Transcript The Good, Bad & the Ugly

Module I4 Session
12
The Good, Bad & the Ugly
SADC Course in Statistics
Introduction
• PowerPoint is an important tool for
delivering messages effectively
• Success depends on
– Planning
– Organizing
– Delivery
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Understanding Audience
• Who
– Position
– Understanding of topic
• Why
– Reason for sharing the message
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Audience cont.
• Some people can be open to new ideas and are therefore more
prone to give you a favourable hearing; others are sceptics and will
resist new ideas and so are unlikely to give you a fair hearing. You
have to therefore try much harder to win them over.
• Of course you might have no idea what to expect – unless these
are people you ordinarily interact with
• Therefore you must be prepared to meet a mixture of types at your
presentation and prepare accordingly.
• What does this mean in practical terms? It means that in your
presentation you need to make your reasoning convincing - logical
and strengthened with information, and facts.
• You may still get questions which sound unreasonable to you but
answer them firmly but politely and do not get into arguments, or
belabour a point unnecessarily. It is better to agree to disagree
rather than focus on one person and one question. Or you can
always offer to discuss it later with the person on an individual
basis.
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Structure of Talk
• Possible division
– Introduction, main
message (body),
conclusion
– 10% for introduction,
70% of the talk will be
devoted to the main
message, 20% for the
conclusion
Introduction
10%
Main Body
70%
Conclusion
20%
Conc
20%
Intro
10%
Main
70%
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Focus on body
– Give essential information
– Use simple language
– Don’t use acronyms , which audience are not
familiar with
– TABLES, GRAPHS ETC SHOULD BE USED TO
CLARIFY POINTS, NOT TO REPEAT TEXT.
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Formatting is very crucial
• Choice of type and size of fonts can help or
hinder clarity
• Colours have a huge effect on the audience
– Some are soothing
– Some jar on the nerves
– Some combinations enhance the readability
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(de)Enhahncing presentations
• Adding clip arts, pictures, music
• Adding sound
• Adding animations
• Changing transitions
• Links – which work sometimes
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Tips for Success
• Familiarize yourself with the environment
where you will be presenting
• Make backup copies
• Have contingency plans
• Let the audience know what to expect – in
terms of handouts , question time etc
• Have speakers notes for yourself
• Check your presentation for errors,
omissions etc
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Polish your skills
•Confidence, enthusiasm
•Clear well modulated speech
•Steady pace
•Eye contact with the audience members
•Sensitive to culture & context
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