Transcript Student Access - Central Piedmont Community College

CENTRAL PIEDMONT COMMUNITY COLLEGE
Sara Graham, Project Director
Central Piedmont Community College
Charlotte, NC
[email protected]
704/330-6394
STUDENT ACCESS
Session Goals
At the end of the session you will be able
summarize:
◦ Useful features of StudentAccess in
preparing the APR
◦ The strengths and weaknesses of
StudentAccess
◦ Additional features of StudentAccess
What is StudentAccess?

A database designed for TRiO program

Tracks student and program information
for the Department of Education’s Annual
Performance Report

Is useful for daily data-entry tasks and
routine reporting purposes

Based on Microsoft Access Database
Student Access
Student Access is able to serve multiple
users

Is password protected for security
purposes

Users have access to the program files
(front end) and the data files (back
end) of the database
Student Access

System Requirements
◦
◦
◦
◦

Microsoft Windows 2000 or higher
Microsoft Access 2000 or higher
128 MB RAM
Network required for multi-user function
Disk Space Requirements
◦ 10MB for the program file
◦ 100MB database file for 5,000 students
◦ Shared network drive for multi-user
functionality
Multi User System
General Information
• Basic components to Student Access
• Student Information
• Counseling
• Tutoring
• Administrative
• Utilities
• Reports
Main Menu Screen
Student Information
Student Information

Demographic information

Academic information

Student Term information
Year Information Screen
Counseling Contacts
Counseling Comments
Tutoring
Tutoring form is meant to assist Tutor
Coordinators track tutoring information
◦
◦
◦
◦
Student assigned to the tutor
Tutor schedules
Tutor payroll/timesheets
Student tutoring requests
Admin Menu
•
•
•
•
Add or delete student
Workstation Settings
Database Settings
Database Information
Utilities
• Multiple Student tool
• Inventory Manager
• Annual Performance
Report
Reports
• 11 different Types of
Reports
 Available
11 types of
reports
available
Easy to Use
Dynamic Report Generator
Create a variety of reports quickly and easily.
Additional Features

Annual Performance Report Generator

Real-time: Database

Advanced Import Option
Annual Performance Report
Annual Performance Report
Real-Time
A Microsoft Access file that is linked to
Student Access Data file
 Create your own reports and queries

Advanced Import Option

This is a special feature that requires
assistance from Heiburg support staff to
write a special report.

It is an import feature that pulls data from
the college database into the
StudentAccess data file
Student Access
PRO’S AND CON’S
Pro’s

Easy Annual Performance Report creation

Can customize the database to suit
program needs

Have access to the real time tables and
can run special queries

Advanced Import Option can connect the
college database for data input to Student
Access
Con’s

Need basic knowledge of Access
Databases

Potential for data entry errors

The size of the database can slow down
the computer
support
HEIBERG CONSULTING
Support
Updates are timely – no charge for updates
 APR updates happen quickly, but even if the
update is not available, Access can be
adapted to fit the APR fields
 Remote Desktop Support
 Free Trial Download
https://studentaccess.com/downloadlite.aspx

Heiberg Consulting, Inc. 800.801.1232
[email protected]
CENTRAL PIEDMONT COMMUNITY COLLEGE
Questions?