Transcript New Hire - The Ohio State University Human Resources

I-9 Database Training
Version 29
Presenters: Gina Thorpe
Nicole Woods
Training Agenda
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Overview of the I-9 Database
Access
Demo
> Dashboard
> Exempt
> Process a New Hire
> Process a Rehire
> Reverification
> Tentative Nonconfirmation
> Close case
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I-9 Database
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The I-9 Database (I9Db) is a university web-based application that
captures each employee’s Form I-9 and submits the information to
the federal government (E-Verify) to ensure the employee is
verified to work in the United States.
E-Verify is an internet-based system operated by the Department of
Homeland Security, U.S. Citizenship and Immigration Services that
allows employers to verify the employment eligibility of employees.
Department of Homeland Security (DHS) recently rolled out new
webservices updates that greatly impacted our current I9Db, which
provided the Office of Human Resources (OHR) an opportunity to
create a more user friendly database.
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Access
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Access to the new database will be granted according to the new HR
Roster, a database maintained by SHRPs that captures staff across the
university who complete HR-related work.
> You will need to partner with your SHRP to ensure you and/or
your team are included in the HR Roster for your college or
unit, and that staffing changes (new hires or departing team
members who process I-9s) are reflected in the HR Roster.
Users who do not complete HR-related work or who will not be added to
the new HR Roster, will have to email [email protected] to
be granted access to the new I-9 Database.
In the I-9 Database all users will have employee profile access at the
college/business unit level for the college/business unit they are assigned.
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Login
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Policy Acceptance
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Dashboard
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Dashboard
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Closed Cases
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Search
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+Create Case
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Help
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Exempt from I-9
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Exempt from I-9
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Exempt from I-9
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Exempt from I-9
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Exempt from I-9
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Exempt from I-9
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Processing a New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire – Close Case
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New Hire – Close Case
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New Hire – Close Case
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New Hire
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New Hire
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New Hire – Close Case
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New Hire – Closed Case
Summary
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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New Hire
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Rehire – Part A and Part B
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Rehire – Part A and Part B
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Rehire – Part A and Part B
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Rehire – Part A and Part B
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Rehire – Part A and Part B
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Rehire – Part A and Part B
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Rehire – Part A and Part B
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Reverification
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Reverification
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Reverification
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Reverification
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Reverification
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Reverification
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Reverification
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Tentative Nonconfirmation
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Conclusion
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Additional training opportunities
The current I-9 Database will be unavailable Monday, August 15,
for implementation and testing. Please plan accordingly for this
temporary outage.
The new I-9 Database will be available to all users on Tuesday,
August 16. OHR will email all users the new I-9 Database URL that
morning.
Additional features coming soon
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Questions?
Contact: [email protected]
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