2015 Wingap Conference
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Transcript 2015 Wingap Conference
2015 WinGAP Conference
Kenny Colson – [email protected]
Gregg Reese– [email protected]
Topics
Data mining – What is it?
Tools that are needed
Caution
Databases, Data Tables and Fields
Common Data Requests/Needs
What to do with Results
NADA/ABOS/DNR
Data Mining
Data Mining is an analytic process designed to
explore data (usually large amounts of data - typically
business or market related - also known as "big data")
in search of consistent patterns and/or systematic
relationships between variables
In other words, finding the stuff you want to see
Data Mining Tools
SSMS
SQL Server Management Studio
Software external to WinGAP
Installed only on computers specified by Chief Appraiser
and/or IT
SQL Master
WinGAP menu driven application
Tools >> SQL Database Utility
Limited access via Password Admin in WinGAP
Must be setup on computers that will be using it
Excel
Data Mining Tools
Which should I use?
SSMS
Little more robust than SQL Master
Very easy to copy/paste data into Excel spreadsheet
SQL Master
Handy with it being on WinGAP menu
Contains a few functions not found in SSMS
Directly works with DBF data
Facility to copy an existing DB to a “test” DB
Writes data to CSV files that can be opened with Excel
Data Mining Tools
Which should I use?
Excel
Process of connecting to live data is complicated and
hazardous
Best used with data that has been extracted with SSMS or
SQL Master
Data Mining – Caution?
Remember the old days when you heard “Let’s run
Fox!”
Same cautionary procedures apply!!!
Data Mining – Caution?
Plan your actions
Remove as many distractions as possible
Data Mining – Caution?
Be careful with mouse clicks or menu selections
Some can remove all your data
Working with Data
Before using data altering statements such as
Update
Replace
Delete
BACKUP!!!
We will not be talking about those command…
Databases – Tables - Columns
AY2016
(Database)
Owner
(Table)
LastName
(Column)
Realprop
(Table)
Personal
(Table)
Parcel_No
(Column)
Invn_Val
(Column)
Databases – Tables - Columns
Databases – Tables - Columns
Databases contain
Tables
Stored Procedures
Other SQL stuff
Examples of Databases
AY2015
AY2016
Databases – Tables - Columns
Tables are found within a database and contain
columns
Examples of Tables
Owner
Realprop
Personal
Mobile
Databases – Tables - Columns
Columns are within tables and contain data in rows
Examples of columns in the table Owner
LastName
Address1
Examples of columns in the table Realprop
Parcel_No
TotalAcres
Examples of columns in the table Personal
Perskey
Invn_Val
Data
Data is what we are after!
Where does it live?
Within rows under Columns found in Tables
How do we know which Table or Column to use?
WinGAP Technical Manual
Use SSMS/SQL Master tree view
Ask
Email
Text
Experience
Data Example from Owner
Data Types
Char (N)
Character data
Letters
Numbers
Symbols
N is width of the field
Must be delimited with single quote
LastName = ‘smith john’
Case does not matter
Data Types
Int, Tinyint, Bigint, Numeric(N,D)
All are numbers
Size of largest value determines which one is used
All are treated the same when evaluating data
(N,D) – width of field, number of decimal places
Decimal point counts as 1 position
No delimiters are needed
Totalacres = 100
Data Types
Bit
Used for logical fields
Notice flags
Audits
Pricing method, etc
Values are
0 = false
1 = true
No delimiters are needed
Guide = 1
Data Types
Date
Evaluated in the same manner as we write dates
Must be delimited with single quotes
Example
Datenow = ‘06/24/2014’
Data Types – How do I know?
Use the tree view in SSMS
Expand the Database
click the + to the left of the DB name
Expand the Table
Click the + to the left of the Table
Expand Columns
Click the + to the left of Columns
Data Type information for each column is available
To close, click the minus sign to the left of each item
Review
What best describes Data Mining?
a) Extracting ore from an open pit quarry
b) Panning for gold in Dahlonega
c) Getting the information out of WinGAP tables
Review
What are some Data Mining tools?
a) Caterpillar skid steer
b) SSMS & SQL Master
c) John Deere backhoe
Review
What is the proper hierarchical listing for SQL data?
a) Tables – Columns - Database
b) Database – Tables - Columns
c) Columns – Database - Tables
Review
In WinGAP terms, what is the definition of a
Database?
