Transcript Executive Director Couture Brief - National Contract Management

NCMA Operations Report
to the
Executive Council &
Board of Directors
December 5-6, 2003
Neal J. Couture, CPCM
Executive Director
NCMA's vision is to lead and represent the contract management
profession as the association of choice.
Management
Status of Actions from the
Board of Directors July 18-19, 2003
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AOG Policies posted.
Fellows awards processed.
Honorary Life Member awards processed.
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Membership Database System
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Successes
Event registration processing.
Volunteer positions tracking.
Financial system integration.
Problems
Membership report queries.
Some individual records contain errors.
Plans Delayed
Members go online and update their own record (1/04).
Obtain demographic information (1/04).
Certification application status (3/04).
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Staff
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Hired Director of Marketing – Karen Wilson – to
start immediately
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Heidi Salkeld appointed Director of Member and
Chapter Services
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Will focus on membership recruitment program
Will focus on membership database, customer
service, and chapter relations
Advertising for Contracting Subject Matter Expert
to start February 2004
Staff restructuring in January 2004 to maintain
16 person headcount
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Membership
&
Chapter Relations
Total Membership
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Membership continues to decline – 18,000
Short term action:
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Major membership drive starting in January
Mid-term actions:
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Marketing resources, national recruitment
Lead generation practices
Better understanding of what’s happening through
improved analysis of our membership trend data
Membership recruitment plan
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Membership Recruitment Plan
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Development of expanded marketing
campaign that includes:
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2004 membership promotion campaign
Partner marketing (education providers,
advertisers, corporate sponsors)
Key stakeholder advocacy
Packaged memberships (ie. w/conference
registration)
Trial memberships
Group memberships (streamlined processes)
Other direct marketing activities
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Membership Promotion Campaign 2004
Sponsor a new member and receive $20
off your next membership renewal.
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Last several years “lottery” approach yielded fewer new
members
Limit of 5 ‘coupons’ per renewal
Paid for by initiation fees of the new member
Developing administrative processes
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Chapter Status
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143 current chartered chapters
110 chapters have submitted rosters
(increase of 30 from 7/03)
82 chapters have submitted fiscal year
2003 financials (14 in 7/03)
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Rebates Payments Status
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Payments for the November 2002 rebate
(for period 5/02-10/02)
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Payments for the May 2003 rebate (for the
period 11/02-4/03)
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All eligible chapters paid (100%)
All eligible chapters paid (100%)
$20,904 remains in accrued expense
Payments for the November 2003 rebate
(for period 5/03-10/03 being calculated
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Pay outs starting in December 2003
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Leadership Summit
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Las Vegas, Nevada
Circus Circus Casino
June 4-5, 2004
Moved date at suggestion of last year’s
attendees
All volunteers at all levels are invited
Room rates from $39/night up to $79/night
$50 registration fee
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NCMA Intranet
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Username = 6 digit member number
Password = Last name
Accounts set up upon receipt of rosters
Next User Training will be held in January
10 new region and chapter websites set
up
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Education
Certification Preparation Products
Federal
Knowledge
Module
Commercial
Knowledge
Module
Available
May 2004
General
Business
Knowledge
Module
May 2004
Study Manual
March
2004
125 units
sold!
125 units
sold!
E-course
March
2004
March
2004
January
2004
February
2004
January
2004
March
2004
Study Guide
Seminars
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NES Series
Best Contracting Practices in
Business
Service Contracting
Fall 2003
February 2004
Defense Authorization Act of February 2004
2004 with SARA Provisions
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Audio-Seminar Topics
7/03 Government Contracting Update
7/03 Federal Prevailing Wage Laws
8/03 Supply Chain Management
9/03 Capture Life Cycle Management
10/03 Winning Government Business
11/03 Evolutionary Acquisition & Spiral Development
12/03 Weighted Guidelines for Government Contracting
1/04 Service Contracting
1/04 Government Contracting Update
2/04 Intellectual Property
2/04 Software Licensing (Part 1 – Sellers)
3/04 Software Licensing (Part 2 – Government Buyer)
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Conferences
East Coast Conference 2003
Tysons Corner, Virginia
December 8-9, 2003
Goal
Projected
324 attendees
32 exhibits
$227,000 revenue
$67,000 net surplus
325 attendees
32 exhibits
$222,000 revenue
$62,000 net surplus
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World Congress 2004
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Program in final development
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More than 100 abstract submissions
April 26-28, 2004
accepted
Keynotes and panelists invited Renaissance Orlando Resort
Exhibit and sponsorship sales
50% sold (ahead of schedule)
Job Fair
Pre-conference certification
preparation seminars
SBA Small Business Fair couldn’t
be worked out
at Seaworld
Orlando, Florida
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West Coast Conference 2004
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PCC approved Long Beach
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Hyatt Regency Long Beach (site of
WC2002 lodging)
Brand conference “aerospace &
defense”
Increase exhibit sales
July 15-16, 2004
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Commercial Conference 2004
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Continuing site
comparisons for
recommendation to
the PCC:
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Boston, Massachusetts
Miami, Florida
New Orleans,
Louisiana
September 2004
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East Coast Conference 2004
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PCC approved Northern Virginia area
for site search:
RFP out to facilities
 Brand conference “federal contracting”
 Increase exhibit sales – more space
 December 2004
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World Congress 2005
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Updating research for recommendation to
the PCC. Sites considered include:
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Las Vegas, Nevada
Washington, DC
San Antonio, Texas
San Diego, California (or Long Beach)
Denver, Colorado
Decision for 2005 will be made by March to
enable promotion at Orlando in April
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Certification
Certification
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Commercial Module beta extended
through December 2003 to obtain more
data
Marketing deferred…shifting budget to
membership marketing
Portfolio of preparatory products selling
well, more products to be released
through spring 2004.
Continue to pursue DoD equivalency
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Communications
Contract Management Magazine
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Negotiating printing contract renewal.
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Will improve cycle times and delivery
reliability.
Will enable more pages.
Will be perfect bound – a more professional
product.
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NCMAJobs.com
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Ad sales continue to surpass budget
projections
89 searchable jobs
1269 searchable resumes
868 registered employers
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