Transcript Title

HKDSE 2015
September Registration
1
Two User Roles
School Principal
校長
Use the User IDs (i.e. User IDs ending
with P001 or P002) assigned by the
HKEAA and the login password
 School Examination Officer (SEO)
考試事務主任
Use the User IDs assigned by their School
Principals/School Administrators and the
login password

2
Workflow
Preparation
Submission Endorsement
WebSAMS
School
Examination
Officer
Non-WebSAMS
3
www.hkdse.hkeaa.edu.hk
5
Screen Design of REG
Menu bar
Exit Registration
Switch
the displaySystem
language at any
time of any process
Click to collapse
the menu on the
left hand side
6
Workflow
Preparation
Submission Endorsement
WebSAMS
School
Examination
Officer
Non-WebSAMS
7
Entry Data File from WebSAMS
8
Entry Data File from WebSAMS
9
Entry Data File from WebSAMS
If there are more than 1 WebSAMS files of the
same class uploaded to the Registration System,
the latest record will be highlighted.
represents all the records in the
represents none of the record is
file are uploaded successfully
uploaded successfully
represents only some records are
uploaded successfully
10
Choice of Exam Centre District
Mapping
HK Island
Home District Council
in WebSAMS
Choice of Exam Centre District
in HKEAA Registration System
Central & Western
Central and Western District
Wan Chai
Wan Chai District
Eastern
Eastern District
Southern
Southern District
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Choice of Exam Centre District
Mapping
Kowloon
Home District Council
in WebSAMS
Choice of Exam Centre District
in HKEAA Registration System
Yau Tsim Mong
Yau Tsim Mong District
Sham Shui Po
Sham Shui Po District
Kowloon City
Kowloon City District
Wong Tai Sin
Wong Tai Sin District
Kwun Tong
Kwun Tong District
Sai Kung
Tseung Kwan O District
12
Choice of Exam Centre District
Mapping
New Territories
Home District Council
in WebSAMS
Choice of Exam Centre District
in HKEAA Registration System
Kwai Tsing
Kwai Tsing District
Tsuen Wan
Tsuen Wan District
Shatin
Sha Tin District
Tai Po
Tai Po District
North
North District
Tuen Mun
Tuen Mun District
Yuen Long
Yuen Long District
13
How to select Ma On Shan
District?
If the “District” in the candidate’s address
can match the letter combination of “Ma On
Shan” (e.g. maonshan, MA ON SHAN) and
his/her home council district is “Shatin”, the
Registration System will automatically
choose “Ma On Shan” as the choice of
examination centre district for the respective
candidate.
14
Choice of Exam Centre District
Mapping
Islands
Home District Council
in WebSAMS
Choice of Exam Centre District
in HKEAA Registration System
Islands
Tung Chung
15
Workflow
Preparation
Submission Endorsement
WebSAMS
Principal
School
Examination
Officer
Non-WebSAMS
16
Upload File Manually
Input
Subject Code
File Upload
17
Input School Subject Code
18
Input School Subject Code
Rollover of the same
subject code setting of
Exam Year 2014 to
2015
19
Input School Subject Code
Select suitable grouping method
for “Mathematics”, “Combined
Science”, and/or “Technology and
Living”.
20
Input School Subject Code
The mapping code for Business,
Accounting and Financial Studies (BAFS)
will be separated into two:
(1) Accounting
(2) Business Management
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Input School Subject Code
Click the Category B
and Category C tags
to check the subject
codes.
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Upload File Manually
23
Upload File Manually
Remove all the existing
records of the data file and
replace them by the new
entries in the file
Add the file entries to the
system without removing
the records
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Upload File Manually
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Workflow
Preparation
Submission Endorsement
WebSAMS
Principal
School
Examination
Officer
Non-WebSAMS
26
Create Candidate Entry
Choose class level “S5” to
register “the ApL Subject
Only” for S5 repeater.
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Create Candidate Entry
28
Supplementary Information –
Music
For Music: to select candidate’s
performing instruments/voice for the
Practical Examination (Paper 4B),
For Music: to upload the supporting
select their paper options or apply
document for application for paper
for paper exemption (Paper 4B /
exemption (Paper 4B/ Paper 4C).
Paper 4C).
ForPhysical
PhysicalEducation:
Education:toto
For
upload
Health Declaration
select
candidate’s
physical
Form. for the Practical
activities
Examination (Paper 3)
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30
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Review Candidate Entry
Edit Candidate Information
Back to previous page
Delete entry
Edit Subject Selection Download CEIC
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Workflow
Preparation
Submission Endorsement
WebSAMS
Principal
School
Examination
Officer
Non-WebSAMS
33
Update Candidate Entry
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Update Candidate Entry
Group Amendment:
(1) Personal Particulars
(2) Choice of Examination District
(3) Examination Fee Remission
(4) Subject Paper
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Update Personal Particulars
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Update Choice of Examination District
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Update Examination Fee Remission
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Update Subject & Paper
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Workflow
Preparation
Submission Endorsement
WebSAMS
Principal
School
Examination
Officer
Non-WebSAMS
40
Download Candidate Entry
Information Checklist (CEIC)
Download CEIC by class and
save the file in your local drive
41
Workflow
Preparation
Submission Endorsement
SAMS
Principal
School
Examination
Officer
Non-SAMS
42
Submit to Principal
Tick  to expand the
result table to show more
details
Go to previous/next
page
Choose no. or records
(10/20/30) shown on
each page
Submit to Principal
Submit to Principal
45
Email Alert to Principal
46
Workflow
Preparation
Submission Endorsement
WebSAMS
Principal
School
Examination
Officer
Non-WebSAMS
47
Endorse Candidate Entry
by Principal
Tick  to expand the
result table to show more
details
Choose no. or records
(10/20/30) shown on
each page
Go to previous/next page
48
Endorse Candidate Entry
by Principal
49
Email Alerts to
SEO & Candidates
Demand Note Printing
Notification
SEO
Payment Reminder
Candidates
50
Reject Candidate Entry
by Principal
51
Email Alert to SEO
Rejection Notification
SEO
52
Workflow
Preparation
Submission Endorsement
WebSAMS
Principal
School
Examination
Officer
Non-WebSAMS
53
Download and Distribute
Demand Note
Download Demand Notes by
class and save the file in
your local drive
54
Download Outstanding Payment List
Download Outstanding
Payment List to check any
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unpaid records
Download Candidate Entry
Information Summary
Download Candidate Entry
Information Summary to view the
details
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Enquire Candidate Entry
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Enquire Candidate Entry
Tick  to expand the
result table to show more
details
View candidate entry
Choose no. or records
(10/20/30) shown on
Checklist /
eachDownload
page
Demand Note of
individual candidates
Go to previous/next page
58
Amendment Period
17 November – 29 November
(Tentative)
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Application for Subject Amendment
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Application for Late Entry
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Late Exam Fee Remission
Application
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Tips for preparing registration
entries
Preparation:

