Transcript Effective Presentations

Effective Presentations
Christine Bauer-Ramazani, with
contributions from Colin Pillay
Anxiety Reduction
Visualize Delivery
Know Subject
Respect Preparation
Practice Presentation
Relax Mind
Respect Audience
Delivery – Key Considerations
 The setting
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Be familiar with
• Room, equipment, back-up resources
• Do a trial run.
 The audience
 Who?
 What do they know?
 What do they want to know?
Delivery—Key Considerations
 The speaker
 Credible
 Well-prepared
 Calm, confident
 Good posture
 Humorous
 The message
 Content: background,
findings, supporting
evidence & examples;
appropriate subject
terminology and concepts
 Organization:
description, cause-effect,
chronological, argument,
problem-solution
 Structure: introduction,
body, conclusion
Structure of Presentation
Introduction
Introduce yourself
Establish credibility
State purpose + outline presentation content
Body
Identify main points
Give supporting details
Keep clear focus
VISUALS
 Slide show
 Graphics (clip art, topicrelated pictures)
 Exhibits (graphs, charts,
diagrams, calculations)
 Handouts
 Back-up copy!
Purpose of Visuals
Illustrate key points
Reinforce verbal message
Stimulate audience interest
Focus audience attention
Visuals – Guideliness
Design
 Cover page: title, date,
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name(s)
Bullets (keywords and
phrases); no long
sentences
Simple and clear
Easy to read--appropriate
font size
Contrasting colors
Spell-check every slide!
Use
 Check visibility.
 Introduce each slide topic
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with a complete sentence.
Speak to the audience, not
the visual.
Stop talking when making
adjustments to equipment.
Change visual when finished
with topic.
Decide how to advance
slides.
Make a transition to the
next topic and speaker.
Nonverbal & Verbal
Communication
Body Language
Voice
Posture
Eye contact
Facial expression
Hand gestures
Appropriate dress
Volume
Inflection
Articulation
Rate
Nonverbal Communication
Do’s
Don’ts
 Face the audience.
 Look at each person in the
audience.
 Glance at notes occasionally.
 Smile!
 Get someone else to click the
mouse.
 Practice in the same room you
will be presenting.
 Do not hold on to anything!
 Do not read from your notes or
the screen!
 Do not put hands in pockets!
 Do not keep looking at the
screen!
 Do not look at the professor
only!
Verbal Communication
Do’s
Speak loudly and clearly;
enunciate.
Speak slowly but with
confidence.
Emphasize important
points
 Slow down!
 Speak louder!
Don’ts
Don’t race through your
speech!
Don’t mumble!
 Don’t use slang.
Don’t use verbal fillers
(“like”, “uh”, “and”)
Conclusion
 Summarize main points (or findings).
 Emphasize a specific point.
Question & Answer
Guidelines
 Encourage audience to ask questions.
 Make eye contact with the speaker.
 Listen carefully.
 Answer a specific question.
 Be honest.
 Avoid interrupting.
Before the presentation …