Transcript Societies Committee Training

September 2016
Please sign in at the front
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Student-led charity, separate from the University
“Representing and supporting students to develop
and achieve”
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YOU are a member!
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Main services:
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Hemi
Bar
Student Groups
Volunteering
Impartial advice
Hemaka Pathiranage
VP Student Activities
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Andy Wager
Student Engagement co-ordinator
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Hannah Chenneour
Sports co-ordinator
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Hemi
Officers 2016/17
Hemi
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Implement more intra-mural activities
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Produce one magazine per semester detailing and promoting student
achievement
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Promote the WISE programme and increase awareness and participation
from our students
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Raise awareness of the arts and cultural and religious groups on campus
and their activities
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Introduce Welfare and Inclusivity Officer role into all sports teams as
mandatory committee member
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Hemi
Increase SU involvement in national fundraising events eg Children in
Need, Comic Relief Sport Relief etc., and partnership with University in
cross campus delivery
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Student Council
◦ 2 members to represent Societies
 1 Academic Societies Representative
 1 General Interest Societies Representative
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Get involved with:
◦ Promoting Arts and Culture
◦ Organising Societies Ball
Hemi
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Hemi
Chair - be the CEO!
Treasurer – more than
just getting money in/out
Secretary – more than just taking notes
Other roles – check constitution, previous
committee, or talk to us about your role
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Chairperson (or representative) of the society
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Share your plans/events
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Suggest improvements for the societies’
community
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Network with other societies
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Work together to run collaborative events
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Join the Facebook group forum
Hemi
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Talking to Students
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Staff and Students
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Different Locations
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Answering Questions
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Getting Feedback
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Promoting Events and Services
Hemi
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Think of your society as a business!
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Hold regular committee meetings and events
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Book rooms – [email protected]
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Printing – send to [email protected]
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Get professional!
Andy
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You AND your committee are
volunteers
Committee can log:
◦ Meetings (committee + SU)
◦ Emails with members/sponsors/
instructors/guest speakers etc.
◦ Admin and paperwork
◦ Social media
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Andy
www.worcsu.com/volunteer
1)
Smile for Joel
2)
Student Vote
3)
RAG Officer’s Choice
Andy
?
http://www.worcsu.com/
volunteer/ragcharities
Kate Gynn
Academic and
Welfare Advisor
[email protected]
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Kate
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All events and activities must have a
nominated responsible person in attendance
◦ They are there to take charge and assess initially in
the event of an incident or injury
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Andy
No injured student is left on their own!
Ensure personal belongings (Wallet, phone
etc...) are not separated from the student if
they are hospitalised
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Andy
Treated onsite without further medical
treatment needed (i.e. first aid only)
An Incident report form needs to be
completed and returned to the SU within 24
hours
http://www.worcsu.com/sports_activities/res
ources/
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Andy
Call Paramedic
Please inform us in the following order (If you are unable
to get through please try the next number on the list)
1.SU office 01905 543226
2.SU mobile 07530865091
3.SU Welcome Desk 01905 543210
4. In an emergency & out of working hours UW Main
Reception 01905 855000 or Security on 07977973956
IF ON UW SPORTS FACILITIES
Inform Sports Centre Reception
01905 542333
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Andy
Conscious = Own responsibility to inform ICE
Un-conscious = Accompanying person to
contact UW Main reception 01905 855000 or
07977973956
The Students’ Union will do all it reasonably
can to assist with the situation. Please be
aware that members are covered by personal
accident insurance, however may have to
reclaim expenses.
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‘A high energy electric shock, given to the heart in some types of cardiac
arrest, may restore a more stable rhythm. This is called defibrillation,
and it's an essential lifesaving step in the chain of survival.’ – British
Heart Foundation
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A defibrillator, or AED (automated external defibrillator), is a battery
powered, small, lightweight device that analyses a person’s heart rhythm
and can recognise irregular heart rhythms such as ventricular fibrillation
(VF) or ventricular tachycardia (VT) – also known as Sudden Cardiac
Arrest.
