Transcript R4 Speaker Database

Proposed IEEE Vtools Enabled
Speaker Database
Proposed by:
Tim Schoenfelder, [email protected]
Sat Basu, [email protected]
Steve Kerchberger, [email protected]
Region 4 Meeting
January 21, 2012
Overview
• A set of Most Important Requirements (MIRS) was
developed through coordination with Region 4 officers,
several V-tools team members and a survey conducted on
Sunday, March 7th, 2010 at the IEEE annual meeting
breakfast tables.
• Sections Congress 2011:
– A Distinguished Lecturer representative at 2011 Sections Congress
recommends a searchable database.
– Khann Lu offered potential help with moderation application.
MIRS (Most Important Requirements)
• Semi-auto population of Speaker Data via Speakers
• Speakers invited as a part of normal activities such as a
checkbox during L31 submittal.
• Speakers allowed to submit/create profile without an invite.
• Speakers are not required to be IEEE Members.
• Volunteer support req’d only for content moderation.
• Speaker Data maintained by Speaker, enhancing Speaker
Database Data Quality.
• One place to find all speakers:
– Ability to Search the Speaker Database and metasearch other
Speaker Databases.
Additional Requirements
• Identified Needs:
– Global Scope (pilot may have R4 scope).
– Auto notification ability if a speaker is presenting in within a
configurable distance.
– Autopopulate vTools meeting speaker info.
• Most important queries:
– Topic
– Distance
– Metasearch configurable list of databases. Examples: IEEE
PACE, Distinguished Lecturers, etc.
2010 IEEE Annual Meeting Survey
Conclusions
• Smaller sections of lower population density and/or less
members definitely want a speaker database. They desire
help in finding speakers preferably close by.
• Larger sections are more interested in speaker
quality/ranking.
• Larger sections have a need to for a backup speaker. NOTE:
Remote presentations may help this issue.
• Larger sections have issues getting attendance at meetings.
• Several people desired the ability to be notified if a speaker
was traveling close to their geographical area such that the
speaker could also be scheduled for their section/chapter.
2010 IEEE Annual Meeting Survey
Conclusions
• Officers expressed frustration at the lack of maintenance
of various IEEE speaker databases as well as being able
to find them. Examples:
– One group described a PACE speaker database that has been
abandoned or else removed such that it doesn’t exist anymore.
– One or more groups expressed frustration about different IEEE
speaker databases not being populated.
• Officers distinguished between technical and PACE
speaker databases.
• Several expressed the desire to metasearch various or
all IEEE speaker databases.
2010 IEEE Annual Meeting Survey
Emailed Comments
• Sections do have some budget to pay for travel and expenses for
outside speakers, but if they want more than two or so a year then it
gets to be pretty expensive.
• What Sections would really like is to have a speaker database of
more local speakers, in the Midwest, so they could have more
technical meetings without a huge amount of expense.
• Recommended approaches for assembling a speakers
database:
– Provide a link to all societies distinguished lecturers
– Show presentation topics that are available in person, online and
available on DVD
– List speakers in a relational database that can be sorted or
searched by category, society affiliation or speaker name.
Expected Benefits
• Increased value of IEEE membership worldwide via
more attainable presenters and presentations.
• Worldwide Impact (e.g. across geographies, member
lifecycle, and/or industry sectors).
• Low Volunteer Involvement:
– Speakers maintain and update their profiles.
– Moderation semi-automatically done by IEEE award
screening software?
– Database invites while initiated by Section/Chapter
officer are primarily automated.
vTools Synergies
• Speaker Invite - L31 checkbox and Speaker contact info
in L31.
• Database Fields - Select the speaker/topic from the
database to auto-populate a vTools announcement.
• Initial Population – special email to section
representatives with past vTools speakers for
consideration.
• Architect Speaker Database and Search Engines to work
seamlessly with vTools
• Global impact.
• Thank You!