Transcript Intro to Business Documents: Personal Business Letters and Memo`s

Intro to Business
Documents:
Personal Business
Letters and Memo’s
Computer Applications 1
Objective 3.01: Understand Business
Documents
Personal Business Letter
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Correspondence between an individual and
another individual or corporate entity
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Can be sent as a hard copy or e-mail attachment
Examples:
Formal Thank You Note
 Letter of Complaint
 Letter of Application to Accompany a Resume
 Any communication you wish to express in a formal
manner representing yourself, not your company
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Personal Business Letter
Formatting:
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Uses the same guidelines as a
business letter
Includes the return address of the
author at the top of the document
Letter of Application
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Personal Business Letter sent to a
potential employer
Accompanies your resume
The letter is address to a person, not
“Personnel Director”
Also known as a Cover Letter
Paragraph Organization
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Paragraph 1:
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Paragraph 2:
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Introduces applicant to the prospective employer
Describes what position he/she is applying for
Tells how he/she learned of the job opening
Details his experience and education
List skills that differentiate you from other applicants
Paragraph 3:
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Requests an interview
expresses interest in the company
tells how you wish to be contacted
Memo
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A form of communication used within an office,
business or organization
Used for interoffice communication that deals with
subjects of permanent record
Examples:
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Policy notice
Change in office procedures
E-mails are considered temporary communication
May be sent as a hard copy, an e-mail or an e-mail
attachment
Components
 Date
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 May
be keyed at center point, 
left margin, or in Heading
section (see below)
 Spell the date out
(ex. April 16, 2009)
 Headings
Addressee (s)
 From:
Senders
 Date:
omit if above
 Subject: brief summary
of content
 Margins: Uniform white
space
Body message
Writers name & signature
(optional)
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 To:
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May be used to
authenticate the memo,
or
Author may authenticate
by writing his/her initials
beside their name in the
headings section
Special Notations
(optional)
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Enclosure Notation
Copy Notation
Guidelines for Memo
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Headings keyed in ALL CAPS and bold
(To, From, Date, Subject)
Information to the right of the heading is vertically
aligned (1-2 tabs after heading)
With multiple recipients/authors, vertically align
names
Body is double space below last heading
Writers name or initials may be keyed double space
below the last line of the body (optional)
Paragraphs singe spaced within, double spaced
between
Paragraphs may be blocked or indented
Memo Example
TO:
Computer Applications Students
FROM:
Barbara Tish Honea
DATE:
September 17, 2009
SUBJECT: Independent Practice
Please complete the following assignments for
Independent Practice today:
IP: Personal Business Letter-p. 165
IP: Memo-p. supplemental (This is a handout-not in
your folder)