Transcript DDR Form 1C - CAP Members

Fundamentals of the
Drug Demand
Reduction Program
CAP – DDRP Mission
Civil Air Patrol DDRP assists regions,
groups, wings, and squadrons to instill an
aggressive, positive, drug-free attitude in
CAP members, AF families, DoD
civilians and school-age children through
a comprehensive program.
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Program Overview
Began in 1994 to support “The Air Force
Family” within 30 miles of an Air Force Facility
 Expanded to include entire CAP organization
with emphasis on the Cadet Program
 Focus shifted from giving away “stuff” to
increasing drug awareness
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DDR Program Elements
Training
Education
Community
Outreach
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Education
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Increases knowledge and awareness of drug abuse/use
through:
- Substance abuse materials, classes, lesson plans, posters, videos,
games and promotional items
- Partnerships with AF active duty, Reserve and National Guard
DDR programs
- Partnerships with local substance-prevention
agencies/coalitions, Drug Enforcement administrators, FBI
community outreach coordinators and state governor drug policy
coordinators
- Portable displays, drug kits, and fatal vision goggles to share the
message and promote CAP
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Training
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Provides fundamental knowledge and competencies
for DDR officers through:
- Tele-training sessions (basic, funding, & activities)
- Learning labs at the annual conference
- Regional training for DDR coordinators &
administrators
- Wing training for units and cadets DDR officers
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Community Outreach
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Partners cadets with base and local activities to
support anti-drug activities such as:
- Red Ribbon Week Campaign
- Drug Education for Youth (DEFY)
- Military youth and teen programs
- Family Community Centers
- Community Health Fairs
- Base-sponsored community activities
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Team DDR
UNIT SUPPORT
 Coordinators: DDRC and C/DDRC (Region Level)
 Administrators: DDRA and C/DDRA (Wing Level)
 Officers: DDRO and C/DDRO (Squadron or Group Level)
NHQ SUPPORT
 DDR Program Manager – Mike Simpkins
 DDR Program Administrator – Margaret Probst
 DDR Team Leader – Lt Col Jett Mayhew
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Strategic Goals
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Goal 1: Establish and maintain an active and productive DDR Program
- Focuses on working relationships with local substance abuse prevention
agencies and/or coalitions—active duty AF DDR Coordinators, AF Reserve
DDR personnel, National Guard State DDR Administrators, FBI Community
Outreach Coordinators, State Governor’s Drug Policy Coordinators, & Service
(Army, Navy, Marine, and Coast Guard) DDR programs
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Goal 2: Establish and maintain DDR personnel throughout CAP
- Focuses on keeping manning levels above: 85% for DDRCs, 90% for DDRAs
and cadet assistant DDRAs, and 80% for DDRO and DDRO cadets
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Strategic Goals
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Goal 3: Increase awareness of substance abuse issues and its impact on
the individual, community and the mission
- Focuses on raising awareness of substance abuse issues thru involvement with
community outreach efforts to include Red Ribbon Campaign, base-wide
events, encampments, and coalition/agencies outreach activities
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Goal 4: Develop a financial plan consistent with the DDR vision and
mission
- Focuses on ensuring region/wing/squadron budget requests support the
DDRP goals and objectives, per established funding/budget process and unit
strategic plan
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Strategic Goals
Goal 5: Measure program effectiveness
- Focuses on providing the proper oversight mechanisms
to track and measure program success—Community
That Cares Youth Survey, After-Activity Reports, and
other indicators that track program effectiveness
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Initiatives
Revision of CAPR 51-1 (Pending NHQ Review)
 Launch “FIT FOR FLYING”
 Support JROTC Drug Awareness
 Launch “DDR Excellence Module” (Spring 11)
 Linking DDR with character development
 Automate End-of-Year & After-Activity
reports (Pending IT Follow-Up)
 Support “Red Ribbon Leadership Academy”
& “National Character Day”
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DDR Funding Process
Overview
Old/New Process
 Air Force Surgeon General Guidelines
 DDR Travel
 Funding Process
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Catalog Request
Non-Catalog Requests
Forms Review
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“Simple enough for a child” stated the
instructions with great audacity.
Why don’t they give me a break once in
a while and reduce them to my
capacity.”
Maxine Brewer
Air Force Surgeon General Office
Guidelines
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Congressionally mandated funds but not part of the annual CAP
appropriation
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Assists units in instilling aggressive, positive, drug-free attitude in
CAP members (seniors and cadets), Air Force families, DoD
civilians, and school-aged children located within 30 miles of an
Air Force Base, Air Force Reserve Base, Air National Guard
Base, or units with 100 or more Air Force personnel
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Products and services funded by the DDR Program must have
direct application to the DDR Program goals and objectives
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DDR Program maintains program accountability in accordance
with DoD Directives and AFMOA/SGOC guidance, and AFI
65-601V1, Budgetary Guidance and Procedures.
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Authorized Expenditures
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Direct administrative costs for DDR activities and events (i.e.,
paper, markers, printing, and other items not other wise
provided by CAP)
Travel costs for DDR Coordinators and Administrators to
support training over 50 miles from their home of record
Drug prevention literature and visual aids
Promotional items
Education and training materials
Fatal Vision goggles
Model rocketry materials to support community outreach
activities to expand knowledge of both DDR and aerospace.