a) Most of the data & procedures for an Appraisal Year
b) No clue
c) The data for commercial improvements
Review
How do I know which Table to use?
a) Depends on where my fav food is placed
b) WinGAP Tech manual
c) SWAG
Review
What is the technical term for the item that holds the
heated area of a house?
a) Column
b) Table
c) Database
Review
In SQL, where you do find all the info for a particular
mfg home?
a) PRC in filing cabinet
b) On your co-worker’s desk
c) In a row within the Mobile table
Review
Which of these is NOT a SQL data type?
a) Column
b) Int
c) Char
Review
Which of these data types must be delimited with
single quotes in a SQL statement?
a) Int
b) Bit
c) Char
Review
Which of the data types below are numeric?
a) Int
b) Char
c) TinyInt
Review
What Data type would be used to identify when a
parcel was added to WinGAP?
a) Int
b) Bit
c) Date
Review
What should you do before using SQL commands like
Update, Replace or Delete?
a) Say a little prayer
b) Never use them
c) Backup Database
Getting your hands dirty!!
Creating SQL Statements
Run SSMS
Creating SQL Statements
Expand Databases (click on + to left of Databases)
Creating SQL Statements
Right click on Database you want to work with
Select New Query
Creating SQL Statements
Now you have a query window (on the right) where
commands can be typed
Creating SQL Statements
Many types of SQL commands
Everything we are going to do begins with Select
Select Statement
Follows the following format
Select always comes first
Second section of statement contains what you wish to
see (column list)
Items are separated by commas
Can be calculated or data combined columns
* can be substituted for column list
Displays all columns
Third section is where to pull data from (the table)
Table name is always preceded by “from”
Select Statement
Very basic example
Select lastname from owner
Displays all the lastname data in owner after Execute
is clicked or F5 is pressed
Select Statement
Follows the following format
Select always comes first
Second section of statement contains what you wish to
see (column list)
Items are separated by commas
Can be calculated or data combined columns
Third section is where to pull data from (the table)
Table name is always preceded by “from”
Can contain multiple tables using a “join” clause
Select Statement (optional
sections)
Filter section
Always follows the “table” section
Begins with “where”
Typically contains
Field name or calculated fields
Relational operator
=,
>, <, <>
Comparative value to the right of relational operator
Multiple filters can be present
Select Statement (optional
sections)
Filter section examples
Where Totalacres >= 500
Where guide = 0
Where lastname = ‘smith tom’ and state = ‘ga’
Select Statement (optional
sections)
Order By section (sorting the list)
Always follows the “filter” section
Begins with “order by”
Typically contains
Field name or calculated fields
Multiple orders can be imposed
Select Statement (optional
sections)
Order By section examples
Order by lastname
Order by parcel_no
Order by taxdistric, perskey
Select Statement Construct
Select <column list> from <table name> [where
<filters>] [order by <column list>]
[ ] indicates optional section
Select Statement
Select statement comparison (column list VS *)
Select Statement
Two tabs are present
Results – displays columns
Message – displays # of rows
Select Statement – What if I do
something wrong?
Is it
Select Statement – What if I do
something wrong?
SQL will tell you
What is wrong with this statement
select from owner
Select Statement – What if I do
something wrong?
select from owner
Here is what SQL says
Red squiggly line indicates general area of error
Select Statements
Display owner name and city for Smith’s that live in
Portal
a) Select * from owner
b) Select lastname from owner where lastname = ‘smith’
and city = ‘statesboro’
c) Select lastname from owner where lastname like
‘smith%’ and city = ‘norwood’
Select Statements
Display owner name and city for Smith’s that live in
Portal
Select Statements
Display cost items that need revaluing ($1.00 value)
and order by acct #
a) Select * from personal where meff_val = 1
b) Select perskey, costkey from cost where valmethod =
‘m’ and marketval = 1 order by perskey
c) Select * from cost order by perskey
Select Statements
Display cost items that need revaluing ($1.00 value)
and order by acct #
Select Statements
Display a list of Sales Reasons
a) Select * from saleinfo
b) Select * from reason
c) Select * from reason where reasontype = ‘s’
Select Statements
Display a list of Sales Reasons
Select Statements
Display a list of Sales Reasons
Select Statements
Display parcel #, acres for parcels over 20.00 acres
a) Select parcel_no, totalacres from realprop where
totalacres > 20
b) Select parcel_no, acres from landsubs where acres >
20
c) Select * from realprop where totalacres > 20
Select Statements
Display parcel #, acres for parcels over 20.00 acres
Select Statements
How many personal property accounts do I have with a
value over 1 million dollars?
a) Select * from personal where curr_val > 1,000,000
b) Select curr_val from personal where curr_val>=
1000000
c) Select count(*) from personal where curr_val >
1000000
Select Statements
How many personal property accounts do I have with a
value over 1 million dollars?