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Combined with the immediate application of CPR, a defibrillator is the
only form of treatment for someone who has suffered a cardiac arrest
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If used within 3-5 minutes of a person collapsing, their survival chances
increase from
6% to 74%.
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Without a defibrillator, survival chances decrease by approximately 10%
per minute after a cardiac arrest.
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Main Reception & Sports Centre- If you think someone may need one, go
get it immediately. NO Training needed to use.
Andy
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The SU uses JSW for clothing
supply – same as Uni-branded
◦ High quality and reliable
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Process
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Andy
Liaise with supplier (JSW or other)
Send quote and customisations
Product created on your webpage
Andy will order and pay via invoice
All society clothing must have
the Tramps logo on
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10am -3pm in the Sports Centre
◦ Access from 9:30am
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PAT testing of any plugged electrical items
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New and stored #TeamWorc banners
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Please email any printing as attachments ASAP
◦ Welcome Desk – [email protected]
◦ No. of copies, paper size, collection date
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Speaker = “Any organiser or other person
invited to address the meeting other than
members of any audience at that meeting”
Counter Terrorism and Security
Act 2015 (Prevent Duty)
Complete the guest speaker form at least 2
weeks before the planned date of the event
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Andy
Send forms to [email protected]
4 weeks if you suspect potential problems
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Andy
All societies using UW facilities need to complete a Risk
Assessment with the Sports Centre when they complete their
Service Level Agreement (SLA) – Stu, [email protected]
You need a Risk Assessment for all trips/events in addition to
your normal activities
Link to Risk Assessments
http://www.worcsu.com/sports_activities/resources/
Tell us what you are doing! If a satisfactory risk
assessment is not completed and signed off by
the SU, your society may not be insured!
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Support to all clubs and societies
All receipts to be paid in at the Welcome Desk
Ensure all products are set up on MSL
All payments will be made via BACS – no cash
◦ Weekly payment run – plan ahead
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No longer have the Accounts Books, new
spreadsheet available, populated by Finance
(always up to date)
Budget Review in January (expect a call sooner if in
debt)
Rob
SU contracts
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Rob
Your deal is a contract - keep up your end!
Dave
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Dave
Marketing and Communications
Coordinator (me!)
Marketing and Communications
Assistant (being recruited now)
Social Media and Promotions
Assistant
Designers (x2)
Photography and Film Assistant
Help the SU and the Student Leadership organise
and deliver its services, events and campaigns to
students by:
 Promoting these via Social Media, the website,
email and physical promotional material
 Designing and producing this promo material
 Developing and providing technical support for
the website
 Feeding back to students about events and
campaigns
 Providing support delivering services such as NUS
Extra and to events like Welcome Week
Dave
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Dave
Facebook
Twitter
Instagram
Snapchat
LinkedIn
Any others??
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Facebook
◦ www.facebook.com/WorcesterSU
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Facebook
◦ www.facebook.com/peartreebar
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Twitter
◦ @WorcesterSU
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Instagram
◦ worcsu
Dave
Dave
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Dave
Officer campaigns
Bar events
Sports club and societies
successes and events
Elections
Volunteering stories and
events
Important info for
students!
Dave
[email protected]
Chris Greaves
Bar Manager
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Chris
Dominic
Sales Executive University+
Hemi
Tramps
Event
Date and time
Sports and Activities Fair
21st September 2016 Sports
Centre 10am-3pm
High Risk Sports H&S Training
3-4.30pm BY1150
28th September 2016
RAG week
TBC
Volunteering week
w/c 20th Feb 2017
Hemi
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Social welfare - Anne Nicholls
◦ EE 1107 (Cotswold B)
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Entrepreneurship – David Bozward and
Nicholas John Bancroft
◦ Urwin Lecture theatre