Transcript here - ECE Users Pages - Georgia Institute of Technology

Effective Oral Presentations
Gail Palmer
School of Electrical and Computer Engineering
Georgia Institute of Technology
The Five C’s
Clear
Correct
Concise
Consistent
Confident
Comprehensive
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Requirements for an Effective Presentation
Planning
Delivery Dynamics
Graphics
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Planning – Preliminary Stage
Analyze the audience.
Understand the purpose of the presentation.
Know the topic.
Prepare speaker’s notes.
Rehearse the presentation.
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Planning – the Site
Assess the actual presentation site.
Check the audio-visual equipment.
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Delivery Dynamics – Appearance and Manners
Dress professionally.
Maintain a natural posture.
Thank the person who introduces you, but do not repeat
your name and affiliation
to the audience.
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Delivery Dynamics – The Basics
Observe the time limit.
Handle notes effectively.
Avoid reading notes or slides.
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Delivery Dynamics – Speaking
Use appropriate volume and speed:
 Louder and slower for important information
 Softer and faster for minor details
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Delivery Dynamics – Speaking (2)
Employ vocal variety:
 Speed
 Tone
 Inflection
Use correct grammar, articulation, and pronunciation.
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Delivery Dynamics – Mechanics
Use a pointer (not your hand) effectively.
 Keep your body toward the audience
 Place the pointer in the hand closer to the screen
Avoid blocking the audience’s view of the screen:
 With your body
 With your shadow
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Delivery Dynamics - Style
Face the audience.
Do not read from your notes, the monitor, or the screen.
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Delivery Dynamics – Facial Expressions
Establish lingering eye contact.
Smile appropriately.
Be enthusiastic.
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Delivery Dynamics – Body Language
Hands:
 Keep arms comfortably by your side.
 Clasp arms behind your back.
 Make movements from the waist up.
 Use appropriate gestures.
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Delivery Dynamics – Body Language (2)
Feet:
 Plant your feet.
 Keep your feet no further apart than your shoulders.
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Delivery Dynamics – Body Language (3)
No-No’s:
Remaining behind podium
Leaning on podium
Crossing arms in front of body
Putting hand in pocket
Pointing with finger
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Graphics - Organization
Title slide
 Title of presentation
 Speaker’s name
 Conference name or course number, section and instructor’s name
 Date
Introductory slide – outlines key points
Text slides – in body of presentation
 Highlight presentation material
 Enhance organization of presentation
 Serve as transitions
Concluding slide – summarizes key points
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Graphics – Design and Format
Include a title line on every slide.
Use an uncluttered design and simple format:
 Use short phrases – 7 words or less per line.
 Use 9 lines or less on a slide.
 Use a credit line for citations.
 Use plenty of white space.
Number the slides!
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Graphics – Color
Use color to
Emphasize information
Promote understanding
Provide effective redundancy
Add interest
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Graphics – Rules for Using Color
Do not use color where black will work better.
Use only two or three colors at a time.
Use consistent colors throughout your slides.
Use color to highlight or emphasize small items. Readers
interpret color before they interpret shape or size.
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Graphics – Color Choices in Text and Background
Use strong contrasts between text and background:
 Black or dark blue/white
 Black or dark blue/yellow
Make text look smaller with a dark-colored background:
Color can swallow text.
Make text look larger with a light-colored background:
Color can enhance text.
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
20
Graphics – Incorrect Uses of Color
 The number of different colors used on this slide is too
great.
 The intensity of these colors is inconsistent.
 The colors used on this slide do not compliment each
other.
 The dark color of the background swallows the text.
 The colors on this slide are used inconsistently.
 These colors are inconsistent with the colors used on
previous slides.
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Graphics – Color and Cultural Symbolism
Appropriate American cultural symbols related to color:
 Red signals danger
 Yellow signals caution
 Orange signals warning
 Blue signals information
 Green signals information
 Black and white are neutral
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Graphics – Consistency
Spelling
Capitalization
Punctuation
Indentations
Fonts
Verb tenses
Numbering system
Form of citations
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Fonts – Sizes and Styles
 32-pt. font
28-pt. font
• 24-pt. font
• 20-pt. font
• 18-pt. font
 Use sans serif fonts – (Arial)
 Use thick (2.5 pts. or greater) lines
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Lists – Parallel Structure
Begin each item with the same part of speech.
Capitalize the first letter of the first word of each item.
Be consistent in using (or not using) end punctuation with
items.
Align the second line of an item with the first letter of the
first word in the first line.
Follow the same format for all lists in a document.
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Lists – Examples of Parallel Structure
Unacceptable example:
Transformer design
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•
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Select input DC voltage to transformer.
Choose core material
Determine Core Size from Estimated Flux Swing
The number of primary turns
Number of secondary turns
Adopt wire dimension
Fabricate transformer.
Acceptable example:
Transformer design
•
•
•
•
•
•
•
Select input DC voltage to transformer
Choose core material
Determine core size from estimated flux swing
Figure number of primary turns
Calculate number of secondary turns
Adopt wire dimension
Fabricate transformer
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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The Five C’s
Clear
Correct
Concise
Consistent
Comprehensive
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Summary – The ABC Format
 Abstract: pledge to your audience what you will tell them.
 Present material appropriate to your audience.
 Use effective delivery techniques.
 Body: Keep your promise – use simple, correct, and
effectively redundant graphics to enhance your words.
 Conclusion: Summarize what you told your audience –
remind them of what you want them to remember.
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Contact Information
Gail Palmer
Office: 2308 Klaus
Telephone: 404-894-0630
E-mail: [email protected]
Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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Professional Communication Skills
School of Electrical and Computer Engineering
Georgia Institute of Technology
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