Download and read the following documents before the
start of registration:
(1) Examination Circular No. (2) 2014/2015
(2) Examination Circular No. (3) 2014/2015
(3) Instruction to Applicants (School Candidates)
(4) Other related documents
Those documents can be downloaded from the HKEAA
website and the main page of the Registration System.
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Schools using WebSAMS to note:





Download the parameter file for the September 2014
Registration from CDS.
Retrieve the EFR data from the SFAA module of WebSAMS.
Set up the subject mapping (including Cat. A, B & C) before
file extraction.
Ensure the following entry information: (i) personal particulars,
(ii) contact information (including email address), (iii) subject
and paper; (iv) and level of assistance for EFR (if applicable)
of each candidate have been updated in WebSAMS before file
transmission to the Registration System.
Special attention:
If you have generated the checklist (by class) from the
Registration System and wish to re-send the data file from
WebSAMS, you have to release the “Lock” in the Registration
System for accepting the file transmission. This is to avoid
schools mistakenly sending the file and replacing the revised
data which might have been confirmed by their students
through the checklist.
Please refer to section 3.2.1.1 of user manual for the details.
Before submitting the entries to Principal for endorsement




Have you updated the subject entries (including Cat. A, B and C)
for the candidates?
Extra care must be exercised in indicating the choice of
subjects, papers / modules / sets / language medium of subjects
entered.
(Note: Starting from 2014/15, the two modules of BAFS has been
separated into two in the subject selection list. )
Have you updated the supplementary information of Music
and PE subjects for the candidates?
Ensure correct ApL subjects have been selected because
some of the course names are very similar.
Have you updated the level of assistance for EFR application?

Print the Candidate Entry Information Checklists (CEICs) for
the candidates concerned to verify their entry data and update
the registration records if requests for amendment are received.

Submit the completed entries to Principal for endorsement.
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Pending Principal’s endorsement

Principal should endorse the entries on or before the
closing date of 9 Oct 2014.
After endorsement by Principal

Print the demand notes and distribute them to individual
candidates for payment of examination fee by 11:59 pm on
16 Oct 2014.
Before payment deadline

Check the “Outstanding Payment List” and remind the
candidates to settle the payment by the deadline. Otherwise,
supplementary fee of $266 in addition to the subject fees
will be charged between 17 Oct and 5 p.m. 22 Oct 2014.
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After registration period

Regular check the reports from SFAA Module of
WebSAMS and update the late EFR application through
the Registration System according to the specified period
provided in the Examination Circular No. (3) 2014/2015.

Late Entry and Subject Amendment Period:
17 Nov 2014 to 29 Nov 2014 (Tentative)
Please refer to para. 11 of the Exam Circular No. (2) for
the details.
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Send To
E-mail Notification/Reminder
Confirmation Reminder
Rejection Notification
Print Demand Note Notification
Once after the candidate
entries are endorsed by
principal
Endorsement Notification
Once after the candidate
entries are submitted by
SEO
Endorsement Reminder
6 Oct 2014
Entry Cancellation List
27 Oct 2014
Entries Endorsed Notification
School
Candidate
2 Oct 2014
Once after the candidate
entries are rejected by
principal
SEO
Principal
Time
Payment Reminder
Payment Confirmation
Entry Cancellation
Two hours after the
candidate entries are
endorsed by principal
13 Oct 2014
Once after payment is
matched
20 Oct 2014