Transcript Interim Medication Administration Record (Paper MAR)

Documentation on Paper
Medication Administration Records
(MARs) during Admin Rx Downtime

When Admin Rx Downtime is called, Pharmacy will automatically print Computer Generated
MARs for the current patients. This make take as long as 20 -30 mins for the MARs to print. DO
NOT call the satellite and ask them to print the MARs- this is done centrally


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In VUH all MAR’s will print on the South Side.
The MAR’s for the Critical Care Tower will print on the appropriate floor
In VCH, all pod’s MARs will print to the orders printer on the B pods..

Reference the EMAR in StarPanel for previous med administration information. Also refer to the
Current Order sheet for med order information until the computer generated MARs are generated.

If a new patient is received after the computer generated MARs are printed by pharmacy, staff
should print Dowtime MAR from EDOCs and hand write the meds on the appropriate MAR.
Downtime Medication Administration Record can also be found in your downtime packets.

The process for documenting med administration on paper MARS is the same regardless if the
MAR was computer generated by pharmacy or an interim MAR printed from EDOCS.
For complete guidelines to documenting medication administration via paper see policy CL30.05.07
Scheduled / PRN
Medications
1.
2.
3.
Orders must be written exactly
as they are printed on the
physician order sheet (POS).
Must include date of order and
order number if available.
RN’s Initials to the lower left
indicating the order was
verified with the POS
Reason Codes are used to help
provide information such as why
you didn’t give a drug or why a drug
was late.
Injection Site Codes are used to
show the injection site where you
administering the drug .
Patient label
goes here.
1. Med Given on
Time: 30 minutes
before and after
the schedule. Just
initial by the
schedule
2. Med Given
Late: When a
medication is
given late, circle
original scheduled
time, write actual
time given, then
annotate why med
was late utilizing
one of the reason
codes, then your
initials.
3. Med Not
Given: Circle
schedule time,
annotate reason
code, initial.