BIBLIOTHECA INCOME TO
HELP FUND DATA SERVICES POSITION
Can offset library fees with Bibliotheca support
income of $20,700 (blue on spreadsheet)
 Risk: if the Bibliotheca agreement ends, we will
need to look for the funding elsewhere
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ILS & TECHNOLOGY NEWS
LibLime
Codebase Fusion
Mobile hot spots (LSTA)
Digitization
Tech
Day May 20
Best
practices
Solution
for archival storage
Retrieval
solution
Digitization
On
kits
Call Revamp & Expectations
“DOT EXERCISES”
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Advisory Only
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One “dot” for each question—select one option