Transcript FERPA Do’s and Don'ts - Whitworth University

Whitworth University Faculty and Staff

Do:
◦ Notify the Registrar’s Office of requests of
information maintained in student records
◦ Refer student transcript requests to the Registrar’s
Office
◦ Keep sole possession notes that are necessary for
fulfilling your job responsibilities

Do Not:
◦ Release information for which you are not the
custodian of
◦ Display student scores or grades publicly in
associate with names, Social Security numbers,
Whitworth Student ID numbers, or other personal
identifiers
◦ Place graded papers/exams in publicly accessible
places allowing others to have view of grades and
personal identifiers of students

Do:
◦ Remember that the following is directory information, all
other student information is considered protected by
FERPA and therefore not releasable without the student’s
consent .
Student Name
Names of previous institutions
Address and telephone number
(including e-mail address)
Awards and honors, including
dean’s list
Class Standing (e.g. Freshman)
Participation in officially
recognized co-curricular activities
(e.g., music, sports)
Full or Part time
Hometown of participants in cocurricular activities
Major field of study
Height and weight of members of
athletic teams
Degrees and/or certificates,
including conferral dates
Dates of attendance
Parent Name
Photograph