Transcript PowerPoint 101

Power Point 101
Getting Started with Power Point
Company
LOGO
Three types of presentations
Speaker-led
Self-running
Interactive
•Linear
•Linear
•Non-Linear
•Controlled by
presenter
•Music,
pictures,
clipart, etc.
•Controlled by
user/viewer
•Supplement
NOT Supplant
•No presenter
necessary
•Games,
kiosks, etc.
Next: Power Point Dos and Don’ts
DON’T
In a recent online survey of 688 people who
regularly view PowerPoint presentations 62%
said that their top annoyance is when the
speaker reads the text on the slide word for
word. If you have a lot to say about a particular
slide that’s OK but you should NEVER use the
slide as a cue card and read everything to the
audience. Use the notes page and print out your
notes if you need a reminder. Put as little text on
the slide as possible and refer to your notes if
necessary.
DO
 Put important points on slide.
 Use speaker notes.
 Elaborate on the important points.
DON’T
 Do not overload your slide with too much
text. Generally when slides are filled with a
lot of text the audience is too busy reading
the words rather than listening to you. Or,
if they are listening to you they aren’t
reading the words on the slide. Try to limit
your words to 6 words per line and no
more than 4 or 5 lines on a slide. If you
have a lot of info you must include, use
more slides.
DO
 Use bullets
 Keep text to a minimum
DON’T
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Don’t use font sizes smaller than 28.
DO
 Use font sizes larger than 28.
DON’T
 Use busy backgrounds that make it hard
to read the text.
DO
 Use softer backgrounds
DON’T
 Use clashing colors
DO
 Use colors that work well together
DON’T
Overuse animation effects.
Use annoying PowerPoint effects
EVER!
DO
 Use animated effects sparingly.
 Only animate points you wish to
emphasize.
DO
 Keep the flow and format consistent.
 Change the look or flow of the
presentation unless there’s a good reason.
DON’T
DON’T
 Use long videos to fill
time.
 Start video
automatically.
DO
 Use short video clips.
 Use videos to break
up a long
presentation.
 Start video “On Click”
DON’T
 Overuse Clipart and Graphics
DO
 Use clipart or pictures when relevant.
 Ex: My pride and joy
DON’T
 Copy/Paste images off the Internet.
DO
 Download images and Insert onto slide.
DON’T
 Set your presentation to Auto Advance the
slides
DO
 Advance slides on Click.
DON’T
 Abruptly end the presentation.
DO
 Use an end slide.
Miscellaneous DON’Ts
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Skip over slides.
Use too many figures and charts/graphs.
Go in cold.
Wing it.
Experiment at the last minute.
Miscellaneous DOs
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Backup your presentation often.
Practice the presentation.
Practice using the equipment and test.
Always have a backup plan.
Use Spell Check
Save as a Power Point Show.
Allow audience to process the slides.
Use the B key!
Know your material.
Next
Before you begin…
Before you begin
 Storyboard, outline
 Create filing system
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PP Presentations folder
Separate folder for each presentation
 Save before you type even one letter
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Save as you go – OFTEN
 Collect multimedia
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Save as… into appropriate folder