This is not to supplement the normal model rocketry training
Events and activities with a direct DDR connection
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Unauthorized Expenditures
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Computers, DVD players, and related items
Uniforms and uniforms items
Region, wing, state, and squadron flags
Food, trophies, plaques, and honoraria
Encampment or Membership Scholarships
T-shirts, hats or other apparel
Personalized DDR promotional items
Office Equipment
Federal Tax
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DDR Coordinator/Administrator
Travel
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Travel more than 50 miles from residence to attend or deliver
training at conferences, schools, encampments
Submitted on CAP Travel Authorization Form no later than 3
weeks prior
Covers expenses for transportation, meal and miscellaneous
expenses
Upon Completion, submit Travel Voucher within 20 days &
After-Activity Report within 5 days
Reimbursed at 100%
Forms and instructions available at the DDR NHQ Website
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Wing Demographic Form
Required for any wing requesting AFSG funding
 Submitted Annually unless significant change
 Identifies all units in the Wing– lists eligible
units (<30 nm) and non-eligible units (>30 nm)
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DDR Catalog
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Accessed from NHQ DDR Website
Four Categories
• Promotional Items (Rebidding Contract)
• Education and Training
• Fatal Vision Goggles
• Model Rocketry (Community Outreach only)
DDR Form 1a used to request items (4-6 weeks prior to event)
DDR Form 1c used for Sq/Wing/Region approvals
DDR NHQ pays 100% for items. Units pay for shipping and
handling only
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Ordering from Online Catalog
http://members.gocivilairpatrol.com/drug_demand_reduction/links_to_
drug_demand_reduction_resources/ddr_catalog/index.cfm
Promotional Items – Print Tex
 Education and Training - PSA
 Fatal Vision Goggles - Innocorp
 Model Rocketry – A.C. Supply
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Non-Catalog Items
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Promotional & Non-Promotional Items not listed in the Catalog
-- Example: Administrative costs for DDR activities
DDR Form 1b used to request items
DDR Form 1c used for Sq/Wing/Region approvals
Units pay 100% of costs upfront and are reimbursed at 80%
using a CAPF 108
Reimbursement is made electronically to Wing/Region
All reimbursement requests must be received no later than 30
days after the event/activity to receive reimbursement
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Completing & Submitting
Forms
DDR Form 1a – catalog items
 DDR Form 1b – non-catalog items
 DDR Form 1c – approval form
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DDR Form 1A
•One DDR Form 1A for each activity
• Copy item name and item number from Vendor website
• DDR Connection must indicate how activity supports DDR Program
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DDR Form 1B
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DDR Form 1C
(top)
• Required for all DDR Form 1As and/or Form 1Bs
• Can be used to summarize multiple forms
• After proper signatures are obtained, the DDR Form 1C should be emailed,
along with all Form 1As/1Bs NHQ/DDR
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DDR Form 1C
(Bottom)
CERTIFICATION:
I understand that while this information represents a projection, I must request approval from National
Headquarters prior to exceeding any line item expenditure within mission number assigned.
All funded activities provide equal access and equal opportunity and does not discriminate on the basis of handicap,
color, creed, or religion.
I certify that all pertinent directions have been complied with and that this action is in accordance with the best interest of the
CAP/DDR Program.
Unit Charter No.
XYZ-003
Signature of Requester
Lt Col Making A. Difference
Typed Name and Grade of Requester
Lt Col Making A. Difference
APPROVED
Approved
Signature of Flight/Squadron
Commander
Lt Col Support You
Flight/Squadron
Living Free Squadron
Date
29Sep07
APPROVED
Approved
Signature of DDRA
Lt Col I. M. Leader
Wing
XYZ
Date
01Oct07
REVIEWED
Recommended
As is
Signature of DDRC
Lt Col Drug Free
Region
ZYW
Date
02Oct07
APPROVED
Approved
Signature of Wing/Region Commander
Col Support You
Wing/Region
XYZ
Date
03Oct07
Six Step Process
1.
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6.
Unit develops activity request (s) based on their strategic plan
using DDR Form 1A and/or DDR Form 1B and DDR Form
1C Unit sends request (s) to wing DDR Administrator
DDR Administrator signs and forwards forms to Region DDR
Coordinator
After reviewing the forms for accuracy, the DDR Coordinator
signs and returns to the DDR Administrator
The DDR Administrator obtains the signature of the
Wing/Region Commander on DDR Form 1C and forwards
request/s to NHQ DDR
NHQ/DDR reviews the unit activity submission (DDR Form
1A) and e-mails Activity Approval Number to the wing DDR
Administrator and vendor (s)
Requestor orders items from website or phone referencing the
activity approval number
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Summary of Forms
Wing Demographic Form--identifies units
 DDR Form 1A--catalog items
 DDR Form 1B--non-catalog items (80/20)
 DDR Form 1C--summary & approval for Form
1A/1B; approves funding for shipping
 CAPF 108--reimbursement of non-catalog items
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