Transcript Dia 1 - Lawson User Association

Automatic Document Capture
.
10-11-2010
ADC
•
•
•
•
•
•
Intro Struik
Why automated invoice processing?
Required Software
Short Demo
Challenges
Questions?
ADC
•
•
•
•
•
•
Intro Struik
Why automated invoice processing?
Required Software
Short Demo
Challenges
Questions?
Struik Foods Europe N.V.
One of the greatest kitchens in the world!
Introduction to
Struik Foods Europe
•
Founded in 1950, 100% Dutch family owned company
•
Strong acquisition track record
•
Production facilities and sales/marketing offices across Europe ,
employing app. 700 people.
•
Ready for EU regulations on Food safety of 2015, and beyond.
•
Broad product portfolio
•
Strong focus on A-brands as well as own label products
•
Dedicated focus on innovation and development.
Active across Europe
State-of-the-art production
facilities
Meeting all requirements:
–
–
–
–
–
–
Struik Foods Voorthuizen
EC food safety legislation
HACCP
BRC - A-Grade
EFSIS
TPM
IFS - Higher level
•
•
•
•
•
IFS: International Food Standard
BRC Global Standard for Food
Safety
Stichting Skal Bio Controle
Halal
Sanitation audit US Army
State-of-the-art production
facilities
Struik Foods Deutschland
Struik Foods Belgium/Chillfis
•
•
•
•
•
•
IFS: International Food Standard
BRC: BRC Global Standard for
Food Safety
Halal
Sanitation audit US Army
IFS: International Food Standard
BRC Global Standard for Food
Safety
Our most important consumer
brands
» Struik
»Ye Olde Oak
»Struik Berlin
»California
Our brands
Struik
Struik represents real Dutch and reliable quality. Struik
products form the basis for the most delicious recipes and
menus in kitchens throughout The Netherlands
•
•
•
•
Very well known brand, awareness >80%
Broad product portfolio
Brand and marketleader in various categories
In 2010 winner of various “Best introduction Awards”
– FoodAward
– Wheel of Retail
– Voted “Best Tomato soup of the country”
Our Brands
Ye Olde Oak
Ye Olde Oak is one of the most prominent brands in Great
Britain. Ye Olde Oak supplies a large assortment of high
quality, tasty hotdogs, cold meats and ready meals, being a
easy and affordable solution for many occasions, adding to
a lot of happy moments.
•
•
•
•
Very well known brand, awareness >80%
Very high household penetration
Broad product portfolio
Brand- and market leader in a/o Hotdogs
Our Brands
Struik Berlin
Struik Berlin offers a large assortment of high quality stocks,
Soups and Éintöpfe (stews) all across Germany. All
products are produced according to authentic German
recipe.
•
•
•
•
Struik Berlin, since 2009
Real challenger brand
Broad portfolio, covering most typical German varieties
Huge ambition and potential
Struik Foods Europe N.V.
One of the greatest kitchens in the world!
ADC
•
•
•
•
•
•
Intro Struik
Why automated invoice processing?
Required Software
Short Demo
Challenges
Questions?
Why automated
invoice processing?
•
•
•
•
•
Personal copies: Eliminate
Manual keying: Eliminate
Registration and allocation: Reduce costs
Late payment penalties : Eliminate
Verification and validation: Reduce costs
dramatically
How to automate
invoice processing
• Data Collection
– Receive paper and electronic invoices. Paper invoices run
through enterprise capture and e-invoices through
consistency checks.
• Transfer into M3 and process
– Checks + validations against M3 data. Allows for
automated posting
ADC
•
•
•
•
•
•
Intro Struik
Why automated invoice processing?
Required Software
Short Demo
Challenges
Questions?
ADC
Required Software
Software:
• ReadSoft INVOICES
•
•
•
•
•
Scanning Module
Interpretation
Verification
Transfer
Optimization
• ReadSoft COLLECTOR
• MS SQL Server 2000 of 2005
• Windows XP (Workstation)
ADC Flow
Scanning
Supplier invoices
Invoice images
TXT file
Image folder
Movex ADC
Scanner
Eyes
& Hands
Invoices
ReadSoft
INVOICES
MVXDTA
ADC Flow
Collector
• COLLECTOR
COLLECTOR
system
INVOICES
Mailboxes
or folders
Manager
COLLECTOR
client installation
Mail
server
Interpret
COLLECTOR
database
Verify Transfer
ADC
•
•
•
•
•
•
Intro Struik
Why automated invoice processing?
Required Software
Short Demo
Challenges
Questions?
ADC
Short Demo
Scan
Interpret
Verify
Transfer
ADC
Short Demo
Readsoft Invoices
In the scanning phase, the paper invoices
are digitized into TIFF images.
ADC
Short Demo
Scan
Interpret
Verify
Transfer
ADC
Short Demo
In the interpret phase the scanned
invoices are verified and connected
to the right supplier and division.
ADC
Short Demo
Interpret is ready.
Next step is the
verification of the
scanned invoices.
ADC
Short Demo
Scan
Interpret
Verify
Transfer
ADC
Short Demo
Scanned invoice on screen
and around the recognized
parts of the invoice are
squares.
ADC
Short Demo
ADC
Short Demo
By choosing the different parts of the
invoice, the place is marked on the
scanned invoice.
In this case we choose the purchase
order number. In case of false
interpretation we can change this value.
ADC
Short Demo
When all the information is
checked and there are no more
errors,
the invoice can be approved by
clicking on the “Approve” button.
C
ADC
Short Demo
Scanned, interpreted and verified
invoices are now ready to be
transferred to the AP module of Movex.
Scan
Interpret
Verify
Transfer
ADC
Short Demo
M3 API
Readsoft Invoices
Movex API’s are used to transfer
the data to the M3 database
ADC
Short Demo
After the transfer from Readsoft the Invoice is in M3 (not yet updated to
AP) and can be found using the program APS050.
Before we update
this invoice to GL we
check if all the data is
correct
ADC
Short Demo
In case of errors or warnings, we can change or accept the
error/warning.
ADC
Short Demo
With a click on the “Document” button we
can view the image of the invoice.
An external Windows program is used
to view the TIFF-image In this case MS
Office Document Imaging is used and
all the pages are included in the TIFFimage.
Note:
Each PC that wants to do this needs to
have a special DLL registered,
otherwise it will not work.
ADC
Short Demo
When all data is correct, we can update the invoice to AP,
so the invoice will be visible in AP.
ADC – Short Demo
After Update
Before Update
After the invoice is updated, it also have a voucher number
ADC
Short Demo
Invoice is now in AP
and follows the
‘normal’ flow of
approval etc, with this
advantage:
Each person that
must approve the
invoice can view an
image of the invoice
on his/her screen.
ADC
Short Demo
Invoice is approved for payment
ADC
•
•
•
•
•
•
Intro Struik
Why automated invoice processing?
Required Software
Short Demo
Challenges
Questions?
ADC
Challenges
• Standard installation MS SQL Database
– ‘Full Logging’ on Database
• Disk space problems
• Images (at first) not reachable from users via WAN
• All images accessible by all users (Security issue)
• PO and Invoice not belonging to the same division
– Intranet page created for check
• Credit notes not recognized as “a credit note”.
• Target: receive more invoices “electronically”
• PO’s for ALL deliveries
ADC
Questions?
?