Let’s kick it up a notch!!!
Select Statements
List parcel #, improvement #, pct complete for all res imps
less than 100% complete and order by parcel #
Select parcel_no,impkey,pctcomp from reprop where
pctcomp<100
Select r.parcel_no, ri.repropkey, ri.pcom from reprop ri inner
join realprop r on ri.realkey = r.realkey where ri.pcom < 1 and
ri.occupancy<>4 order by r.parcel_no
Select r.parcel_no, ri.repropkey, ri.pcom from reprop ri inner
join realprop r on ri.realkey = r.realkey where ri.pcom < 100
and ri.occupancy<>4 order by r.parcel_no
Select Statements
List parcel #, improvement #, pct complete for all res
imps less than 100% complete and order by parcel #
Select Statements
Create a list of parcels on maps 6 through 14 to be reviewed
for pct complete.
Select parcel_no,impkey,pctcomp from reprop where
pctcomp<1.00 and parcel_no >= ‘006’ and parcel_no<=‘014’
Select r.parcel_no, ri.repropkey, ri.pcom from reprop ri inner
join realprop r on ri.realkey = r.realkey where ri.pcom < 1 and
ri.occupancy<>4 and parcel_no>=‘006’ and parcel_no<=‘014’
order by r.parcel_no
Select r.parcel_no, ri.repropkey, ri.pcom from reprop ri inner
join realprop r on ri.realkey = r.realkey where ri.pcom < 1 and
ri.occupancy<>4 and left(parcel_no,3)>=‘006’ and
left(parcel_no,3)<=‘014’ order by r.parcel_no
Select Statements
Create a list of parcels on maps 6 through 14 to be
reviewed for pct complete.
Select Statements
Create a list containing names and parcel id’s of property
owners with vacant land
Select o.lastname,r.parcel_no from realprop r inner join owner
o on r.ownkey = r.ownkey where a_value+p_value>0
Select o.lastname,r.parcel_no from realprop r inner join owner
0 on r.realkey = o.ownkey where fmvres+fmvcom+fmvacc=0
Select o.lastname,r.parcel_no from realprop r inner join owner
0 on r.ownkey = o.ownkey where fmvres+fmvcom+fmvacc=0
Select Statements
Create a list containing names and parcel id’s of
property owners with vacant land
Select Statements
Create a list of deleted prebill mfg homes. Include
owner acct #, prebill acct #, mfg, model
Select ownacct, prebillacct, mfg, model from mobile
where deleted
Select ownkey,mobilekey,mfg,model from mobile where
deleted and mobtype = 3
Select ownkey,mobilekey,mfg,model from del_mobile
where mobtype = 3
Select Statements
Create a list of deleted prebill mfg homes. Include
owner acct #, prebill acct #, mfg, model
Select Statements
Create a list comparing Freeport accounts with previous
year Freeport accounts. Display Acct # and freeport values
Select acct, freeportvalue from personal where
freeeportvalue>0
Select perskey,frport_val from personal where frport_val>0
Select p.perskey,pr.frport_val as ay2015freeport, p.frport_val
as ay2016freeport from personal p inner join
ay2015.dbo.personal pr on p.perskey=pr.perskey where
p.frport_val > 0 or pr.frport_val > 0
Select Statements
Create a list comparing Freeport accounts with
previous year Freeport accounts. Display Acct # and
freeport values
Copying Data to Excel
Right click on data cell in Results tab
Choose the Select All option
Again, right click on data cell and select Copy with
Headers option
Open a new Excel worksheet
Right click on first cell (A1)
Select Paste
Open Reporting Services and click on County
Projects
2
1
Using report queries in SSMS
Using report queries in SSMS
Using report queries in SSMS
Using report queries in SSMS
Using report queries in SSMS
Using report queries in SSMS
Copy query from SSMS to Reports
Copy query from SSMS to Reports
Copy query from SSMS to Reports