Transcript St. Charles Parish Strategic Plan for Facility Development

St. Charles Parish
Strategic Pastoral Plan for
Facility Development
2006-2011
St. Charles Parish Mission
Statement
 To be active in inviting and
welcoming our parishioners to live
and learn our Catholic faith by
involvement in weekly Eucharist,
religious education, and social
justice ministry.
PHASE ONE
 Build Pastoral Care Center for offices
between the current Church and School.
 Build 4 classrooms on the East side of
gymnasium for Early Childhood
Educational Center and new façade to
gymnasium.
 Add 80 parking spaces to South Lot
{current grass area}
PHASE TWO
 Family Gathering Center
– Focuses the entryway
– Enhances our Hospitality effort
– Provides improved meeting capabilities
 Hanley House Renovation Project
– Last major renovation 1984
– Must improve to remain competitive
PHASE THREE
 Study options of vacating Primrose Street
– Elm Street to Lowell Avenue
 Determine best use of house and lot on
Primrose Street
 Determine best use of current Rectory and
Office building
PHASE FOUR
 Consider purchasing land (homes) along
Wendell Avenue for future development
– Parking Area
– Playground Expansion
– Additional Access for traffic flow
Proposed Development Plan
Phase 1
Proposed start date in October 2006
Pastoral Care Center
What is it?
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9 Private offices (2 of the 9 are for growth)
1 Conference room
2 Records storage rooms
Mechanical room
Lobby and reception area
Restrooms
Work Room for staff & volunteers
Proposed site
Pastoral Care Center
Why Do We Need It?
 Current office building has numerous structural
barriers for efficiency and safety: including “fire trap”
in basement, lack of handicapped accessibility
crossing Elm St. for parking.
 Several costly repairs needed: window replacement,
foundation cracks, roof repairs and chimney leak.
 Storage space is beyond capacity.
 Confidential conference space is needed.
 Over 30 parish ministries (beyond our elementary
and high school ministries) are managed or
supervised in the current space.
 Room for growth while addressing current needs.
Early Childhood Education Center
What is it?
 4 New Classrooms
– 1 Preschool - 2 Kindergarten – 1 Extended Day
 Restrooms that are “little people” friendly
 Fully Secured – Safety Priority
Proposed site
Early Childhood Education Center
Why Do We Need It?
 4 new classrooms allow us to vacate the
primary building. Cost savings of 80K in annual
operating expenses upon vacating the building.
 Prior to leasing the building on Spring Street,
our 2 Kindergarten and Preschool were housed
in the church basement.
 Intervention specialists (3) and guidance
counselor were outside the elementary building
in “vans.”
 Communication will improve among school staff
members.
Why Do We Need It?
 Library was expanded to a “Media Center”
with internet access and multimedia
availability.
 Grades 3 and 4 are now on the Main floor of
the Elementary building as opposed to
school basement classrooms.
 Classroom space is now needed due to
numerous expanded course offerings
including: Piano lab, Distance Learning
Center.
Why Do We Need It?
• One classroom will be dedicated to our
Extended Day Program for child care. This
program has a 15 year history of taking care
of children from 3 PM to 6 PM during the
school year and 7;30 to 5:30 in the summer.
• Centralized housing of children offers
increased supervision for kids and added
flexibility for church space.
MAKE$ $EN$E
 Vacating Primary Building Saves $80,000 per year
– Current operating costs for Primary Building are
between 90 and 110k per year, depending on
maintenance needs.
– Our cost of utilities and maintenance for current
church and school is $3.53 per square foot.
Using that rate the new addition would cost
$21,180.
 New façade on gymnasium
– Saves 20-30% in heating costs with new
insulation
Parking Area
What is it?
 The current parking area is inadequate:
– Special liturgies (Christmas, Easter)
– Multiple events
 Parishioners required to use neighboring
streets
– Safety Issues
– Extreme difficulty for some
– Inconvenient
Proposed site
Phase 2
Proposed start date Spring 2008
Family Gathering Center
What is it?
 Includes drive-thru canopy at south
entrance
 Large gathering space
 Coat Room
 Service (warming) Kitchen
 Storage Space
 Rest Rooms
Proposed site
Family Gathering Center
Why Do We Need It?
– Large entryway enhances our hospitality and
welcoming efforts.
– Large space can also be used for meetings,
dinners, parish gatherings, coffee & donuts,
Community Room for local events
– Equipped with video feed allowing liturgy
participation in overflow space for large events
like Christmas / Easter
– Enables parents to attend to small children
without disruption utilizing the video feed.
– Easy access from parking area with canopy.
Hanley House Renovations
 Hanley House was established in 1984 to
assist with the housing needs of low
income Senior Citizens and declared a
Parish Ministry in 1998.
 7 bedrooms, 4 bathrooms, kitchen, sun
porch, basement, and laundry room need
updated.
 Last major improvements were in 1984.
Phase 3
Proposed start date: Ongoing
Assessment Review
 Determine best use of 2 lots on Primrose
Street
 Determine best use of current Rectory and
current Office Building (5 lots)
 Study advantages/disadvantages of
vacating Primrose Street
– From Elm Street to Lowell Avenue
Phase IV
Potential costs unknown
Very much a “future” consideration
No timeline
Cost Estimates
 Phase I
– Early Childhood Education Center ~ $864,500
 Includes new façade to gymnasium
– Pastoral Care Center ~ $726,300
– Parking Area ~ $225,500
– Total Phase I ~ $1,816,300
 Phase II
– Family Gathering Center ~ $1,031,000
– Hanley House Renovations ~ $100,000
– Total Phase II ~ $1,131,000
 10% of every gift dedicated to Foundation for
Tuition Assistance and Repair and Maintenance ~
$294,730
 Total Phase One and Phase Two ~ $3,242,030
Funds Currently Available
 Total Project Cost
 Current Cash On Hand
$3,242,030
$1,250,000
– February ’06 bequest dedicated to project
 Total Project need
$1,992,030
Endowment
 By December 2006 we will surpass $1
million in our foundation.
– One Faith Many Blessings-adds $500,000
– Two recent bequests require 1/3 of the gift to be
dedicated to the endowment which totals
approximately $100,000
 We believe that 10% of each gift for this
proposed project be dedicated to the
endowment for future maintenance and
utility costs.
 New investment strategy projects an
additional $36,000 in revenues for the parish
next year.
FAQ’S
How will we afford additional building
when we do not make the budget #
posted in bulletin regularly?
 Proposed changes in phase 1will HELP
budget.
– Lower operating costs
– Plant operations will be lower on new buildings.
– Greater efficiencies
– Capital expenditure versus operating costs.
How is this different from previous
parish plans?
 Offers expanded parking and improved
traffic flow.
 The gathering space is MUCH smaller
 Addresses the needs of multiple ministries
in the parish
 Much lower capital and operating costs.
 Takes a long range approach to parish
development.
What about other Catholic Schools?
 Visionaries revealed a desire among the
community for 3 parish elementary schools
and one shared high school.
 Collaboration will continue in all other areas.
 Need to right-size at our school remains.
 Gifts given thus far are for development of
facilities at St. Charles.
Small group discussions