Transcript Document

Business English at Work
© 2003 Glencoe/McGraw-Hill
Resource to Improve
Vocabulary, Proofreading,
and Spelling
Use a dictionary to answer questions
Objectives
about spelling,
syllabication, pronunciation,
parts of speech, and definitions.
Use an office reference manual.
Select appropriate synonyms for words or
ideas.
continued
Business English at Work
PP 1-1a
Resource to Improve
Vocabulary, Proofreading,
and Spelling
continued
Apply proofreaders’ marks to identify
Objectives
changes in the
text.
Use proofreaders’ marks to identify
changes in the text.
Identify ways to improve your spelling and
use of words that you commonly confuse
or misuse.
Business English at Work
PP 1-1b
Resource to Improve
Vocabulary, Proofreading,
and Spelling
Error-Free Documents
Do not guess!
Use a dictionary, thesaurus, or office
reference manual.
Learn how to use online reference resources.
Proofread.
Business English at Work
PP 1-2
Resource to Improve
Vocabulary, Proofreading,
and Spelling
The Dictionary
Each entry word is bold-faced.
Bold-faced dots separate the word into syllables.
Pronunciation appears in parentheses after the
entry word.
Accent marks indicate primary and secondary
stress on syllables.
Abbreviations for parts of speech are in italics.
Definitions are given for each part of speech.
Business English at Work
PP 1-3a
Resource to Improve
Vocabulary, Proofreading,
and Spelling
continued
The Dictionary
Word histories (designate sources of words)
Status labels (describe words that are no longer or
never were standard English)
Irregular grammatical forms
For example, the irregular forms of the verb sit—sit,
sat, sitting
Abbreviations
Synonyms (same meaning)
Antonyms (opposite meaning)
Business English at Work
PP 1-3b
Resource to Improve
Vocabulary, Proofreading,
and Spelling
Office Reference Manual
Abbreviations
Business document formats
Capitalization rules
Commonly misspelled and misused words
Grammar usage
Number usage
Business English at Work
PP 1-4a
Resource to Improve
Vocabulary, Proofreading,
and Spelling
continued
Office Reference Manual
Proofreading and editing
Punctuation rules
Spelling rules
Technology and document production
Word division
Written communication styles
Business English at Work
PP 1-4b
Resource to Improve
Vocabulary, Proofreading,
and Spelling
Other References
Thesaurus
Company or
personal
guidesheets
• substitute words
• parts of speech
• company
recommendation
• personal trouble
areas
Business English at Work
Electronic
dictionary or
thesaurus
• user selects
words
PP 1-5
Resource to Improve
Vocabulary, Proofreading,
and Spelling
Proofreaders’ Marks
Proofreader’s Marks
Business English at Work
Draft
PP 1-6
Resource to Improve
Vocabulary, Proofreading,
and Spelling
Proofreaders’ Marks
Formatting Errors
Page numbers, enumerations, agreement of labels on
illustrations and text references, spacing
Keyboarding Errors
Transposed letters and figures, errors in typical spots
(missing syllables, double letters), zeros in figures
Grammatical Usage
Capitalization, punctuation, complete sentences, slang or
trite expressions, overused words, accurate choice of words
Business English at Work
PP 1-7
Resource to Improve
Vocabulary, Proofreading,
and Spelling
Proofreading Procedures
Alone
With Another Person
• Read from right to left.
• Read copy word for word.
• Decrease your rate of
reading.
• Proofread when there is
less noise and activity.
• Proofread after a break.
• One person reads the
original; second person
checks the new copy.
• Read all capital letters and
marks of punctuation.
• Ask a coworker to
proofread your work.
Business English at Work
PP 1-8
Resource to Improve
Vocabulary, Proofreading,
and Spelling
Electronic Proofreading
Proofread in blocks.
Use the eraser side of a pencil as a pointer on your
screen.
Use the spell checker and grammar checker.
Check references to page numbers within the text if
you revise or move copy.
Visualize the finished product.
Add words to your software dictionary.
Take frequent breaks to rest your eyes.
Business English at Work
PP 1-9
Resource to Improve
Vocabulary, Proofreading,
and Spelling
Spelling Improvement Techniques
Maintain a troublesome words list.
Be aware of exceptions to the rules (mispronounced
words or confusing spellings of words).
Take advantage of the school’s learning resource center.
Memorize troublesome words
Use mnemonic devices
Think of a goose with a feather loose.
Study spelling rules.
Use a dictionary.
Business English at Work
PP 1-10
End of
Business English at Work
© 2003 Glencoe/McGraw-Hill