Transcript Slide Layout - University of Delaware

PowerPoint 2010
Tips & Techniques
IT-Academic Technology Services
IT-Client Support & Services
University of Delaware
Session Goals
1. Define presentation elements: i.e.
hyperlinks.
2. Review basic concepts.
3. Introduce tools to enhance presentations.
4. Hands-on session includes practical
application.
Content
• Clarity
 Know the message.
 A single mission that can be stated in a simple
focused sentence.
• Simplicity
 Simple text and images support the story without
distracting from the presenter.
• Brevity
 “Never use two words when one will do.” – Thomas
Jefferson
• Engagement
 The message must have meaning to your
audience.
Clarity
Simplicity
Brevity
Engagement
Slide Layout
• Home ribbon
 Slides group => Layout
o Title
o Title and content
• Placeholders vs. Textboxes
 Placeholder: non-printing insertion guide for
content included in most slide layouts
 Textbox: movable, resizable container for
text or graphics added to individual slides
Choose a Theme
• Design Ribbon => Themes
 Select a theme.
 Edit the color palette, font group, and effect to
shapes as desired.
• Design => Background group => Background
Styles.
 See options related to the chosen theme
• Office of Communications and Marketing
PowerPoint Templates: www.udel.edu/ocm
Images, Smart Art and Charts
• Insert ribbon
 Images group:
o Picture: your pictures
o Clip Art: Microsoft-provided media
o Screenshot: captures images
o Photo Album: collection of images from a single folder.
 Illustrations* group:
o Shapes: lines, rectangles, arrows, callout boxes, etc.
o Smart Art: list, process, hierarchy, matrix, relationship.
o Chart: column, line, pie, bar, and more.
* Illustrations update to match current theme styles.
Printing Hand-outs
• File menu => Print
 Settings (to print directly from PowerPoint)
o Determine the best layout for you
o Slides
o Outline
o Hand-outs
o Notes
 Save & Send
o Create Handouts (sends information to Word for
additional formatting flexibility)
Animations movement added to individual elements
1. Animations ribbon => Animations group
• Text box:1st level paragraphs => introduce speaking
points
2. Custom Animation to draw attention to specific
elements, i.e. image entrance, emphasis, or
exit
Transitions the effect as slides are advanced
1. Animations => Transition
• Add to a single slide or apply to all.
• Animations ribbon => Transition to this Slide =>
Advance Slide “On Mouse Click” gives presenter
full control.
• For more advanced presenters: Consider setting
the slide to advance automatically AND on mouse
click.
Advance Manually vs. Recorded Timings
1. Slide Show ribbon => Set Up group =>
Rehearse Timings allow the pace of the
presentation to be saved.
• An ideal method for presentations that will advance
automatically, i.e., at a kiosk.
• Uncheck the “Use Timings” checkbox if content is
delivered by a presenter.
Sounds…Movies…Narration
• Insert ribbon => Media
group => Video or Audio
 Short videos or sound
clips can support your
message.
• Slide Show ribbon =>
Record slide Show
 Capture narrations or
add a relevant
testimonial.
These directions are only necessary for those
using pre-2010 versions of Powerpoint
Packaging Your Presentation
1. Images and sounds are usually embedded within
the file.
2. Music, narrations and videos are more often
external files.
• Keep files in a single folder for transportation on a
USB/thumb drive.
• Office Button => Publish => Package for a CD
ensures that all necessary presentation files and a
PowerPoint player are copied into a single place
for deployment: a CD, shared drive, or folder.
Hyperlinks and Additional Resources
1. Online Tutorials
A. www.microsoft.com
• Select: Office => Office Online Training and Demos

Type search keywords: “interactive reference guide” to
find Flash demonstrations that illustrate tool locations in the
new version.

Or, select any Office product in the “Browse by program”
section in the middle of the page.
–
Direct link to: PowerPoint 2007 Training.
2. IT-Support Center: [email protected] or 831-6000