Transcript E-mail Alias Addresses Alias address

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E-mail
Aug
2010
• E-mail updates
–SMTPA authenticated server
–E-mail alias addresses
–Rapid Response Notification Systems
–IMAP as an alternative to POP
–Send e-mail from office scanner
• SSL certificates for k12.wv.us sites
Office of Instructional Technology
Clicksmtpa.k12.wv.us
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• Authenticated SMTP
– Requires username and password to send
(same as username and password to receive)
– Permits sending from most networks
– Server name = smtpa.k12.wv.us
– Port 587 (not port 25 as for standard SMTP)
– View images of Outlook configuration
• No change required on incoming mail server
configuration.
Office of Instructional Technology
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E-mail
Alias
Addresses
• Alias address: forwards incoming mail to
designated real mail accounts
• Alias serves as a permanent e-mail
address for your organization
• Recipient address(es) can be updated as
personnel changes occur
• Example: [email protected]
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Sex
Offender
Updatetitle
Notices
• WV State Police Sex Offender Updates
–Previously sent via FAX
–Transitioning to e-mail delivery
–When WV State Police requests an
address, an alias address provides the
necessary permanent address
Office of Instructional Technology
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Rapid
Notification
• Some counties are using rapid notification
systems. The WVDE is aware these are in use:
– School Messenger
– Parent Link
– School Reach
• The WVDE does not endorse any vendors of
this type of service.
• Notify [email protected] and
[email protected] if your county is using any
other rapid notification service.
Office of Instructional Technology
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Client
• Access.k12.wv.us server supports IMAP
– Practical option for those frequently using both
webmail and client software (such as MS Outlook)
– Synchronizes Inbox, Sent and custom folders
between webmail and client software
– Old & important messages easily transferred from
web folders to client folders for permanent storage
– More complex to manage than POP since it involves
two sets of message folders in the mail client
• Web folders represent mail on the server
• Client folders contain mail on your computer
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SSL
Certificates
for k12.wv.us
• Does your web site need encrypted login
and data transfer capability?
• Is the URL part of the k12.wv.us domain?
• The WVDE can provide an SSL certificate
at no cost.
• Contact Vicki Allen or Bruce Cole in the
Office of Instructional Technology.
Office of Instructional Technology
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titleDevice
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E-mail
Network
• Do you have servers, scanners, or multifunction devices
that you wish could send e-mail?
– A device connected to the k12.wv.us network can send mail
with only an SMTP configuration
– An e-mail account is not required to send e-mail
– Setup SMTP using the server name smtp.k12.wv.us or the IP
address 129.71.2.197
– Designate port 25
– Do not select any encryption or authentication options
• If the device absolutely insists on an e-mail address
– Make up an address such as the examples below:
– [email protected]
– [email protected]
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Request
Specific
YouTube
Video
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NeedtoMore
Information?
• Contacts at the WVDE, Office of
Instructional Technology
– Vicki Allen [email protected]
– Bruce Cole [email protected]
– 304.558.7880
Office of Instructional Technology