Transcript USED

Editing Document
Lesson 2—Part 2
Objectives (Day 1)
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Check and correct spelling and grammar
as text is entered into a document
Use the Spell Check to check and correct
spelling and grammar all at once
Use the AutoCorrect feature to correct
errors automatically and save editing time
Checking Spelling Errors

Uses standard dictionary to check
words

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The spell checker DOES NOT confirm that
the word was used correctly
Misspelled word identified by RED wavy
line
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DOES NOT always mean word is misspelled
Checking Grammar Errors
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Grammar is YOUR Job:
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Read through content and make sure each
sentence makes sense
Have good knowledge of English grammar
methods
Grammar errors will display a BLUE wavy
line
How Tos:

Right Click

Spell Check Button
Quick Access Toolbar
 Review Tab


F7
Proofreading Reminders
1.
You Need to PROOFREAD!!
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2.
Spell check does not know if the word
is USED correctly
You need knowledge of English
grammar

Make sure sentence makes
SENSE!
Using the AutoCorrect
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AutoCorrect Feature

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Corrects errors as you enter text in a
document
Advantage:
 Can
save editing time
Objectives (Day 2)
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Use the Thesaurus to replace overused words
within a document
Compare synonyms and antonyms
Use the AutoComplete feature to save time
typing commonly used words or phrases
Insert the current date and file name into a
document
Using the Thesaurus

Thesaurus

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Tool that exhibits a group of words to
replace a specific word in the document
Advantage:
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To avoid overusing of a word
To make the word easier to understand
To choose a more appropriate word
Synonym vs. Antonym
Synonym
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Words that have the
same meaning
Example:
Smart—Intelligent
 Pretty—Attractive
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Antonym
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Words that have the
opposite meaning
Example:
Hot—Cold
 Young—Old
 Near—Far
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Using the AutoComplete
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Feature that suggests the spelling
for frequently used words and
phrases

Example:
 Months
& days of the week
Adding Fields
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Field—special instruction that tells Word
to automatically insert changing data
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Insert Tab—Text Group—Quick Parts
Objectives (Day 3)
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Use the Find & Replace commands to
locate and change searched text
Apply the Find & Replace to change
multiple formats of text within a document
Finding & Replacing Text
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Find Command
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Feature that searches the document for specific
words or phrases
Home Tab—Editing Group—Find Button
 Ctrl + F
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Find and Replace Command
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Feature that finds text then replaces the specific
word
Home-Tab—Editing Group—Replace Button
 Ctrl + H
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